1. How to Transform your
Accounts Payable Department
into a Revenue Generator

2. Comdata is a leading provider of innovative,
value-added payment and information solutions
 40+ years experience
 Productivity improvement,
cost reduction and expense
management
 A One-Card Solution for
purchasing, travel, fleet, per
diem and payables
disbursements
 Provide strategy,
implementation and
support services
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3. Treasury Management
Voice of the Customer
 Reduce cost and streamline business processes
 Contribute to revenue development
 Mitigate risk and simplify accounting processes
Disbursements Management
Corporate Fleet
Purchasing
Travel
Payroll, Per diem and Incentive
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4. Today’s Payment Landscape
“Manual, paper-based accounts
payable departments are
eroding the bottom line of
large and mid-market
enterprises by an order of
millions of dollars each
year….and the stage is set for
a major financial makeover.”
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5. Top Factors Driving Electronic Payments
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6. An Electronic Payment Application
for Every Situation
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7. Reduce Costs
Eliminates cost of check processing, averaging $5.14*
Mitigate check fraud and cost of positive pay
Generate monthly revenue on vendor payments
Ex: $3.0M monthly volume @ 1.50% = $45,000
Paid monthly on actual volume
Easily implemented
Integrates as another payment type in your AP application
Vendor enrollment support with worldwide acceptance
Eliminate 1099 Reporting
IRC Section 6050W – Effective January 1, 2011
Card-based vendor payments – Merchant acquirers responsible for reporting
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8. Electronic Payment Delivery
• It is linked to a single
vendor payment with
a remittance advice
• A Virtual Card is a
unique 16 digit
MasterCard account
number
• The MasterCard
number is issued for a
specific dollar amount
• Accepted by millions
of suppliers worldwide
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9. Virtual MasterCard Process for AP
The Vendor is paid with
the Virtual Card
The merchant authorizes
Comdata distributes and MasterCard transaction based
returns a Virtual upon pre-defined parameters
MasterCard account – date, time, amount.
number for each vendor Vendor
payment processed.
Example: #1234 4321 3567 8235
Reconciliation Process
Expiration 04/2005
CV2 345
Invoice file
from
Comdata
containing all
merchant
processed
transactions
Your payables
disbursement file
contains consolidated
supplier invoices,
Company submits amounts and
a Payables associated
Disbursement File MasterCard account
from ERP to number(s). A GL
clearing account is
Comdata assigned to all Unprocessed
transactions merchant
transactions
Customer
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10. Traditional AP Check vs. Virtual Payment Timeline
INVOICE DUE
DATE
Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7
AP process Check clears
Tradition run - Check is Check Check and funds
Check in Check in Check being
al AP printed, received by deposited debited from
transit transit processed
Check stuffed and vendor by vendor Customer
mailed Bank Account
AP process
run - File Comdata Invoice
Comdata sent to Comdata initiates total is
Manual prework eliminated
Comdata - Payment in Payment is invoices ACH debited
MasterCa (check printing, stuffing, mailing time) Vendor runs
Electronic process with settled with Customer Debit to from
rd Virtual Payment may be initiated on invoice payment
remittance MasterCard MasterCard for settled collect Customer
Payment due date
sent and payments invoice Bank
received by total Account
vendor
Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7
 With Comdata MasterCard Virtual Payment, our Customers:
 Enjoy the same float as a traditional AP check (est. 5 to 7 days)
 Earn a cash monthly rebate
 May initiate payment on the invoice due date
 Eliminate the manual prework and reconciliation associated with checks
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12. Vendor Acceptance
• Over 8 million vendors in the U.S. accept MasterCard
• Here are some examples of vendors our customers are paying today:
OFFICE SUPPLIES UNIFORMS ADVERTISING
• Office Depot • Aramark • Yellow Pages
• Office Max • Cintas • Lamar Outdoor Advertising
• Staples • Unifirst • Google
• Boise Cascade • Penn Emblem • Clear Channel
SHIPPING PAPER / PRINTING SOFTWARE / SYSTEMS
• FedEx • International Paper • Microsoft
• UPS • Unisource • Oracle
• USPS • Xerox • Intuit
• Pitney Bowes • Kinko’s • Apple
TELECOMMUNICATIONS LABOR / STAFFING VARIOUS RETAIL
• Verizon • Adecco • Walmart
• Sprint • Spherion • Target
• AT&T • Kelly Services • Home Depot / Lowes
• Qwest • Randstad • Costco
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13. Credit Card Acceptance
The Merchant Value Equation
Customer Supplier
Rebate (1.50%) card acceptance
(2.45% on average)
Comdata
(0.95%)
Value of Acceptance
• Increased sales from larger base of potential customers
• Electronic payments eliminate check fraud and mailing delays
• Lower collection cost and bad debt elimination
• Customer loyalty and risk mitigation
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14. Four Pillars of Vendor Enrollment
Executive Sponsorship
Internal Mass Vendor Joint Enrollment
Processes Contact Strategic Results
Training Mailings Calls Set goals
New Vendors Check New Pay Reporting
Purchasing Stuffers Method Rebate
RFP Emails Terms Process
Contracts Website Discounts Improvement
Contests Faxes Contracts Incentives
Check Runs Calling Proprietary
Campaign
Strategic Sourcing
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15. Case Study: Health First
 Not-for-profit hospitals in Florida
 Four facilities (900 beds)
 Shared-Services Group
 PeopleSoft ERP
Avg. Cost Per Check ($5.14) $5.14
Virtual cards/ Nov 09’- March 10’ 3758
Transaction $/Nov 09’- March 10’ $21,145,177
Check Elimination Savings $19,316
*Rebate (1.40%) $296,032
Total 5 Month Return $315,348
* Example only - based upon billing and payment terms
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16. Case Study
Health First
68% Transactions less than $5,000.00
86% Spend is greater than $5,000.00
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17. Case Study: Kinder Morgan
• Largest energy
storage and pipeline
transportation
company
• NYSE: KMP and KMR
• 8,000 employees
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18. Case Study
Avg. Cost Per Check $5.14
Virtual Cards / 8 months 31,398
Check Elimination Savings $161,385
Transaction $ / 8 months $72,561,793
*Rebate (1.60%) $1,160,988
Average transaction size $2,282
Total 8 Month Return $1,322,373
*Example only – based upon billing and payment terms
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19. Keys to Success
• Vendor enrollment defined and continuously executed
• Employees promote program as preferred payment method
• Reduced check processing from 3 days to 1 day per week
• Program settlements process daily with simple file transfer
81%
Trx
< $5K
62% Spend
19 > $10K
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20. Summary
Delivering Value in Corporate Payments
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