Ashish Dhoke lead consultant at ProjectingIT presents the PRINCE2 Project Management Processes and Process model chart.

1. The PRINCE2
Processes
the chronology of activities
projectingIT PRINCE2 Pre-course reading
Friday 8 February 13

2. in this session...
The SEVEN processes of PRINCE2
The anatomy of a process
The project journey
An overview of each process
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3. the PRINCE2 processes
PRINCE2 is a process-based approach for
project management
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4. a process is...
a structured set of activities
designed to accomplish a
specific objective.
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5. the PRINCE2 processes
There are SEVEN processes in
PRINCE2, which provide the set of
activities required to direct, manage
and deliver a project
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6. the 7 PRINCE2 processes
Starting up
a Project
Closing a Directing a
Project Project
Managing
Initiating a
a Stage
Project
Boundary
Managing
Controlling
Product
a Stage
Delivery
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7. The process users
Project
oard Project
B
Ma nager
Team
Man ager
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8. MANAGE BY STAGES
Principles
t is pl a n ne d ,
R INCE2 p ro je c
AP le d o n a
d and c o n t ro l
m o n i t o re
y-s t ag e b asis
s t age -b
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9. A Management Stage...
- is a partition of the project
- provides review and decision points
- PM delivers one management stage at a time
- supports the Manage by Stages principle
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10. there MUST be at least...
...TWO management stages.
INITIATION
[plan the project]
DELIVERY
[execute the plan]
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11. Divide the delivery stage...
....into more number of
management stages based on the
project risks and complexity
INITIATION
Stage 1
Delivery
Stage 2
Delivery
Stage 3
Delivery
Stage 4
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12. The project journey
Initiation Subsequent Final delivery
Pre-Project
Stage delivery stage(s) stage
The Processes defines the activities,
responsibility and templates for
pre-project and each of the management
stage of the project
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13. Pre-project
-> Before initiation stage
-> Determine feasibility
-> Identify stakeholders Initiation Stage 2 Final Stage
-> Define objectives
-> Ensure justification
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14. the INITIATION stage
-> Prepare strategies
-> Develop plans
Pre-Project -> Define controls Stage 2 Final Stage
-> Obtain funding
-> Refine Business Case
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15. Sub-sequent delivery
stages
-> Deliver products
-> Monitor progress
Pre-Project Initiation Final Stage
-> Control
-> Check viability
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16. Final stage
-> Project acceptance
-> Hand-over
Pre-Project Initiation Stage 2
-> Evaluate performance
-> Lessons
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17. The project journey
Initiation Subsequent Final delivery
Pre-Project
Stage delivery stage(s) stage
Directing Directing a Project
SU
SB SB CP
Managing
IP Controlling a Stage Controlling a Stage
Delivering Managing Product Delivery Managing Product Delivery
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18. The Anatomy of a
process
inputs Activities outputs
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19. Each Process has a...
=> a Purpose
=> an Objective
=> List of Activities
=> Inputs
=> Outputs
=> Responsibilities
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20. Inputs
the ingredients
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21. Activities
> Each process has defined set of activities
> Activity defines the work to do
> Defined set of responsibility for each activity
> Activity takes an input and creates an output
> Appendix A provides a template for the output
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22. Outputs are the...
Project Plan
PID
Risk Register
End Project Report
During stage 2, there were
total 6 risks, 3 were
external and ......
the risks related to cost was
escalated to corporate by the
Executive as ....
...the Management Products
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23. the SEVEN processes...
>> St arting up a Proje ct (SU)
>> Di re ct ing a Proje ct (DP)
>> In iti at ing a Proje ct (IP )
>> Co nt ro lli ng a St age (C S)
>> M an ag ing Produc t De liver y (M P)
>> M an ag ing a St age Bo un da ry (SB)
>> Cl os ing a Proje ct (CP)
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24. Integrating processes...
DP DP
DP SB CS CP
SU SB
CS
DP MP
IP
MP
> the output of one process becomes an input to the next process
> defined sequence of processes
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25. Mandate the Project Journey...
Starting up a
Directing a Project
Project
Initiating a Managing a
Stage Boundary Closing a Project
Project
Controlling a Stage
Managing Product Delivery
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26. Starting up a Project
This process describes the project
feasibility work to be done by the
Project Manager, Project Board
and Corporate, prior to project
initiation to ensure the project is Project
justified and viable Brief
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27. Directing a Project
This process describes the
work to be done by the Project
Board to provide management
control, governance and Decisions.
direction to the project Approvals.
Authorizations.
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28. Initiating a Project
This process describes the
detailed planning work to be done
by the Project Manager to
prepare project strategies and
define how the project will be Pro je
ct
Ini t i
monitored and controlled Do c u
at io n
me n
t at io
n
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29. Controlling a Stage
This process describes the day-
to-day work to be done by the
Project Manager to monitor and Register
control one management stage
and deliver the stage within the Re p orts Logs
agreed tolerances
Work
Package
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30. Managing Product
Delivery
This process describes the
work to be done by the Team
Manager to plan, execute
and deliver the specialist Pla
n
Re p ort
products of the project
Pro duc t s
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31. Managing a Stage
Boundary
This process describes the work to
be done by the Project Manager at
the end of each management
stage, except the final stage, to Re p ort
Pla
review the project progress and n
plan the next stage Register
P ID
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32. Closing a Project
This process describes the work to
be done by the Project Manager
during the final stage of the
project, to obtain acceptance, Re p ort
hand-over products and to evaluate
Lessons
how the project was delivered
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33. Process vs. Themes
Theme s support the activities within a
process by providing more information
about the activity
Process > Starting up a Project
Activity > Prepare an outline Business Case
Theme > Business Case
<<the theme provides information about who, what,
why and how of the Business Case>>
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34. Process vs. Principles
Process es support principles by defining
activit ies and outputs that implement a
PRINCE2 principle
Process > Starting up a Project
Activity > prepare an outline Business Case
Principle > Continued Business Justification
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