The document discusses strategies for improving facility management and reducing energy costs in schools, including implementing preventative maintenance programs, upgrading outdated equipment, automating building systems to match occupancy schedules, and using data analytics to proactively address potential issues before failures occur. It also promotes the benefits of centralized automation and work order systems for increased efficiency and cost savings across school districts.

1. Taking your Buildings to the Next Level
Automation Strategies for
Efficiency

3. Facility Management
Challenges of the Future
Financial pressure on to lower facility operating
costs
Increasing energy costs and dynamics
Increasing compliance costs
Increasing facility related liability issues

4. Have Rising Energy Costs Directly Forced Your School
To Cut Spending In Any Of The Following Areas?
Source: “School Energy and Environment Survey” (2010)

5. Has The Economic Downturn Changed Any Planned
Facility Improvements?
Source: “School Energy and Environment Survey” (2010)

6. If You Have Not Gone Forward With Energy Retrofits,
What Has Been The Biggest Hurdle?
Source: “School Energy and Environment Survey” (2010)

7. Space Heating
82%
Water Heating
8%
Other
6%
Cooking
4%
K-12 Natural Gas Usage
Lighting
26%
Cooling
26%
Office Equipment
20%
Other
10%
Ventilation
7%
Space Heating
5%
Refrigeration
4%
Cooking
1%
Water Heating
1%
K-12 Electric Usage
How is Energy Used in Schools?

8. Where to find
Energy savings
Utility Billing
Problems
Equipment
Retrofits
Supply
Procurement
Alternate utility
rates
Behavior
Modification
Effective
M&O
Many Opportunities to Find
Energy Savings

9. Management
Approach
Analyze &
Benchmark
Reduce
Run-Time
Replace
Old Systems
Manage
Peak-Load
Self-
Generation
Demand
Response
Action
Track Bills/
Switch Rates/
Benchmark
Reduce Hours
of
Systems
Operation
Replace
Systems with
Energy Efficient
Systems
Time-of-Use
Management of
Critical Loads
Generate Power
On-Site
Respond in Real-
time to Utility
Request for
Curtailment
Function
Understand
Usage &
Demand/
Goals Setting/
Target Facilities
Reduce
Consumption
Reduce
Consumption/
Reduce Demand
Reduce Demand
Offset
Consumption
Reduce Demand
Purpose
Management/
Knowledge Base
Avoided Costs
Energy
Efficiency
Avoided Costs
Renewables /
Redundancy
Avoided Costs
Management Strategies

10. Effective M&O Practices
Increase Efficiency
Well-designed M&O program can generate
substantial energy savings for your district, in
both new and older buildings
Federal Energy Management Program (FEMP)
Operations and Maintenance Best Practice Guide
– “It has been estimated that M&O programs
targeting energy efficiency can save 5% to 20%
on energy bills without a significant capital
investment.”

11. Energy Saving Strategies
Scheduled Maintenance – reinstate required
maintenance procedures for filters, boilers, etc
Simple Repairs – Low-cost repairs that can be
completed by in-house staff
Equipment tune-ups and calibration – can extend
the life of equipment
Equipment Control – limiting equipment operation
exclusively to occupied hours, developing proper
procedures for after-hours, weekends.

12. Equipment
Failure
Mean Time to Report
Problem Identified
Action Starts
Technician Assigned
Truck Rolls
Mean Time to Respond
Mean Time to Repair
Mean Time
Between Failure
Problem Solved
Total Outage Time
Root Cause Analysis
BPR
Facility Management
Work Order Model

13. Level 1 Work Order

14. Chiller Failure
4:12am Mean Time to Report
3 hours 18 minutes
Staff uses MSB to
submit request
at 7:30am
Technician Assigned;
Gets WO
Truck Rolls
Mean Time to Respond
22 minutes
Mean Time to Repair
2 hours, 15 minutes
Mean Time
Between Failure
Arrives on site;
troubleshoots; sources
parts; fixes problem
Total Outage Time
5 hours, 55 minutes
Root Cause Analysis
BPR
Facility Management
Today’s Work Order Process

15. Level 2 Critical Alarm Work Order

16. Chiller Failure
4:12am Mean Time to Report
2 minutes
Work Order Dispatched
at 4:14 am
Technician Wakes Up, gets
Coffee; gets dressed
Truck Rolls
Mean Time to Respond
45 minutes
Mean Time to Repair
2 hours, 15 minutes
Mean Time
Between Failure
Arrives on site;
troubleshoots; sources
parts; fixes problem
Total Outage Time
3 hours, 2 minutes
School cool at 7:14am
Root Cause Analysis
BPR
Advanced Facility Management
CAA Process
2 hours, 53 minutes
33% Improvement

17. Level 3 CAA & InfoRich Work Order

18. Chiller Fails
4:12am Mean Time to Report
2 minutes
Work Order Dispatched
at 4:14 am
Technician Wakes Up, gets
Coffee; gets dressed
Truck Rolls
Mean Time to Respond
45 minutes
Mean Time to Repair
1 hour, 5 minutes
Mean Time
Between Failure
Arrives on site;
troubleshoots; sources
parts; fixes problem
Total Outage Time
1 hour, 52 minutes
School cool at 6:04am
Root Cause Analysis
BPR
Advanced Facility Management
InfoRich Work Order
Outage reduced
4 hours, 53 minutes
68% Improvement

19. Level 4 Predictive Data Rich Work Order

20. Chiller Never Fails Reported 3 days ago
PMAutomtion WO triggered
Work Order Dispatched
2 days ago
Technician Schedules with
normal route and work load;
leaves with parts on board
Mean Time to Respond
negative 48 hours
Mean Time to Repair
35 minutes
Mean Time
Between Failure
Confirms Pending
Problem; Repairs before
Failure
No Outage
No disruption
to Occupants
Root Cause Analysis
BPR
Advanced Facility Management
Preemptive Work Orders
No Outage;
Work Reduced
5 hours, 20 minutes
93% Improvement

21. Time When Schools Use Energy
(Typical of a 24-Hour Period)
kW = kilo-watt
(one-thousand watts of electricity)
Midnight MidnightNoon
Diagram of a hypothetical daily load shape

22. District-wide
Scheduling
Building Automation
Controls
System
Automates HVAC & Lighting
based on calendared events
Facility Schedule
Connection
District Events
Calendar
■ Reduces school’s time manual scheduling
■ Reduces labor time & costs
■ Reduces energy costs due to increased efficiency
■ Reduces risk of human error
■ Increases likelihood of satisfied users
Event Driven Automation

23. Benefits Savings
Energy savings by
enhanced mapping of
occupancy to conditioning
Energy savings of 3% +,
typically $9/student/yr
Operational savings thru
automated process
Operational savings
typically $6/student/yr
Increased cost recovery
thru district invoicing
Avg. cost recovery $15
/student /yr
Total estimated savings of $30 per student per year

24. How does this compare to how
things are happening now?
Individual buildings are scheduled on a master
calendar
– Buildings remain in a occupied status
– Manual overrides occur to accommodate after-
hour events on some cases
Scheduling is EVENT driven and automatic – takes
out human error and potential changes in
start/stop times

25. SchoolDude’s Solution Suites
• FSDirect
• FSAutomation
• CommunityUse
• TripDirect
• MaintenanceDirect
• MDWireless
• PMDirect
• InventoryDirect
• PlanningDirect
•CriticalAlarmAutomation
• UtilityDirect
• ConserveDirect
Energy Management
Facility Management Event Management

26. SchoolDude.com Client Services
Lifetime Training and Support!
Office: 877-883-8337
Email: support@schooldude.com
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