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Brief Overview of Zotero Research Tool
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Zotero is a smart li-le cookie. First and foremost it allows you to store references for the informa9on you find online, in books, videos etc. It also allows you to organise and relate these references. Zotero then makes it easy to choose an appropriate referencing style from a wide variety and provides a few methods for puAng them into your document.
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Zotero simplifies the process of storing reference informa9on. This extension to Firefox sits quietly in the corner of your browser but provides a li-le reference icon to the right of the source's web address. This icon varies depending on the type of source. Clicking on a reference icon 'clips' the essen9al reference informa9on from the source. The Zotero interface pops up and displays the informa9on collected from the resource. This informa9on can be changed and added to as required. The web is considered a 'vola9le' source of informa9on as it frequently changes. Informa9on is usually moved or deleted as 9me marches on. Zotero helps to short circuit this problem by taking 'snapshots' of web pages that you collect informa9on from. That way, the informa9on is in tact when the 9me comes to reference it. As well as the ability to grab informa9on from pages, Zotero also offers a number of op9ons for manually adding informa9on sources and references and these are accessible from the main Zotero interface.
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Zotero provides a number of methods for organising your references. At the top of this organisa9on system sits Zoteros 'collec9ons'. Consider these organisers as folders which you can drop your references into. You could logically then have a collec9on for each piece of research you were doing. A notes facility is available to help in iden9fying a par9cular part of the reference source or provide a helpful reminder as to what was relevant about it. In addi9on Zotero operates a tagging system much like delicious whereby you can look at reference sources based on the tags that you assigned them. It is also possible to relate reference sources to one another via the ‘related’ op9on for each reference source. It is possible to add share collec9ons with other users and this involves crea9ng a group. In order to do this you will need to create your own Zotero account aNer which you can set up groups and invite other users to join your group.
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We touched on the notes feature when discussing how Zotero enables the organisa9on of reference sources that you collect. Zotero also provides the facility to highlight and annotate web pages that it has taken a ‘snapshot’ of. These features are very powerful as they allow you to mark up and annotate the relevant parts of the reference source so that when the 9me comes to use it, you don’t have to mess around trying to remember which bits were important and which bits you wanted to cite.
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Zotero’s group based sharing can be a li-le bit of a hassle. Zotero’s mechanism for adding references into documents on the other hand is incredibly easy as it boils down to ‘drag and drop’ meaning that when I want to share a reference it is far easier for me to fire up my email and drop the references into a message.
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Even though Zotero provides drag and drop simplicity and easy export of references they’ve also gone to the trouble of developing an add‐in tool for MicrosoN Word and Open Office. This is integrated with the Zotero extension for Firefox meaning that whatever you collected via the extension will be available via the add‐in. Be sure to set up the appropriate reference format in the Zotero extension as the Word Processor add‐in will use whichever formaAng style was set in the extension.
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