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Dbms Project

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Dbms Project

  2. 2. Acknowledgement We are grateful to Allah almighty, for enabling us to fulfill this tiring, but interesting job for the completion of our project. We would not be going to do justice in presenting our work without mentioning the people around us who have been inextricably related with the completion of this task. We would like to express our heart felt thanks to our course instructor Prof. Shahid for his support and guidance, which he rendered through out the study. It could not have been possible to accomplish this without his thoughtful guidance and expertise. We would also like to thank the management of METRO CASH AND CARRY for permitting us to conduct the interviews from their I.T department and for supporting us in the whole procedure. Finally, for any all too fallible errors, omissions and shortcomings in the writing of the report only we are responsible for which we hope that all concerning regards of this report will forgive us.
  3. 3. SYNOPSIS: METRO Cash & Carry – this name stands for one of the great success stories in modern commerce. A wholesale departmental store having two branches working in major cities of Pakistan. The unique wholesale business-to-business model of METRO Cash & Carry is focused only towards professional customers such as hotels, restaurant, and caterers as well as small and mid-sized retailers. METRO Cash & Carry offers this target group a greater efficiency than the multilayered supply chain thus helping them to improve their business: By offering them a one-stop solution for their purchases, by helping them to improve their assortment, by offering them high quality products at reasonable and transparent prices and by offering them a consistent supply source. The chief interest of our study is I.T department. So we have paid special attention on its networking, methods, technology, record keeping and other aspects of I.T department. The software used by the company is enough to meet the needs of the company’s set up. We observed the role of I.T department in the working of METRO Cash and Carry, the method of training of there staff, METRO customers and so fourth. The company’s management is paying special attention to keep its technology up to date and hiring employees who are proficient in dealing with it. However the company’s data base is user friendly, even then, the company gives training to its employees with regular intervals. The department we have taken into consideration is paying a very important role in the success and development of METRO Cash and Carry. The people working in this department are highly skilled and trained. People from different countries come to give training to the employees. The prices of the products at metro are affordable and wide variety of products is available as well.
  4. 4. Company’s profile: METRO Cash & Carry is a reliable partner for more than 20 million professional customers worldwide. It gives them a clear competitive advantage in their own markets. Professionals can purchase everything they need to run their business: A restaurant owner, for example, can buy food like fish or vegetables as well as kitchen equipment and office supplies. METRO Cash & Carry offers an exceptionally wide range of high-quality products under one roof. Depending on the size and type of wholesale center, the assortment includes up to 20,000 items in the food range and 30,000 items in the nonfood sector. As the name implies, METRO Cash & Carry customers select their own items and take them with them to their restaurants and shops. With this unique business-to-business concept, the company has grown to become a leading international player in self-service wholesale. After its success in Lahore, METRO Cash & Carry Pakistan (Pvt.) Ltd. opened its second wholesale center located in Islamabad on 3rd April, 2008. Locations: Lahore: Thokar Niaz Baig, Multan Road Islamabad: Sector I-11/4, Near Railway Carriage Factory Company’s hierarchy: • Managing director • Director(operation) • Director(administration) • Director(food) • Director(non-food) • Managerial staff • Other employees
  5. 5. METRO CASH AND CARRY PAKISTAN Pvt. Ltd. History: METRO Cash & Carry was founded in 1964 with the first store opening in the German city of Mulheim an der Ruhr. METRO Cash & Carry is defined as a wholesaler because of the type of its customer base: exclusively professionals and businesses are allowed to purchase at METRO Cash & Carry centers. The “cash & carry” concept works on a principle where customers select their merchandize at the store, pay in cash and transport it themselves. This revolutionary sales concept is geared towards the specific needs of commercial customers and is the backbone of the company. In 2004, its jubilee year, METRO Cash & Carry International alone succeeded in increasing its revenues by 5.4 percent. This enabled METRO Cash & Carry to emerge as the biggest sales division of METRO Group, the third largest retailer worldwide. Today, METRO Cash & Carry is one of the largest international wholesale companies in the world, operating more than 600 outlets in 30 countries. METRO offers a high-quality assortment of products, ranging between 20,000 and 50,000 items, all under one roof. The entire range offers an excellent price-to-benefit ratio. 10 METRO Cash & Carry principles: The success of the company is based on the following principles: • Focus on professional customers • One-stop shopping • Efficient store concept designed for professional needs • Advanced customer service • Enhanced customers’ competitiveness • Excellence in supply chain and quality management • Strengthening of local suppliers • Development of national infrastructures • Career opportunities. • Internationally, transferable concept
  6. 6. Introduction METRO in Pakistan: METRO Cash & Carry announced its operations in Pakistan in January 2006. Since then, it has established itself as a potential market leader in wholesale. METRO is an international modern wholesaler offering a mix of food and non-food products to its registered card-holding customers through a national network of cash and carry outlets. This concept offers a wholesale solution to professional business needs. Under the supervision of Managing Director Mr. Giovanni Soranzo, METRO Cash & Carry Pakistan has opened its first store in the city of Lahore in October 2007. The company’s country head office is also based in Lahore and currently employs over 400 people in two offices. METRO Cash & Carry plans to invest in Pakistan on a sustained and reliable basis in the years to come. The company’s unique business model offers potential for a decrease in market prices and promotion of local goods and personnel. Mission statement: METRO Cash & Carry, international market leader in self-service wholesale, plans its market entry into Pakistan. With this move, the retailer would expand both its international presence and its activities in the important growth region Asia. The goal of Supply Chain at Metro is to efficiently handle thousands of orders, shipments and deliveries and ensure that goods arrive at the right place at the right time. Supply Chain Management plays an important role in our high-performance logistics system and enhances our capacity to supply food and non-food products on a daily basis with consistent high quality, diversity and freshness. For the first time in Pakistan, Metro Cash & Carry offers a platform for Fruit & Vegetables equipped with modern accessories for product processing. This ensures hygienic, temperature-controlled, clean and packed fruit and vegetables as per international standards of Hazard Analysis of Critical Control Points (HACCP). If all pre-conditions are met, the first METRO Cash & Carry store in Pakistan could be in operation late 2007. Pakistan would then become the 31st country where the METRO Group is active and the company’s 5th Asian location after China, Japan, Vietnam and India. With this move, METRO Cash & Carry would further solidify its position as one of the world’s most international retailers. METRO Cash & Carry’s business concept of self-service wholesale will in particular benefit small and medium-sized businesses from the restaurant, retail and service sector which will be offered a comprehensive and high-quality product assortment at favorable wholesale prices. At the same time, METRO Cash & Carry also contributes directly to the establishment and further development of modern distribution structures. METRO Group has joined the aid program initiated by President Pervez Musharraf. METRO and Pakistan is growing together.
  7. 7. Facts and figures: • Metro cash and carry is a whole sale departmental store with two outlets working in Pakistan. • There are 600 stores of Metro Group in 30 countries worldwide. • The competitors of the company are Makro and Car fore. • The company has a huge house of training in France. • The head office of the company is in Lahore (Thoker Niaz Baig, Multan road). • There are 2600 employees in the head office of metro cash and carry. • There are 200 employees in the I.T department of metro cash and carry. • The company is looking forward 30 stores in Pakistan. • The major customers of metro are business entities. Type of business: Each store is tailored to address the needs of professional customers. It offers a wholesale price that leaves the customer room for healthy margins and provides a one-stop-shop for the customer. It offers following types of items: > Food > Non Food > Own brands. In the food range, freshness is the first priority. This is guaranteed by the efficient supply- chain and quality control management they have in-place. In non-food, they offer only products that are up-to-date in terms of technology and design, and meet all safety standards. METRO Cash & Carry Pakistan Wholesale Centers: Pakistan’s first wholesale center has opened in Lahore in October 2007, followed by a second store that has recently opened on 3rd April 2008 in Islamabad. This will soon grow into a network of countrywide METRO Cash & Carry wholesale centers. METRO Cash & Carry plans Pakistan market entry First wholesale store has been opened in last quarter of 2007 • Positive business perspective for self-service wholesale • Strong position in Asia’s growth regions
  8. 8. Upcoming projects: After the success of first two stores in Lahore and Islamabad, the company is planning to further move on to launch another store in Lahore. Moreover the company has also started to work on a store in Faisalabad. So the company is trying to cover Punjab first, and than other areas of Pakistan. Metro’s image as an employer: METRO Cash & Carry is the international leading company in self-service wholesale. For over 40 years, the company has been supporting high-volume commercial customers. Today the company is represented in 30 countries and offers its commercial customers up to 50,000 different products (variable from country to country) under one roof. METRO Cash & Carry employs more than 1000,000 people across the world and in many regions is among the biggest employers. Qualified, highly-motivated employees create the foundations needed for successful expansion on an international level and sustained growth of the wholesaling company. A performance-driven approach, openness and international outlook are the corporate culture that we practice. MCC Guiding Principle: 1. Trust and Respect • everybody's opinion counts • treat every person the same way 2. Open Door Policy • avoid organizational barriers • two-way communication • encourage change and sharing of ideas 3. Empowerment to Personal Responsibility • allow people to take risks • consider "making mistakes" as part of the game 4. Be a Role Model • demonstrate commitment and enthusiasm 5. Setting Clear Personal Objectives and Tasks • implement a management-by-objectives concept 6. Recognition and Reward • consider honest and transparent feedback as a "must" • reward high performance (not only with money) 7. Team Spirit • encourage maximum team engagement and knowledge 8. Positive Working Environment • guarantee a safe and healthy working environment • encourage innovation and creativity 9. Corporate Social Responsibility • committed to the principles of social responsibility
  9. 9. METRO CASH and CARRY customer visits at a glance
  10. 10. Department: The organization we have selected is composed of numerous departments like: • sales department, • managing department, • production department, • marketing department, • finance department, • Information technology department and so on. Each of these departments works for the growth and success of the company. We emphasized on the I.T department, because we are mainly concerned with this department for our project. The department of information technology mainly consists of 4 domain owners, country manager, networking managers and other employees. The department starts from the country manager followed by network specialist and then other employees. The networking managers are serving as building blocks for the whole department because without networking no one could move up to make this world so closer. This field is very important to make the world from spread corners to more as global village. So it's very important in order to link up such a huge setup. As far as future trends are concerned, the world will be more and closer and the best part of networking is communication and communication plays a versatile role in making the lives easier at the doorsteps of the best convenience. The base behind the communication is networking. Even the internet which is making the whole world together on a single platform is networking. So the company heavily relies on its networking in order to cater the whole system. Metro cash and carry has equipped itself with technology required to cope up with its huge setup. It has a large number of skilled people who are working to run the operations of the business in an effective way. Moreover, the company is paying special attention on up date and know how of modern technology. The company has a separate panel that is responsible for update of new methods and techniques that are vital for the success of the company and to upgrade of the I.T department as well as the whole company.
  11. 11. Company’s Hierarchy: Managing director Director (operation) Director (administrator) Director (Food) Director (Non-food) Managerial Other staff employees
  12. 12. INFORMATION SYSTEM Information System is the lifeblood of any organization. So, in making our project on the METRO CASH and CARRY, we have taken its I.T System for making the database. It is very essential for METRO CASH and CARRY to develop a database for the maintenance of its customer records as METRO CASH and CARRY is using ORACLE, SQL and GMS in order
  13. 13. ENTERPRISE DATA MODEL “The graphical model which shows the high level entities for the organization and relationships among those entities.” The enterprise data modal includes the following terms: ENTITY: “Entity is a person, object, place or an event for which data is collected and stored.” Entity Type: A collection of entities that share common properties or characteristics. There are two types of Entities in the enterprise data modal. These are: Strong Entity Type: An entity type that exist independently of other entity types. Weak Entity Type: An entity type whose existence depends on some other entity types. ATTRIBUTE: “Property or characteristic of an entity type that is of interest to the organization.” The attributes are classified into following categories according to their use: Simple Attribute: Composed of a single element which cannot be further decomposed. EXAMPLE: o Driver’s license number: 345689 o Colorable/green/white o Gender: male/female
  14. 14. o Weight: 89 kg Identifier Attribute: An attribute that uniquely identifies individual instances of an entity type. EXAMPLE: o National Identity Card # o Student ID Composite Attribute: Attribute which can be broken down into component parts. EXAMPLE: o Student number: 00517748/68388891 o Birth date: 14December 1965 o Name: Doug Brigham etc. Multi valued Attribute: Attribute which may take on more than one value for a given entity instance. EXAMPLE: o Skills o Qualification Derived Attribute: Attributes whose value can be calculated from related attribute values. EXAMPLE: o Years of Service RELATIONSHIP:
  15. 15. “A relationship is an association between several entities. Relationships express how entities are interconnected with each other.” DEGREE OF RELATIONSHIPS: Degree of relationships is the number of entity types that participate in it. Unary relationship: The relationship between the instances of a single entity type. Binary relationship: A relationship between the instances of two entity types. Ternary relationship: A simultaneous relationship among the instances of three entity types. CARDINALITY OF RELATIOSHIP: The cardinality defines the relationship between the entities in terms of numbers. ONE to ONE: Each entity in the relationship will have exactly one related entity. ONE to MANY: An entity on one side of the relationship can have many related entities, but an entity on the other side will have a maximum of one related entity. MANY to MANY: Entities on both sides of the relationship can have many related entities on the other side. Cardinality Constraint: The number of instances of one entity that can or must be associated with each other instance of another entity. Cardinality can be divided into two categories: • Minimum Cardinality: The minimum number of instances of one entity which may be associated with each instance of another entity. • Maximum Cardinality:
  16. 16. The maximum number of instances of one entity that may be associated with each instance of another entity. ENTITY RELATIONSHIP MODEL Identification of Process: We have selected the “I.T department” of METRO Cash and Carry for developing the database since it is the most important section of the company. Identification of Entities: After a keen observation on the entire working system of INFORMATION TECHNOLOGY of METRO Cash and Carry, we have identified the following high level entities: o Employees o Customers o Products record o Vouchers system o Security o Customer satisfaction o Equipment o Billing system o Location o Visits o Customer card
  17. 17. 1. Employee: Any person employed as a part of the company staff. Attributes: o Employee-ID o Employee Name o Designation o Department Employee name Employee I.D Designation Department Ali Aslam 101 Network specialist I.T Hassan Farooq 102 Manager I.T Ahsan Munir 103 I.T executive I.T Junaid Raza 104 Record keeper Administration Usman Mazher 105 Accountant Accounts Representation in Model: Employee Departmen Model_No. Name I.D Designation
  18. 18. 2. Customer: A person who buys something either on cash or credit basis. He may be internal or external customer. Attributes: o customer-ID o customer Name o Address o Admit-date Customer name Customer-ID Address Admit-date Imran Yousaf 04 Lahore 20-03-07 Aslam Rashid 03 Faisalabad 09-01-07 Akber Shahzad 10 Sialkot 28-07-07 Sharafat Ali 07 Gujranwala 05-10-07 Shahid Waseem 04 Islamabad 12-12-07 Representation in Model: CUSTOMER Admit-date Model_No. Name I.D Address
  19. 19. 3. Product: It may be in the form of goods or services and is used by customers Attributes: o Product Code o Product Name o Quantity o Cost Product name Product code Quantity Cost Soap 11-365 199,675 14,657,930 Shoes 11-967 100,455 14,876,000 Garments 11-786 653,000 11,567,893 Electronics 16-785 1,700,000 90,978,000 Beverages 22-323 765,000 10,000,000 Representation in Model: PRODUCT Code Model_No. Name Code Quantity
  20. 20. 4. Voucher system: Evidence which serves as a proof of transaction done. Attributes: o Voucher number o Description o Quantity Voucher number Description Quantity 1168 Food 10,000,000 1175 Sports items 900,000 2313 Computer system 675,098 8647 Cosmetics 166,075 6489 House holds 568,764 Representation in Model: VOUCHER SYSTEM Model_No. Number Quantity Description
  21. 21. 5. Security system: It means to ensure that the company’s safety requirements are fulfilled. Attributes: o Guard name o Security codes o Cost Guard name Security codes Cost Ishfaq Ali 001 10,000 Haider Sultan 007 23,000 Muhammad Ali 004 11,678 Noor Elahi 002 10,900 Qasim Ali 009 22,090 Representation in Model: SECURITY SYSTEM Model_No. Name Cost Code
  22. 22. 6. Customer satisfaction: Providing customer with goods and services which best serve his requirements. Attributes: o Quality o Defects o Delivery time o Cost Quality Defect% Delivery time cost A 00% 3 months 1000,000 C 5% 4 weeks 5,253,864 A 00% 3 months 6,484,000 A 00% 3 months 6,897.505 B 2.5% 6 weeks 9,068,000 Representation in Model: CUSTOMER SATISFACTION Cost Model_No. Quality Deliver Defect % y time
  23. 23. 7. Equipment: Tools or techniques that are used in keeping and maintaining the records of the whole company. Attributes: o Equipment code o Equipment Name o Description o Cost Equipment name Equipment code Description Cost Desktops 101 Employees 10,000,000 Laptops 102 Managers 50,253,864 Black berries 103 Executives 60,484,000 Representation in Model: EQUIPMENT Cost Model_No. Name Code Description
  24. 24. 8. Billing System: Certain amount charged to a customer for the products or services. Attributes: o Item Code o Card Number o Amount Item code Card number Amount 101 10-746-11 100,000 102 54-824-64 98,900 103 76-856-00 35,960 104 43-768-98 99,800 104 54-978-08 600,000 Representation in Model: BILLING SYSTEM Item code Amount Card number
  25. 25. 9. Location: That specific area in which the company is located. Attributes: o City o Area o Province City Area Province Lahore Thoker Punjab Islamabad Factory area Punjab Islamabad Factory area Punjab Faisalabad Cantt. Punjab Representation in Model: LOCATION City Provinc Area
  26. 26. 10. Visits: The time to time visits of the employees to examine the record in the company. Attributes: o Visit Number o Time Visit number Time 01 12 06 01 04 09 07 05 Representation in Model: VISITS Visit number Time
  27. 27. 11. Customer card: Card which helps to maintain the record of the customers. Attributes: o Customer name o I.D card number o Sales tax registration number Customer name NIC number STR number Mehar Ali 123-345-7 565-789-99 Sajjad Raza 234-567-8 786-768-00 Ali Noor 345-678-9 786-745-97 Shaista Waris 567-890-1 543-975-97 Representation in Model: CUSTOMER CARD Custome STR r NIC Numbe Name Number r
  28. 28. Relationships to Link Entities with Their Attributes: 1-One or many employees treat a customer One customer is treated by one employee The attributes of customer are Customers ID, Name, Address, Admit Date. 2-One or many Customers has Customer Card One Customer has one Customer card The attributes of Customer Card are Customer Name, NIC number, STR number 3-One or many Customer card has Equipments One Equipment uses one Customer card The Attributes of Equipment are Equipments Code, Name, Cost, Use, Description. 4-One or many employees takes Visits One visit is taken by one Employee The attributes of Employees are Visit number, Time. 5-One or many Equipment comprises of Billing System One Billing system has one particular Equipment The Attributes of Billing systems are Item code, Card number, Amount. 6-One or many Bills have Vouchers One Voucher treats one Bill The Attributes of Voucher systems are Voucher Number, Description, Quantity. 7-One or many Bill Has Product One product has one Bill The attributes of Product are Product Name, Code, Quantity, Cost.
  29. 29. Addres s Skills Nam Name Departmen e Emp-ID Admit t I.D Date Treats Employees Customers STR number Name Chec Hav e k Customer Card Tak e Name Code Description Use Visit No Time Cost Equipment Visits Code Billing Hav Card e nno Location Amount Ha s Product Name Voucher System Code Cost Quantit Vouche y r no. Description Quantity
  30. 30. SQL QUARRIES: • Select employee name, designation, department From employee Employee name Designation Department Ali Aslam Network specialist I.T Hassan Farooq Manager I.T Ahsan Munir I.T executive I.T Junaid Raza Record keeper Administration Usman Mazher Accountant Accounts • Select address From customer Address Lahore Faisalabad Sialkot Gujranwala Islamabad • Select * From product Where cost>10,000,000 Product name Product code Quantity Cost Soap 11-365 199,675 14,657,930 Shoes 11-967 100,455 14,876,000 Garments 11-786 653,000 11,567,893 Electronics 16-785 1,700,000 90,978,000
  31. 31. • Select description From voucher system Description Food Sports items Computer system Cosmetics House holds • Select guard name, security codes, costs From security systems Where security codes in (001, 004, 007) Guard name Security codes Cost Ishfaq Ali 001 10,000 Haider Sultan 007 23,000 Muhammad Ali 004 11,678 • Select * From customer satisfaction Where quality=`A’ Quality Defect% Delivery time cost A 00% 3 months 1000,000 A 00% 3 months 6,897.505 A 00% 3 months 6,484,000
  32. 32. • Select equipment name, equipment code, description From equipment Where equipment code=103 Equipment name Equipment code Description Black berries 103 Executive • Select * From billing system Where item code<104 Item code Card number Amount 101 10-746-11 100,000 102 54-824-64 98,900 103 76-856-00 35,960 • Select * From location Where province=`Punjab’ City Area Province Lahore Thoker Punjab Islamabad Factory area Punjab Islamabad Factory area Punjab Faisalabad Cantt Punjab
  33. 33. • Select visit number, time From visits Where time >= 5 Visit number Time 01 12 04 09 07 05 • Select customer name, NIC number, STR number From customers card Where NIC number between 123-345-7 and 345-678-9 Customer name NIC number STR number Mehar Ali 123-345-7 565-789-99 Sajjad Raza 234-567-8 786-768-00 Ali Noor 345-678-9 786-745-97