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Using Microsoft Project 2003



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Using Microsoft Project 2003

  1. 1. Microsoft Project 2003 By: Percy K. Parakh Academic Computing
  2. 2. Agenda <ul><li>Managing your Projects with Project 2003 </li></ul><ul><li>Understand what a good project management tool can help you do </li></ul><ul><li>Different versions of Project 2003 </li></ul><ul><li>Starting Project 2003 </li></ul><ul><li>Identify the major parts of the Project Window </li></ul><ul><li>Use views to work with project plan details in different ways </li></ul>
  3. 3. (contd.) <ul><li>Use reports to print project plan details </li></ul><ul><li>Create a project plan and enter a project start date. </li></ul><ul><li>Set the working and non-working times for a project </li></ul><ul><li>Enter tasks in a Project </li></ul><ul><li>Creating durations for Tasks </li></ul><ul><li>Create Milestones in a Project </li></ul><ul><li>Creating Task Dependancies </li></ul><ul><li>Creating a Gantt Chart </li></ul>
  4. 4. What is Project Management? <ul><li>Project management is a broadly practiced art and science </li></ul><ul><li>Project management is a toolbox of skills and tools that help you predict and control the outcomes of endeavors your organization undertakes </li></ul>
  5. 5. What is a Project? <ul><li>Projects are distinct from ongoing operations </li></ul><ul><li>Projects are temporary endeavors undertaken to create some sort of unique deliverable or end result </li></ul>
  6. 6. Project Management System <ul><li>A Project Management System should be able </li></ul><ul><li>to answer questions such as: </li></ul><ul><li>What tasks must be done to produce the deliverable of the project ? </li></ul><ul><li>Who will complete these tasks? </li></ul><ul><li>What’s the best way to communicate project details to people who have an interest in the project? </li></ul>
  7. 7. (contd.) <ul><li>When should each task be performed? </li></ul><ul><li>How much will it cost? </li></ul><ul><li>What if some tasks are not completed as scheduled? </li></ul>
  8. 8. Failure/Success <ul><li>Good project management does not guarantee the success of every project, but poor project management usually guarantees failure ! </li></ul>
  9. 9. Managing Your Projects with Project <ul><li>Microsoft Project 2003 can and should help you </li></ul><ul><li>to accomplish the following: </li></ul><ul><li>Track all the info. you gather about work, duration, costs, and resource requirements for your project </li></ul><ul><li>Visualize and present your project plan in standard, well-defined formats. </li></ul><ul><li>Schedule tasks and resources consistently and effectively </li></ul>
  10. 10. (contd.) <ul><li>Exchange project info. with other Microsoft Office applications (ex. Visio) </li></ul><ul><li>Communicate with resources and other stakeholders while you, the project manager, retains ultimate control of the project </li></ul><ul><li>Manage projects using a program with the same look and feel as other Microsoft applications. </li></ul>
  11. 11. Project 2003 family Microsoft Office Project 2003 Project 2003 Standard Edition Project 2003 Professional Edition Project 2003 Server Project 2003 Web Access
  12. 12. (contd.) <ul><li>Project 2003 Standard – is designed for the single project manager and does not interact with Project Server </li></ul><ul><li>Project 2003 Professional – can be used with Project Server – additional project team planning and communications features </li></ul><ul><li>Project 2003 Server – an intranet based solution that enables enterprise-level project collaboration </li></ul><ul><li>Project 2003 Web Access – Internet Explorer based interface for Project Server </li></ul>
  13. 13. Project management tasks Planning tasks Monitoring and tracking tasks Build the plan Set a project start date Enter task names & duration Link tasks Fine tune the plan Set a baseline Enter actuals Track variance Adjust schedule Communicate with team
  14. 14. Starting Project Standard <ul><li>Click on the Start Button </li></ul><ul><li>Point to All Programs, Microsoft Office </li></ul><ul><li>Click on Microsoft Office Project 2003 </li></ul><ul><li>Project 2003 Standard is launched </li></ul>
  15. 15. Click on Start, Microsoft Office, Project 2003
  16. 16. Title Bar Standard Toolbar Formatting Toolbar Task Pane Project Plan Window Gantt Chart View 1) Click on Create New Project
  17. 17. 2) Click, On my computer 3) Click, New Business
  18. 18. Project Guide Toolbar Project Guide pane Gantt Chart View
  19. 19. Active View Name Table Chart portion of the view Show/Hide Project Guide
  20. 20. From the View Menu, click on Resource Sheet This is the Resource Sheet View The Resource Sheet View displays details about Resources used in the Project
  21. 21. Click on View, Task Usage This is the Task Usage View
  22. 22. 1) Click on Define business vision 2) Click on Go to selected Task Timescale
  23. 23. 1) Click on View, Reports 2) Click on Custom
  24. 24. 1) Select Tasks 2) Click on Preview
  25. 25. This is the Task Report
  26. 26. Create a New Project Plan <ul><li>On the File menu, click on New </li></ul><ul><li>Under New , click on Blank Project </li></ul><ul><li>Project 2003 create a New Project, and the New Project task pane is replaced by the Tasks panes of the Project Guide </li></ul>
  27. 27. 1)Click on File, New 2) Click, Blank Project
  28. 28. 1) A New project is created 2) The New project task pane is replaced by the Project Guide 3) Click on Set a date to schedule from
  29. 29. 1) Click here for Calendar 3) Select a start date, Ex. Oct 3, to Start 2) You may have to click here to go to the next month
  30. 30. Click on Done
  31. 31. 1) Click on Save 2) Name the Project Wingtip Toys Commercial 1
  32. 32. Click on Define general working times
  33. 33. Blue-indicates times at which you can schedule a task Yellow-indicates times when you cannot schedule a task 1) Click on save and go to step 2
  34. 34. Click on Save and go to Step 3
  35. 35. Click here to set Holidays and days off
  36. 36. <ul><li>Click on </li></ul><ul><li>31 </li></ul>2) Click, Non working Time
  37. 37. Save and go to Step 5
  38. 38. Click on Save and Finish
  39. 39. Creating a Task List <ul><li>Click on File, Open Wingtip Toys Commercial 1 </li></ul><ul><li>Click on File, Save As Wingtip Toys Commercial 2 </li></ul><ul><li>Enter all the Tasks, in the Task Name column </li></ul>
  40. 40. Click on List tasks in the project
  41. 41. 1) Click here and enter Task Name Pre-Production 2) Click on here and enter the next Task, and so on Notice that Project assigns an estimated duration of one day to each task ? Denotes an estimated duration
  42. 42. 1) Click here and type 5d , enter 2) Notice the duration here
  43. 43. Type in 3d, enter and so on
  44. 44. Enter the rest of the durations for all the tasks
  45. 45. Entering a Milestone <ul><li>Click on task 6, Production </li></ul><ul><li>On the Insert menu, click New Task </li></ul><ul><li>Type in Pre-Production complete! for the new task name </li></ul><ul><li>Assign it a duration of 0d </li></ul><ul><li>A task with a 0d duration is a milestone </li></ul>
  46. 46. 0d duration milestone
  47. 47. Click on Organize tasks into phases
  48. 48. 1) Select tasks 2-6 2) Click on indent Summary Task Bar in the Gantt Chart
  49. 50. Click on Schedule tasks
  50. 51. 1) Select Tasks 2 and 3 2) Click on Finish to start
  51. 52. 1) Select Tasks 3,4,5,6 2) Click on finish to start
  52. 54. 1) Click on here, press CTRL 2) Click here 3) Click here
  53. 55. Here’s the Completed Project !!!