A recent announcement by Microsoft has confirmed Office 365 is now FREE for not-for-profit organisations in Australia – a potential saving of tens of thousands of dollars. We have spoken directly to the Microsoft Office 365 team to find out exactly how NFPs can take advantage of the special pricing.

1. Office 365 for Not-for-Profits
Tony Nissen
National Solutions Manager
1300 562 886
tony.nissen@rgtech.com.au
Presented by:

2. Agenda
1. What is Office 365?
2. Why it matters?
3. Where Office 365 fits into your IT strategy
4. Things to consider before moving to Office 365
5. Case study: Civic Solutions
6. Latest updates about donation program
7. Q & A

3. What is Office 365

4. Microsoft’s Vision for a Connected Office.
Office 365 is a subscription-based service which gives you virtually anywhere
access to various services and software built around the Microsoft Office
platform.

5. SharePoint
Browser Based, Document Management & Collaboration.
*SharePoint 2013 implementation by R & G Technologies

6. Lync
Organisational Based, Instant Messaging, VOIP Calls, Screen Sharing,
Conferencing & Web Meetings.

7. Why Office 365

8. More For Less

9. Increased Functionality
Office 365 liberates your organisation:
• Mobility
• Productivity
• Continuity
• Agility

10. Reduced Overheads
Office 365 gives you access to enterprise grade infrastructure,
without the capital investment:
• Less downtime
• Less complexity
• Less administrative overheads

11. Office 365 & IT Strategy
• When should I adopt Office 365?
• How does Office 365 fit into my overarching IT strategy?
• What are the caveats?

12. A Good Time To Evaluate
If you are looking to...
• Offset the capital expense of a pending upgrade
• Lower your on-going maintenance & support costs
• Improve efficiency through mobility

13. Things To Be Mindful Of...
• Offshore data storage
• Legal obligations
• Application dependencies
• File Access
• Email Access
• Internet connectivity
• Performance
• Stability
• Availability

14. Things To Be Mindful Of...
• Solution design
• Full cloud
• Hybrid cloud
• Point of access hardware
• Staff skill level
• Comfortable with web based tech?
• What level of training will be required?
• Migration budget
• Can you fund a successful outcome

15. Case Study:

16. Civic Solutions
Brisbane Based, Disability & Employment Services.
• Traditional SBS & TS environment
• 15 users across two locations
• Microsoft Office & MYOB

17. Civic Solutions
Challenges:
• Stability issues / EOL hardware & software
• Poor remote access & collaboration
• TCO = $42,910.00 per annum
• Included Managed Services / Internet Connectivity
• Excluded the cost of lost productivity

18. Proposed Solution
Hybrid Cloud Model:
• On-site Domain Controller / Server Essentials 2012
• Office 365 – SharePoint Online, Exchange Online & Lync
• Reconfigured Internet Connectivity
• Revised Managed Services

19. Outcomes
Hybrid Cloud Model:
• Resolved stability issues
• Improved remote access / collaboration capabilities
• Improved continuity
• Reduced TCO by $16,035.00 per annum!

20. NFP Donation
Program Update

21. NFP Donation Program
• On May 8 2014, Microsoft Australia announced the upcoming
Office 365 for Nonprofits software donation program.
• Under the Office 365 for Nonprofits program, eligible NFP
organisations may sign up for the E3 trial.
• The E3 trial will be extended on a month by month basis, until
the Australian plans are finalised.
• Finalisation target is within 3 months, worst case Q1 2015.

22. NFP Donation Program
*OS NFP Plans – Australian E3 pricing TBC
http://office.microsoft.com/en-001/non-profit/compare-office-365-for-
for-nonprofits-plans-FX104081605.aspx

23. About R & G
Technologies
• Award winning ICT consulting
firm with offices in Brisbane,
Sydney and Melbourne.
• Servicing NFP’s nationwide,
(5 – 400)
• Trusted IT partner; a single
source supplier for all your
Data, Cloud and IT Support
needs.
R & G Technologies – Head Office, Brisbane
Technology Park, Eight Mile Plains, QLD.

24. 1300 562 886
rgtechnologies.com.au
tony.nissen@rgtech.com.au
Q & A

25. Office 365 Migration
Assessments