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Project Integration Management

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Project Integration Management

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Project Integration Management

  1. 1. Connoisseur Solutions Project Integration Management Pankaj Sharma - Mobile No -919810996356
  2. 2. Connoisseur Solutions Project Integration Management Processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups Pankaj Sharma - Mobile No -919810996356
  3. 3. Connoisseur Solutions  Develop Project Charter—the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder’s needs and expectations.  Develop Project Management Plan—the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans.  Direct and Manage Project Work—the process of performing the work defined in the project management plan to achieve the project’s objectives.  Monitor and Control Project Work—the process of tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan.  Perform Integrated Change Control—the process of reviewing all change requests, approving changes, and managing changes to the deliverables, organizational process assets, project documents, and the project management plan.  Close Project or Phase—the process of finalizing all activities across all of the Project Management Process Groups to formally complete the project or phase. Project Integration Management Pankaj Sharma - Mobile No -919810996356
  4. 4. Connoisseur Solutions Develop Project Charter Inputs Tools and Techniques Outputs  Project statement of work  Business case  Agreements  Enterprise environmental factors Organizational Process Assets  Expert Judgment  Facilitation Techniques  Project Charter Pankaj Sharma - Mobile No -919810996356
  5. 5. Connoisseur Solutions Project Charter  Project Title and Description  Measurable project objectives and related success criteria,  High-level requirements  Assumptions and Constraints  High level project descriptions and boundaries  High Level Risks  Summary milestone schedule  Summary budget  Stakeholder list  Project Approval Requirements( i.e. What constitutes the project success, who decide that the project is successful, and who signs off the project)  Project Manager Assigned and Authority Level (Who is given authority to lead the project, and can he / she determine, manage and approve changes to budget, schedule, staffing, etc.?)  Name and Authority of the sponsor or other persons authorizing the project charter. . Pankaj Sharma - Mobile No -919810996356
  6. 6. Connoisseur Solutions Numeric Methods  Benefit Measurement Model (also called Comparative approach ) • Payback Period • Cost Benefit Analysis • Scoring Models • Net Present Value (NPV) • Internal Rate of Return (IRR)  Mathematical Models (also called Constrained Optimization) • Use linear, dynamic, non-linear, multi-objective programming to solve problem Project Selection Methods Pankaj Sharma - Mobile No -919810996356
  7. 7. Connoisseur Solutions Project Selection Methods Non Numeric Method Sacred cow Operating necessity Murder Board Competitive necessity Pankaj Sharma - Mobile No -919810996356
  8. 8. Connoisseur Solutions  Payback period – the amount of time to recover your cost. It compares the initial investment to the cash inflows expected over the life of the product. • For example, Initial investment on a project is Rs. 4,00,000, Expected cash inflows: Rs. 50,000 per quarter for first two years, Rs. 100,000 per quarter thereafter. • What is the payback period? • Cash inflows = Rs. 50,000 x 4 (quarters in a year) = Rs. 2, 00,000 per year for first two years. Hence, year 1 inflow = Rs. 2, 00,000, year 2 inflow = Rs. 2, 00,000. Total Rs. 4, 00,000 in 2 years • So payback is reached in 2 years. Project Selection Methods Pankaj Sharma - Mobile No -919810996356
  9. 9. Connoisseur Solutions  Benefit Cost Ratio (BCR) or profitability Index . This is the ratio of project benefit and the project cost. • BCR = Revenue / Cost • Select the project with a higher BCR Project Selection Methods Pankaj Sharma - Mobile No -919810996356
  10. 10. Connoisseur Solutions  Present Value (PV) is the expected future cash flows expressed in today’s monetary value PV = FV / (1+r) n • For example, Calculate the Present Value of $ 100,000 received three years from now. The interest rate is 10 percent. • PV = 100000 / (1+10/100)3 = $ 75,131 Project Selection Methods Pankaj Sharma - Mobile No -919810996356
  11. 11. Connoisseur Solutions  Net Present value (NPV) is the sum total of the Present Value of Cash Inflows – Cash Outflows NPV of the Project is 353-291 = 62 Select the project with higher NPV Project Selection Methods TIME PERIOD INCOME/REVENUE PRESENT VALUE AT 10% INT RATE COSTS PRESENT VALUE AT 10% INT RATE 0 0 0 200 200 1 50 45 100 91 2 100 83 0 0 3 300 225 0 0 TOTAL 353 291 Pankaj Sharma - Mobile No -919810996356
  12. 12. Connoisseur Solutions  Internal Rate of Return (IRR): The rate of interest at which the revenues and costs are equal. • Select the project with a higher IRR.  Return On Investment (ROI) – A return ratio that compares the net benefits of a project/ product, verses its total cost. • ROI = Operating Income / Investments Project Selection Methods Pankaj Sharma - Mobile No -919810996356
  13. 13. Connoisseur Solutions Scoring Model Weighted Criteria (example, using scale of 1-5) Item Criteria 4 5 3 2 3 5 5 4 2 4 4 5 Good ROI 3 12 15 9 0 0 Weight Project A Project B Project C CEO Likes It 5 10 15 25 0 0 Provide Better Service 4 20 16 8 0 0 Match New Initiatives of Competition 3 12 12 15 0 0 0 0 0 0 0 Total: 0Total: 54 Total: 58 Total: 57 Total: 0 Our Winner!! (hmmmm…) Pankaj Sharma - Mobile No -919810996356
  14. 14. Connoisseur Solutions Sacred Cows and Pressing Needs  “Sacred Cow” selection—Senior Management wants it! (it may often turn out well; many visionary projects start here)  Business opportunity (make more $$$)  Savings potential (save $$$)  Keeping up with competition (example, many e- commerce projects were in response to competitor’s initiatives)  Risk management (examples: disaster recovery initiatives, Y2K)  Government or regulatory requirements URGENT! Pankaj Sharma - Mobile No -919810996356
  15. 15. Connoisseur Solutions Murder Board “Murder Board" is a term often used for the team created to see if they can push hard on a project plan to see where it will break. This process is called by other names as well, depending on the subject of the scrutiny and type of firm in which it is employed. For a hard review of a proposal, it is usually called a "red team." Some consulting firms call final briefing reviews "gauntlet drills." Pankaj Sharma - Mobile No -919810996356
  16. 16. Connoisseur Solutions Method Project A Project B Which One? Scoring Model 17 20 B Payback Period 24 Months 25 months A Benefit Cost Ratio 3.5 4.5 B Net Present Value (NPV) £95,000 £80,000 A IRR 9.5% 11.5% B Exercise 1: Which Project Will You Select Pankaj Sharma - Mobile No -919810996356
  17. 17. Connoisseur Solutions Project Management Plan The project management plan defines how the project is executed, monitored and controlled, and closed. The project management plan content will vary depending upon the application area and complexity of the project. Pankaj Sharma - Mobile No -919810996356
  18. 18. Connoisseur Solutions Develop Project Management Plan Inputs Tools and Techniques Outputs  Project Charter  Outputs from other Process  Enterprise environmental factor  Organizational Process Assets  Expert Judgment  Facilitation techniques  Project Management Plan Pankaj Sharma - Mobile No -919810996356
  19. 19. Connoisseur Solutions  Requirements Management Plan  Scope management plan  Schedule management plan  Cost management plan  Quality management plan  Process improvement plan  Human Resource management plan  Communication management plan  Risk management plan  Procurement management plan  Stakeholder management plan  Project baselines (include but not limited to scope, schedule and cost baselines) Components of Project Management Plan Pankaj Sharma - Mobile No -919810996356
  20. 20. Connoisseur Solutions The project management plan may also include the following.  Life cycle selected for the project and the processes that will be applied to each phase  Details of the tailoring decisions specified by the project management team as follows  Project management processes selected by the project management team  Level of implementation for each selected process  Description of the tools and techniques to be used for accomplishing those processes and  Description of how the selected processes will be used to manage the specific project, including the dependencies and interactions among those processes and the essential inputs and outputs.  Description of how work will be executed to accomplish the project objectives  Change management plan that documents how the changes will be monitored and controlled  Configuration management plan that documents how the configuration management will be performed Components of Project Management Plan Pankaj Sharma - Mobile No -919810996356
  21. 21. Connoisseur Solutions  Description of how the integrity of the project baselines will be maintained  Requirements and techniques for communicating among stakeholders  Key management reviews for the content, the extent of, and timing to address, open issues and pending decisions Components of Project Management Plan Pankaj Sharma - Mobile No -919810996356
  22. 22. Connoisseur Solutions Direct and Manage Project Work Direct and Manage Project Work is the process of performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives. Pankaj Sharma - Mobile No -919810996356
  23. 23. Connoisseur Solutions Activities in Direct and Manage Project Work The activities include, but are not limited to:  Perform activities to accomplish project requirements;  Create project deliverables  Staff, train, and manage the team members assigned to the project  Obtain, manage, and use resources including materials, tools, equipment, and facilities Pankaj Sharma - Mobile No -919810996356
  24. 24. Connoisseur Solutions Activities in Direct and Manage Project Work The activities include, but are not limited to:  Establish and manage project communication channels, both external and internal to the project team  Generate project data, such as cost, schedule, technical and quality progress, and status to facilitate forecasting  Issue change requests and adapt approved changes into the project’s scope, plans, and environment  Manage risks and implement risk response activities  Collect and document lessons learned, and implement approved process improvement activities Pankaj Sharma - Mobile No -919810996356
  25. 25. Connoisseur Solutions Direct and Manage Project Work- Inputs Tools and Techniques Outputs  Project Management Plan  Approved Change Requests  Enterprise environmental factor  Organizational Process Assets  Expert Judgment  Project Management Information System  Meetings  Deliverables  Work Performance Data  Change Requests  Project Management Plan updates  Project Document Updates Pankaj Sharma - Mobile No -919810996356
  26. 26. Connoisseur Solutions Monitor and Control Project Work Monitor and Control Project Work is the process of tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan. Continuous monitoring gives the project management team insight into the health of the project, and identifies any areas that may require special attention. Control includes determining corrective or preventive actions or re-planning and following up on action plans to determine if the actions taken resolved the performance issue. Pankaj Sharma - Mobile No -919810996356
  27. 27. Connoisseur Solutions Monitoring and Control Project Work Inputs Tools and Techniques Outputs  Project Management Plan  Schedule Forecasts  Cost Forecasts  Validated Changes  Work Performance Information  Enterprise environmental factors  Organizational Process Assets Expert Judgment Analytical techniques Project Management Information Systems Meetings  Change requests  Work Performance Reports  Project management plan updates  Project document updates Pankaj Sharma - Mobile No -919810996356
  28. 28. Connoisseur Solutions Perform Integrated Change Control Perform Integrated Change Control is the process of review in all change requests, approving changes and managing changes to the deliverables, organizational process assets, project documents and the project management plan. The Perform Integrated Change Control process is conducted from project inception through completion. The project management plan, the project scope statement, and other deliverables are maintained by carefully and continuously managing changes, either by rejecting changes or by approving changes thereby assuring that only approved changes are incorporated into a revised baseline. Pankaj Sharma - Mobile No -919810996356
  29. 29. Connoisseur Solutions Perform Integrated Change Control Inputs Tools and Techniques Outputs  Project management Plan  Work performance reports  Change requests  Enterprise environmental factors  Organizational process assets  Expert judgment  Meetings  Change control tools  Approved change requests  Change log  Project management plan updates  Project documents updates Pankaj Sharma - Mobile No -919810996356
  30. 30. Connoisseur Solutions Close Project or Phase Close Project or Phase is the process of finalizing all activities across all of the Project Management Process Groups to formally complete the project or phase. When closing the project, the project manager will review all prior information from the previous phase closures to ensure that all project work is complete and that the project has met its objectives. Pankaj Sharma - Mobile No -919810996356
  31. 31. Connoisseur Solutions Close Project or Phase Inputs Tools and Techniques Outputs  Project Management Plan  Accepted Deliverables  Organizational Process Assets Expert Judgment Analytical techniques Meetings Final product, service, or result transition Organizational process assets updates Pankaj Sharma - Mobile No -919810996356
  32. 32. Connoisseur Solutions Revising Key Terms Exercise 2: Integration Management 1. The project management plan is the collection of ______ Plans 2. Work Culture and company policies are called Enterprise__________ Factors 3. ___________ is a document that gives the project manager authority over the team Pankaj Sharma - Mobile No -919810996356
  33. 33. Connoisseur Solutions Revising Key Terms Answer to Exercise 2: Integration Management 1. The project management plan is the collection of Subsidiary Plans 2. Work Culture and company policies are called Enterprise Environmental Factors 3. Project Charter is a document that gives the project manager authority over the team Pankaj Sharma - Mobile No -919810996356
  34. 34. Connoisseur Solutions QUIZ ! Pankaj Sharma - Mobile No -919810996356

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