Why do you need BGV?
For Small and Medium sized Enterprises
Sahil Kaura

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Why do you need BGV?
Executive Summary
Over the years there has been a tremendous increase in the number of people who fake their
identities, thanks to the internet and availability of advanced technologies. Recent reports show
that the numbers of scams and frauds that occur on a daily basis have increased and that is
why organizations have started to focus on risk management strategies in order to prevent
themselves from being tricked by anyone they deal with.
The proactiveness concerning risk management starts with the screening of resumes of the
candidates carefully as they have a tendency to manipulate their details with respect to their
present compensation, if they are already working, work experience, education and much more
while applying for a job. Earlier the candidates who faked such details used to get jobs easily as
compared to the candidates who submitted genuine details. This way not only a good candidate
lost a job but the organization was also deprived of talented people who could work for them. So
since the time companies have started adopting fool proof verification processes, such activities
have become rare. This not only saves the company their time and money involved in hiring a
bad recruit but also offers the organization talented people who further help them grow.
Some people say that performing background checks for employees who apply for a job is very
costly. But the fact is: The cost of a bad hire far outweighs the cost of a good Background
Check.
The Background Screening process is highly misunderstood and actually costs less than what
an applicant gets paid for in about two working days!
The objective of our firm is to offer the most credible background verification checks for your
employees and justify why this is necessary at the root level. We conduct different types of
background checks and verifications and justify every step we take. These manipulated details
and fake information can be checked only by professional experts of this field. And we are the
experts of what we do. With various technologies available employees easily fake their details
and conducting a thorough check becomes very difficult and outside the purview of the Human
Resource department of your organization.
Here are some of the bad practices that employees follow so as to deceive the employers and
you need a well defined procedure so as to screen them:
1. Fake certificates – The employees get fake experience letters generated and show it as
experience from their past employer. They make sure to put a different location from the
location where they have applied for a job so that it becomes difficult for the HR
executives of the organization to verify their details.
2. Fake Pay slips – Employees know that the higher the previous salary records they
show, the higher will be their next package. And this is the reason why they create fake

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Why do you need BGV?
pay slips on behalf of their previous employer making it all the more difficult for the HR
executives to distinguish them from the genuine ones.
3. Fraud – Employees are now resorting to malpractices like exploitation of key accounts
of customers and valuable confidential information which leads to great losses to firms
and corporate fraud.
4. Fake education certificates – Candidates who apply for a job also create fake
graduation certificates and other degrees so as to get a better job.
5. Fake Internet Companies – There is a presence of a lot of companies on the internet
that generate fake certificates for students and provision of false education certificate or
employment letter is also available. These services are chargeable to the candidates
and the resultant certificates look absolutely genuine.
6. Ghost employees – Creating ghost employees on the payrolls of a company has now
become a regular practice. These employees are the ones who are not real and don’t
actually work in a company but their names are reflected on the payroll. This practice
has been used in a number of massive Corporate Frauds in the past.
Overall if we look at the whole scenario one can say that it is very hard to detect a fraud that has
been committed by your existing employee. So this is the reason why we must start at the grass
root levels and get our basics right.
Objective
Industry Trends
 Get good employees at the first go – If you hire employees that are talented and not
the ones with fake certificates, then it aids the whole business process and the company
performs well.
 Ensures Great peace of mind – When you know that you have the best employees
working for your organization then you can relax and assume that your firm is working
properly.
 Cost effective and time saving – It usually becomes expensive hiring and training a
bad hire. So hiring the right candidate ensures that you are on the right track and saves
you from spending your time and energy training the employee who doesn’t even
deserve the job.
 Leads to more Transparency – If you hire an agency that does background checks for
you then you can be assured that you will get unbiased and accurate reports.

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Why do you need BGV?
 Aids your HR department – The third party check of your employees relieves the HR
department from the hassle of going the extra mile and checking every minute detail of
all applicants who have applied for a position in your company. The agency will give you
a detailed and a well documented report of the candidates whose background has been
checked thoroughly.
A recent report states that there has been an increase in the internal frauds being committed
by employees in companies by 23 % as compared to figures three years back. This is
because the companies hire employees without doing complete background verification and
checks. If you hire bad employees with fake details, then they are much more susceptible to
commit frauds in the near future. They are able to do so because over time they learn the
core practices of the business and industry they are working in and know the ins and outs of
every department. So every business needs to have a well defined procedure for hiring and
verification before the final selection of a candidate for any position.
Here is the list of some costs associated with bad hiring of employees
1. Hiring costs – For every position you fill in your company you have to pay commission
to the placement agency who sends candidates to your organization. Higher the
position, higher is the commission. Also if you are hiring through recruitment sites, then
you end up paying huge amounts for viewing profiles of various candidates so as to hire
them.
2. Screening costs – The HR department has to spend a lot of time in screening the best
applications out of the whole lot of people who have applied for a position.
3. Cost of Interviewing – Various rounds of interviews are conducted so as to get the
most suitable candidate with the required skills. This also involves costs and consumes
a lot of time of the interviewers.
4. Administration costs – Once the employee gets hired, the documentation of his hiring
is done. He is issued an offer letter, his company Identification number, Identity card and
much more. All this involves costs.
5. Employee training costs – Every new employee that is hired has to be trained as per
the procedures followed by the company. This involves a lot of money as the training
programs arranged for the new employees are costly.

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Why do you need BGV?
Negligent Hiring costs
Why should every company get their employees verified?
Once your organization has decided to go in for conducting employee verification checks each
time it hires a new employee, then you have two options available. First being conducting the
check on your own or the second being to outsource it to a third party agency that will do the
necessary checks for you.
Doing it yourself inside your organization can be a bit costly and time consuming so outsourcing
is a much better option.
The third parties who do verification checks for you collect the required information from the
candidates who apply to your organization and then conduct the necessary verification checks
on your behalf so as to make sure that the details furnished by the candidate are correct and
true. The third party agency makes it easier for you to verify each candidate’s details and give
unbiased reports so that you are able to select the right candidate. They have the expertise to
do so with accuracy and timeliness so that there is no delay in your hiring process.
Different types of third party verification checks available are:
1. Employment Verification– This type of verification is done each time a new candidate
applies for a job in an organization. This verification is usually done before hiring the
employee but can be done post hiring in certain circumstances. The various aspects that
are looked into by the third party verification agency are the previous designation of the
candidate, his present compensation, tenure of previous employment, his performance
in the previous company, etc. Usually the HR executives, if doing such checks within the
organization, call the present employer of the candidate directly. But such practices are
not recommended as such verification checks can leave a bad impression about the
candidate in the minds of his present employer. These checks should only be done
when you have hired a candidate and not prior hiring as it can affect his career.
The initial screening and verification of employees comprises of contacting the HR
department of the candidate’s previous employer for details as:
 The designation in the previous organization
 The compensation
 Tenure of employment
 Performance
 Reason for leaving the job
 Any other details

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Why do you need BGV?
What is employee attrition cost?
Each time an employee leaves an organization it involves an expense for the company for hiring
the new employee that could replace him, the new employee’s training costs and the over time,
expense that has to be paid to other employees till the new employee is trained to perform the
tasks fully. All these account for attrition costs when an employee leaves an organization. Apart
from these, costs that might be incurred due to loss of classified information of the organization.
With experience, third party agencies try to get as much information as possible from the details
furnished by the candidate in question and make sure that the right candidate is selected each
time.
It is usually recommended that at least two reference checks must be done along with employer
history of two past employees (in case the candidate is experienced). Bank statements can also
act as proof for checking last drawn salary and should be checked for further accuracy of
documents.
2. Education Certificate Check – Lots of times students furnish degrees with wrong
marks or year of completion so as to get a desired job. So the credibility of the education
certificate must be checked by getting touch with the educational institution of the
student. If you can verify all the certificates and degrees mentioned in the resume then
nothing like it, but at least verifying the highest degree of the candidate is advisable.
3. Certificate Verification – The additional certificates that candidates furnish while
applying for a job can be fake and hence should also be verified by every employer.
Some of these certifications include SCJP, SAP, SAS, Linux, PMP etc. The verification
can be done by contacting the issuer of the certificate either physically or online.
4. Criminal Verification – This verification is one of the most important. HR of every
organization cannot verify the criminal records of every individual as they do not have
the access to it. So the third party agency, if hired, gets in touch with the concerned
police station and gets the records verified personally.
5. Address Verification – This involves verifying the address of the individual so that the
company can get in touch with family of the candidate in case of any mishap. Preferably
both the permanent address as well as the temporary address should be verified.
Address Verification holds a lot of importance because of the reasons mentioned below:
- So as to make any kind of correspondence with the employee
- To know where the employee is based
- For contacting his family in case of any emergency
- To send notices, if any

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Why do you need BGV?
6. Reference Verification – Usually around two to three references are taken from the
employee who applies for a job. These references are then contacted via phone or by
meeting them physically so as to verify the authenticity of the details furnished by the
candidate. Reference checks can also be done via websites such as LinkedIn etc.
7. Database Verification – Database verification is done to know if the candidate has ever
been accused for conducting any criminal activities or has been involved in any kinds of
corporate fraud, bank fraud, etc. We have access to many third party databases so as to
check whether the candidate has been involved in any such unlawful activity.
8. Social Media Verification – Social media has opened a wide platform for HR managers
to verify and screen new talent. Various reference checks can be done on social media
sites so as to check for any negative feedbacks the candidate might have. Various
networking and social media sites can be used for these purposes and offensive or
negative information, if any, can be obtained easily. Such information helps in
authenticating the overall credibility of the candidate.
9. Post-Employment Verification – Under this verification, the existing employees of the
organization are constantly kept under surveillance so as to prevent occurrence of any
fraudulent activities inside the company. This can prevent the organization from any type
of client information misuse, client influence by the ex-employee and misuse of classified
information that makes the company susceptible to corporate fraud.
How can we add value for your organization through our Verification Services
 Getting employee verifications done constantly before hiring helps organizations to
reduce the risk of being exposed to frauds.
 You get the best candidate for your organization. One that possesses genuine skills and
not fake certificates and credentials.
 Saves your HR department an enormous amount of time that they can use to increase
productivity.
 Helps HR executives in hiring better and more competent employees.

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Why do you need BGV?
Why should you hire us? What we do and what should you expect?
 We have a huge database of people who are registered with us. This offers instant
access to their details and helps us to verify them on time.
 We design custom strategies for your verification needs.
 Our services are available 24/7 through our online portal.
 You can have multiple verifications done without any limit.
 Our verification reports are accurate and reliable.
 We are the most trustworthy consultants for verification checks and offer timely services.
 We are an ISO 9001:2008 certified company.
 We boast of a team that has gained enough experience over the years and know just
how to meet demands.
 You will get you own account manager for your account with us
 You get more time to focus on your core activities and not focus on just verifications.
 We give supporting documents for every report that you receive from us.
 We provide services in the entire Asia Pacific region.
 You can contact us anytime for any query you might have and we will be there with a
smile.
We at Probitas Verify know the value of your privacy and make sure that your data is secure
with us at all times. Some of the processes that we follow to keep relevant data secure are as
follows:
1. We create account for every client of ours and give them a user id and password so that
only those who have the access with relevant credentials can log into the personal
account. Your reports are accessible to you and only you at all times.
2. We use SSL certificates by a reliable hosting provider for data transmission so that your
personal information is protected at all times.
3. The data you enter on our website will always remain confidential. We have proper data
storage procedures and your details are never shared by any third party or published
anywhere without your consent.
4. The payment gateway on our website is fully secured and follows strict rules so that
confidential information concerning payment details is never revealed to anyone. We are
hosted on secure servers and do not save any of your credit or debit card details. Our
hosting providers have world class infrastructure that is free from any intrusion.

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Why do you need BGV?
Who are we?
Probitas Verify is an Enterprise Risk Mitigation consulting company. It offers custom solutions
for Employee Background Verifications, Due Diligence, Customer Verifications, Partner/Vendor
Verification services to companies across India. We specialize in offering services to BFSI,
IT/ITES, and Retail, Healthcare and eCommerce industries through a wide network of
executives and field agents all over the country.
Probitas Verify helps organizations in understanding and measuring the risk involved in the
workplace and business transactions thereby enabling the management to take swift and risk-
free decisions.
Our core competency lies in understanding the requirements of large enterprises and thereafter
providing custom solutions to our clients wherein we strictly abide by the quality standards and
information security regulations of the industry.
Sahil Kaura
Co-founder & VP (Technology & Product)
Probitas Verify Pvt. Ltd. (An ISO 9001:2008 Company)
L-32/7, DLF Phase – 2, Gurgaon, Haryana
Phone – +91 9711115722, 0124 – 4217150/51/56
sahil.k@probitasverify.com