Overall view of a typical Project Management - a cute nutshell

1. PROJECT
MANAGEMENT
Ravi Ganti
TeleComm Projects Div. Manager
TRIFOIL GROUP
MUSCAT - OMAN

2. PERFECT (MIS)COMMUNICATION

3. PROJECT LANDSCAPE

5. PROJECT MANAGEMENT
• A temporary yet an earnest endeavor
undertaken to create a unique product or
service…….. PROJECT
• The application of knowledge, skills, tools,
and techniques to meet project objectives
i.e. successful and timely conclusion –
PROJECT MANAGEMENT

6. KEY ASPECTS
• Project Planning
• Project Scheduling
• Project Execution
• Quality Control
• Risk Management

7. ROLE PLAY
 A project manager heads a core group of personell assigned from
two or more functional units of the organization.
 Project Team is usually cross-functional in nature and is expected
to accomplish assigned tasks.

8. PROJECT ELEMENTS
• Scope
• Schedules
• Resources
• Personnel
• Risk and problem analysis
• Organization Culture

9. PROJECT ORGANIZATION CHART
GITAM CORPORATION
Human Finance &
Resources Administration
Marketing Engineering Manufacturing Procurement
Project Manager
MA1 MA2 MA3 EN1 EN2 EN3 MF1 MF2 MF3 PR1 PR2
Project Team

10. WBS & RAM
• Organizational Breakdown Structure (OBS)
– A chart that shows which organizational units are
responsible for work items
• Work Breakdown Structure (WBS)
-Breaks a project into components, subcomponents,
activities, and tasks
• Responsibility Assignment Matrix (RAM)
– Shows who is responsible for which task in a
project

11. TASK INTERDEPENDENCY
SCENARIO
• Finish-to-Start (FS)
– B cannot start till A finishes
• Start-to-Start (SS)
– B cannot start till A starts
• Finish-to-Finish (FF)
– B cannot finish till A finishes
• Start-to-Finish (SF)
– B cannot finish till A starts (rare)

12. PROJECT SCHEDULING
• Split project into tasks and estimate time and resources
required to complete each task.
• Organize tasks concurrently to make optimal Use of
workforce.
• Minimize task dependencies to avoid delays caused by
one task waiting for another to complete.
• Dependent on project managers experience & intuition.

13. GANTT CHART
Month
0 | 2 | 4 | 6 | 8 | 10
Activity
Design house
and obtain
financing
Lay foundation
Order and
receive
materials
Build house
Select paint
Select carpet
Finish work
1 3 5 7 9
Month

14. GANTT CHART
• Graph or bar chart
• Bars represent the time for each task
• Bars also indicate status of tasks
• Provides visual display of project
schedule
• Slack
– Amount of time an activity can be delayed
without delaying the project

15. PERT (Program Evaluation & Review
Technique)
• Estimation of a task duration

16. GENERAL MANAGEMENT SKILLS
• Planning
• Finance and Accounting
• Technology
• Delegation
• Team Building
• Conflict Management
• Solving Problems

17. LEADERSHIP SKILLS
• Vision and Strategy
• Establishing Direction
• Aligning People
• Communicating
• Negotiating
• Motivating and Inspiring
• Overcoming Barriers

18. COMMUNICATION SKILLS
• Writing
• Listening
• Speaking
• Presenting
• Meeting Management

19. RISK MANAGEMENT
• Risk management is concerned with
identifying risks and drawing up plans to
minimise their effect on a project.
• A risk is a probability that some adverse
circumstance will occur
– Project risks affect schedule or resources;
– Product risks affect the quality or performance

20. THE RISK MANAGEMENT
PROCESS
• Risk identification
– Identify project, product and business risks;
• Risk analysis
– Assess the likelihood and consequences of
these risks;
• Risk planning
– Draw up plans to avoid or minimise the
effects of the risk;
• Risk monitoring
– Monitor the risks throughout the project;

21. QUALITY MANAGEMENT
• Quality Planning
• Quality Assurance
• Quality Control
• SIX SIGMA BENCHMARK

22. SUMMARY – KEY POINTS
• Good project management is essential for
project success.
• Managers have diverse roles but their most
significant activities are planning, estimating and
scheduling.
• Planning and estimating are iterative processes
which continue throughout the course of a
project.

23. SUMMARY – KEY POINTS
• A project milestone is a predictable state where
a formal report of progress is presented to
management.
• Project scheduling involves preparing various
graphical representations showing project
activities, their durations and staffing.
• Risk management is concerned with identifying
risks which may affect the project and planning
to ensure that these risks do not develop into
major threats.

24. USEFUL FURTHER LITERATURE

25. ALL
QUESTIONS
ARE
VALID

28. GOD BLESS ALL OF YOU
HAVE A GREAT CHUNK OF
GOOD LUCK – FINAL EXAMS
THANK YOU!!!
Ravi.Ganti777@Gmail.com
+(968)95174004