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SPUnite17 The New Enterprise Content Management

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SharePoint Unite 2017 Session

Publicado en: Tecnología
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SPUnite17 The New Enterprise Content Management

  1. 1. THE NEW ENTERPRISE CONTENT MANAGEMENT (ECM) IN TODAY’S WORLD Bram de Jager Lead Architect
  2. 2. ECM MARKET: a market in transition USE CASES EVOLVE, FORCING BOTH FRAGMENTATION AND CONSOLIDATION OVER THE NEXTYEAR 90% Of current decision makers is planning to expand rollouts IN 2017 $8 billion Global market for ECM IN 2018 $9 billion Global market for ECM
  3. 3. ECM is DEAD Birth of the Content Services and Content Experiences world
  4. 4. Microsoft SharePoint recognized as a leader in Gartner Magic Quadrant for Content Services Platforms
  5. 5. Integrated content services
  6. 6. CREATE The new Enterprise Content Management (ECM) in Today’s World
  7. 7. CREATE, SHARE, DISCOVER Office integration on Windows, Mac, and mobile › Save, share, real-time coauthoring › Properties, recent, version history, check out/in Content types › Template and metadata, per-site, tenant-wide OR hybrid News, pages, lists Simple link sharing, internal and external Office Lens Capture from email, file system, scanner, etc.
  8. 8. DEMO Office Lens document capture 10
  9. 9. COORDINATE The new Enterprise Content Management (ECM) in Today’s World
  10. 10. COORDINATE AND STRUCTURE Organizing libraries and lists › User-lead: custom columns, views, filtering, pinning › IT-lead: shared taxonomy PowerApps for custom mobile experience Flow & LogicApps for approvals, workflow and process Group conversation and calendar
  11. 11. BUILDING BLOCKS OF THE INTRANET Hub sites Navigation Search Look-and-feel Rollup Communication sites Publishing sitesCustom appsTeam sites
  12. 12. SharePoint Home OneDrive O365 Files MSGraph&contentrollup Hub Sites / Portals Yammer Video-Stream (optional Groups integration) SharePoint Content Services & Libraries Communication Sites Yammer Video-Stream SharePoint Content Services & Libraries Team Sites (Perm/Temp) Office 365 Groups including Teams SharePoint Content Services & Libraries Office 365 Group Membership SHAREPOINT/OFFICE 365 INFORMATION ARCHITECTURE
  13. 13. ONEDRIVE AND SHAREPOINT CAPACITY 30M 15GB 12.5EB 25TB 30.000.000.000.000
  14. 14. PREDICTIVE INDEXING Allow creating indices on libraries up to 20,000 items Automatic Index Management background job › Adds indices to views with filter or sort for libraries under 20,000 Partial results in modern UX (indexing on the sort field) Run auto index logic when view is edited Just-in-time auto-index when sorting in modern UX
  15. 15. FILTERS PANE Replaces Metadata Navigation and Filtering Consolidated filtering UI Smart filters chosen by default Pin columns you want to filter often 19
  16. 16. MODERN DOCUMENT LIBRARIES Modern, thumbnail-centric library view Inline, contextual information panel Simple move/copy gestures 20
  17. 17. DEMO OneDrive: 21
  18. 18. FLOW FOR DOCUMENT MANAGEMENT Connect to/from document libraries Route, alert, set actions based on process automation logic TIP: use extended properties to enable moving document attachments from email TIP: Use Teams to establish email addresses for library folders 22
  19. 19. OUT OF BOX “SEND FOR REVIEW” FLOW Available in all lists and libraries, no set up required Uses the Flow launch panel and prompts for approver and message Tracks the status in a new column on the library: “Review status”
  20. 20. DEMO Collect event photos in centralized repository with Flow buttons 24
  21. 21. ATTENTIONVIEWS Helps users focus on files that are pending, incomplete, or otherwise need attention Response to feedback that required properties in modern UI are too “soft” Field Highlighting Notification Files that need attention View When a required property is missing, every view highlights that field as needing attention. View picker lights up with a new view when there are items that need attention One stop shopping place for all the items in the list that need attention
  22. 22. WORD SHAREPOINT PROPERTIES PANEL Show document and SharePoint properties View and edit properties within context of document
  23. 23. DEMO Metadata Navigation & Word SharePoint Properties Pane 27
  24. 24. PROTECT The new Enterprise Content Management (ECM) in Today’s World
  25. 25. EVENT BASED CONTENT RETENTION
  26. 26. THE EVOLUTION OF AZURE RMS DOCUMENT TRACKING DOCUMENT REVOCATION Monitor & respond LABELINGCLASSIFICATION Classification & labeling ENCRYPTION Protect ACCESS CONTROL POLICY ENFORCEMENT
  27. 27. Azure Information Protection Full Data LifecycleDOCUMENT TRACKING DOCUMENT REVOCATION LABELING CLASSIFICATION ENCRYPTION ACCESS CONTROL POLICY ENFORCEMENT
  28. 28. DEMO Classify, Label, Protect 35
  29. 29. HARVEST The new Enterprise Content Management (ECM) in Today’s World
  30. 30. HARVEST SUMMARY Discovery › Delve, Site cards, OneDrive Discover, Search Curation › Flow-based disposal › Information Lifecycle Management (ILM) Create/reseed › Tap (document sections) › Copy in place (new docs) 37
  31. 31. TAP » DOCUMENT ITEM Consume indexed section of documents into new documents Based on search Used in Office Clients Can also insert metadata as Quick Parts
  32. 32. DEMO Build new document with Tap 39
  33. 33. WRAP-UP The new Enterprise Content Management (ECM) in Today’s World
  34. 34. ECM is DEAD ECM market splits into Business content services Transactional content services
  35. 35. KEYTAKEAWAYS ECM market is in transition, driven by › Enterprise Architects seek modern content platforms to meet new use cases › Analytics, file sharing, collaboration, and a focus on usability are key differentiators SharePoint and OneDrive are leaders in Gartner and Forrester quadrants › Evolution leads to new set of capabilities supporting new and existing use cases
  36. 36. THANKYOU! @bramdejager bram.dejager@delaware.pro bramdejager.wordpress.com

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