1.
Rocky
Mini-­‐Grants
Working
Group
Guidelines
and
Responsibilities
Working
Group
Members:
Here
are
some
guidelines
that
will
allow
you
to
work
effectively
and
efficiently.
Remember,
respect
is
the
number
one
criteria
for
this
working
group.
Applications
• Applications
are
due
on
Sunday
at
11:59
PM
before
any
of
the
working
group's
meetings.
• Applications
will
be
posted
on
the
Black
Board
site
by
noon
on
Monday
before
the
meetings.
• Please
read
and
comment
on
the
applications
before
you
attend
the
working
group's
meeting.
• During
the
meetings,
the
group
will
discuss
the
applications.
• A
majority
vote
will
determine
whether
or
not
an
application
gets
funded,
no
filibuster.
• The
group
can
vote
to
table
the
application
if
more
information
is
needed,
at
that
time
the
group
can
request
that
the
applicant
come
in
person
to
the
next
meeting
or
at
a
mutually
convenient
time
to
answer
questions
about
his/her
application.
• Working
group
decisions
will
be
emailed
to
the
applicant
by
the
chair
or
acting
chair
within
24-­‐
hours
of
the
meeting.
Working
Group
Meetings
• Meetings
take
place
every
other
Tuesday
starting
with
the
third
week
of
the
term;
there
are
four
meetings
a
term.
• Meetings
will
take
place
at
12:00
PM
and
will
include
lunch.
• You
are
required
to
sign
up
for
at
least
two
meetings
a
term,
unless
you
are
off
campus
for
the
term.
• Sign
up
for
meetings
using
the
Google
Doc
attendance
sheet.
• If
you
miss
a
meeting
that
you
had
signed
up
for,
you
must
provide
reasons
for
your
absence
on
the
Google
Doc
attendance
sheet
before
the
meeting
starts.
• If
there
are
no
applications
to
fund,
the
meeting
will
be
canceled.
• Cancelations
will
be
determined
24-­‐hours
before
a
scheduled
meeting,
an
e-­‐mail
notice
will
be
sent
out
to
the
group
stating
whether
or
not
the
meeting
will
take
place.
• Meeting
minutes
must
be
recorded
and
sent
to
Robin
Donovan
after
the
meeting.
• Please
do
not
discuss
details
of
the
applications
or
the
decision
process
outside
of
the
meetings;
all
meetings
are
confidential.
Chair
Person
Tasks
• Facilitating
the
meetings.
• Making
sure
the
group
upholds
its
integrity.
• Making
sure
the
meetings
are
well-­‐attended
and
taking
appropriate
action
when
group
members
miss
a
meeting.
• Sending
out
the
decision
email
to
the
applicants
with
a
cc
to
Robin
Donovan.
• Appointing
an
acting
chair
if
he/she
is
unavailable
for
a
meeting.

2. Voting
Policies
• The
Chairperson
running
the
meeting
will
not
vote
unless
it
is
needed
for
a
tiebreaker.
• Working
group
members
may
not
vote
on
applications
submitted
by
themselves
or
by
groups
that
they
are
actively
involved
in.