Time Management from President
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The document summarizes Dwight Eisenhower's Eisenhower Matrix time management tool. It explains that the matrix sorts tasks into four categories based on their importance and urgency: important and urgent, important and not urgent, not important and urgent, and not important and not urgent. The summary describes each category and provides examples. It concludes that the most effective use of the matrix is to ensure important and urgent tasks are completed immediately and time spent is minimized on tasks that are not important.
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Time Management from President
- 2. ALOTTODO?
- 9. THISTOOLISKNOWNTODAYAS THE EISENHOWER MATRIX, ORPRIORITYMATRIX. INTHE1950S HECREATEDHISOWNEFFICIENTTIMEMANAGEMENTTOOL WHICHHELPEDTODETERMINEPRIORITYOFTASKS.
- 18. IMPORTANTANDURGENT EXAMPLES: – Deadline tasks – Urgent phone call – Crying baby 4AVOID 3DELEGATE 2 PLAN 1 DO FIRST Ideally this category should always be empty. It includes really important and pressing tasks, force major etc. which must be done immediately. If this category is always filled, it means there is something wrong with your time management.
- 19. 4AVOID 3DELEGATE Ideally this category should always be empty. It includes really important and pressing tasks, force major etc. which must be done immediately. If this category is always filled, it means there is something wrong with your time management. IMPORTANTANDURGENT 2 PLAN EXAMPLES: – Deadline tasks – Urgent phone call – Crying baby SUMMARY:The Eisenhower Matrix will be used effectively if this category contains no tasks.
- 20. IMPORTANTANDNOTURGENT 4AVOID 3DELEGATE 2 PLAN 1 DO FIRST These are important tasks which very soon can become urgent. They demand close attention and should be timely accomplished, which will help to develop your professional and personal skills. EXAMPLES: – Planning new projects – Analyzing the achieved results – Going to the gym
- 21. 4AVOID 3DELEGATE 1 DO FIRST IMPORTANTANDNOTURGENT These are important tasks which very soon can become urgent. They demand close attention and should be timely accomplished, which will help to develop your professional and personal skills. EXAMPLES: – Planning new projects – Analyzing the achieved results – Going to the gym SUMMARY:Eisenhower considered this category the most important. Planning a task ahead means you have as much time as you need to accomplish it.
- 22. NOTIMPORTANTANDURGENT 4AVOID 3DELEGATE 2 PLAN 1 DO FIRST As a rule, tasks from this category don’t help you to achieve your goals and are not really important. They are more likely to distract your attention from other activities and waste your time. It’s better to delegate these tasks to other people. EXAMPLES: – Sending invitations – Unplanned meetings – Unexpected guests
- 23. 4AVOID 2 PLAN As a rule, tasks from this category don’t help you to achieve your goals and are not really important. They are more likely to distract your attention from other activities and waste your time. It’s better to delegate these tasks to other people. 1 DO FIRST NOTIMPORTANTANDURGENT EXAMPLES: – Sending invitations – Unplanned meetings – Unexpected guests SUMMARY:These tasks take a lot of time to do, but they are not important for you. Try to delegate them to others if it’s possible.
- 24. NOTIMPORTANTANDNOTURGENT 4AVOID 3DELEGATE 2 PLAN 1 DO FIRST The most dangerous category of activities: you do them to switch away from work, but they don’t help you to reach your goals. However, you enjoy doing them. These are the so-called «time-wasters» which you should reduce. EXAMPLES: – Social nets – Computer games – Long chatting on the phone
- 25. 3DELEGATE 2 PLAN 1 DO FIRST NOTIMPORTANTANDNOTURGENT The most dangerous category of activities: you do them to switch away from work, but they don’t help you to reach your goals. However, you enjoy doing them. These are the so-called «time-wasters» which you should reduce. EXAMPLES: – Social nets – Computer games – Long chatting on the phone SUMMARY:It’s better to cut down on these tasks or avoid them at all, because they reduce your efficiency.
- 27. 1 DO FIRST 2 3 PLAN DELEGATE 4 AVOID NOTIMPORTANT AND NOTURGENT NOTIMPORTANT ANDURGENT IMPORTANT AND NOTURGENT IMPORTANT ANDURGENT
- 29. 12 34 NOTESNOTES PLAN DO FIRST DELEGATEAVOID