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Human Resource Information System

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Publicado en: Empresariales
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Human Resource Information System

  1. 1. HUMAN RESOURCE INFORMATION SYSTEM INTRA - INTER ORGANIZATION HUMAN RESOURCES MANAGEMENT SOLUTIONS Human Resource Information System is aimed to integrate the activities of Human Resource Department of ABC LTD (ABC LTD). The Human Resource Information System maintains the following core activities and core processes of ABC LTD 1. Personal Information Management 2. Personal Training Management 3. Recruitment Process Management 4. Project Management The information collected through the above activities will be maintained in a centralized server and could be accessed through the Internet. The company has decided to create a corporate intranetwork to connect all offices and their network would also be utilized in case of implementation. The information collected through this management and process related activities are maintained as folios. PERSONAL INFORMATION MANAGEMENT This management process is to maintain the details of employees who are working at ABC LTD as well as employees who are working in various client concerns. The information will be maintained by HR Managers of all ABC LTD and its units. Employee details that would be sent abroad and other concerns other than clients of ABC LTD would also be managed. PERSONAL TRAINING MANAGEMENT Employee will be given regular training on need in the latest advanced areas. The training management maintains a folio on the various topics on which the training is provided. It is also maintains the details of the employee who underwent/is undergoing /will be undergone training. The training has been classified into three categories. • In-house training • Offshore training • Abroad training The training management also maintains information about the guest lectures as well as lecturers.
  2. 2. RECRUITMENT PROCESS MANAGEMENT It creates a folio relating to Recruitment Process. There are three different methods to recruit employees. They are • Through direct recruitment • Through campus interviews and • Absorbing project trainees Direct Recruitment Direct Recruitment is done on the net. Resumes of candidates are received as either directly or by mail/e-mail/fax/courier. If they found eligible for interview they would be mailed indicating an user name, password and date of interview. The candidate has to log on into the ABC LTD server and he will be given a set of questions (mostly of objective type). He has to answer those questions and the HR Manager will process his papers. The process may include further interviews, direct appointment. Campus Interviews Employees are appointed by conducting interviews at college campus. The profile of the students who are interviewed is maintained. Is also maintains the details of the college. The selected candidates will first be given training in their respective areas and then they are put up in anyone of its developing unit. Absorbing Project Trainees The Project Trainees could also be hired by the ABC LTD concern, if their project performance is well. PROJECT MANAGEMENT The details of all projects done by ABC LTD are maintained. The projects are classified into two categories. • Offshore Projects • Onsite Projects In case of onsite project employees will be sent to the client concern. Offshore projects are developed in any one of the developing units. All project-related information is maintained. It also maintains the details of the clients who have consulted for their project work. It includes the client organization and nature of consultancy. The information belonging to the students who request to work as project trainees are also maintained. That includes the profile of the student as well as the project to which he is sent. It also maintains the student’s college information. The Human Resource Information System comprises of a login screen And 2 modules There are basically 2 modules User module Administration module Reports
  3. 3. User module exits for Recruitment process Company details RECRUITMENT PROCESS DIRECT INTERVIEW CAMPUS INTERVIEW ABSORBING TRAINEE ADMINISTRATION MODULE EXITS FOR PROJECT MAINTENANCE COMPANY DETAILS EMPLOYEE DETAILS RECRUITMENT PROCESS RESUME MANAGEMENT REPORTS GENERATED FOR EMPLOYEE DETAILS PROJECT TRAINING RECRUITMENT REPORT ONLINE EXAM REPORT COMPANY DETAILS RESUME DETAILS SYSTEM STUDY System study is a process that is to be done before any project begins .this will held to understand how the existing system is functioning and what are the drawbacks in it once the drawbacks have been identified it will be easy to design the new system avoiding these drawbacks also system study should explain what is the need for computerization. Existing system The existing system is computerized only but company details has been collected in a form and not stored in database it need to process more as ABC LTD is developing company the drawback of existing system is the only company details are maintained is client validation it make to move to proposed system. The existing system is about the details about the company as it is done during period of company development The company many branches and the details are not maintained in the existing system. The employee details are maintained in the ledger this makes the more time to take and maintaining is very tough to do the existing system has many disadvantage. this makes move to the proposed system.
  4. 4. PROPOSED SYSTEM The proposed system consists of the main processing of the company. The employee details of the company the recruitment processing of the company ABC LTD., as the ABC LTD is the software company in Chennai it need the maintenance of the company. The recruitment is made as per examination conducted by the company in the on-line of the ABC LTD. The company also conducted campus interview many colleges in the state the processing wholly done to the branches of the ABC LTD The branch companies of the ABC LTD is at maduari, trichy, coimbatore and triplicane. The each branch has is main processing in the company details and employee details recruitment processing and project details of the company. the personal management system has the both client side and organization view. The proposed system reduces the burden of the selection committee the ABC LTD also the system will be enable easy storage and retrieval of the data maintained in the system. PROPOSED SYSTEM REQUIREMENTS PROPOSED SYSTEM SOFTWARE REQUIREMENTS Server : Windows 2000 and Client Client : Windows Client Software : ASP.NET Database : Oracle / SQL SERVER / Access PROPOSED SYSTEM HARDWARE REQUIREMENTS • PIII and Above with 256 MB RAM • 40 GB HDD • Digital Color Monitor • Key Board, Mouse
  5. 5. DATABASE TABLES EMPLOYEE MASTER FIELD NAME DATA TYPE SIZE RECURIMENT CAMPUS Emp_code(pk) Integer 3 FIELD NAME DATA TYPE SIZE Empname Text 30 REC CODE(pk) Integer Email_id integer 20 Name Text 10 Qualification Text 20 Coll_name Text 30 Pre_exp_det Text 50 Coll_add Text 30 Pre_exp Text 50 D_of_inter Date Blood group Text 5 Performance Text 30 D_o_b Date Placement area Text 20 Job_code Integer 50 Areaof train Text 20 Job_nature Text 50 Ref_by Text 20 Marr_status Text 1 Refre_by Text 30 RECRUITMENT PROJECT Present address Text 50 Field name DATA TYPE SIZE Permanent address Text 50 Rec code(pk) Integer 10 Photo file Image Name Text 20 Pro_tittle Text 20 Pro_language Text 10 EMPLOYEE TRAINING DETAILS Pro_place Text 30 FIELD NAME DATA TYPE SIZE Proj from_date Date Emp code(pk) Text 3 Proj_status Text 20 Email Text 5 Proj_to_date Date Job code Integer 3 Date_of_inter Date Train category Text 20 Train place Text 10 Train from date Date PROJECT_MASTER Train to date Date FIELD NAME DATA TYPE SIZE Train person Text 20 Proj_code(pk) Integer 10 Proj _cat Text 20 Pro_place Text 20 Client name Text 20 RECURITMENT MASTER Client nature Text 20 FIELD NAME DATA TYPE SIZE Proj_name Text 30 Rec code(pk) Text 3 Proj_area Text 20 Name Text 20 Proj_from_date Date Email Text 5 Proj_to_date Date Address Text 20 Qualification Text 20 COMPANY_DETAILS FIELD NAME DATA TYPE SIZE RECURIMENT_DIRECT Comp_code(pk) Integer 20 FIELD NAME DATA TYPE SIZE Comp_name Text 20 Rec code (pk) Integer 3 Comp_add Text 60 Name Text 10 Comp_city Text 30 Resume by Text 20 Comp_area Text 30 Passwd Text 10 Mail_id Text 20 Date of interview Date Md_name Text 20 Marks obtained Integer 10 Yr_of_origin Date Referance by Text 10

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