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How to prepare aHow to prepare a
PowerPoint presentationPowerPoint presentation
 First, launch PowerPoint
 The “Project Gallery” window should
open.
 Make sure “Blank Document” is
highlighted in the “Groups” column at the
left and click OK
 If the “Project Gallery” window does not
open, go to the File menu and choose
New Presentation
Next steps...
 You will have a presentation with one
slide. You can change the layout of this
slide by going under the “Format” menu
and down to “Slide Layout”. Choose a
layout that you like and click on “Apply”
 Type the title of your presentation and
whatever else you want on your first
slide
Changing templates and format
 If you don’t like this template, you can change
it. Go to the Format menu and select “Slide
Design”.
 Make sure the design you choose has a DARK
BACKGROUND with LIGHT FONT. For
example, a dark blue background with bright
yellow font looks good.
 For coherence in group presentations, all
members should use the same design.
Adding new slides…
 To add more slides, go to the Insert
Menu and select new slide
 Type the information you’d like on your
second slide
 Continue adding slides as necessary
Adding graphics
 Important: only add graphics that will
enhance your presentation!!
 Go to the Insert menu, down to
“Picture” and select “picture from file”.
Find the image file you want, open it
and click “insert”.
Clip
 Choose a new slide
with a graph format
 In the area for the
chart, double click to
input the data for
your chart.
 When you do this a
new program called
“Graph” will open.
0
10
20
30
40
50
60
70
80
90
1st
Qtr
2nd
Qtr
3rd
Qtr
4th
Qtr
East
West
North
Adding graphics
 Enter the data for your
chart in the spreadsheet
that opens.
 Practice doing this by
double clicking on the
chart at the right. Make
some changes to the
chart.
 When you are finished
go the the “Graph” menu
and select “Quit and
Return to …”
0
10
20
30
40
50
60
70
80
90
1st
Qtr
2nd
Qtr
3rd
Qtr
4th
Qtr
East
West
North
Adding graphics
Animating text
 This is how you make each bulleted point of
your slide appear on the screen one at a time
when you click the mouse during the
presentation
 First, go to the Slide Show menu and down to
“Preset Animations”
 Next, where you see “Off”, scroll until you see
the animation style you want e.g. “fly in”
Viewing Animations
 You can see the effect of animations by
choosing “Animation Preview” under the Slide
Show menu
 Try a few different animations to see which one
you think is most effective
Important Note about Sounds
 PowerPoint sound effects are very distracting.
DO NOT USE THEM.
 To turn off the sound effects, go under the
Slide Show menu and choose Custom
Animation.
 In the “Animation order” window, choose the
effect and click on “Effect Option”
 In the “Sound” menu scroll up to “[No Sound]
Notes…
 When your slides are finished, you can add
notes under each slide
 These notes are the points you want to make
during your presentation while the audience
views the slide on the screen
 You can see the notes on the computer by
choosing “Notes Page” under the View menu
 Look at the notes for this slide now
 Print your slides with the notes and you won’t
have to look at the screen during your
presentation. Instead you can look at your
audience and just refer to your notes
occasionally.
That’s really all you
need to get started!
The best way to learn a program is
to use it, so experiment for
yourselves but remember: simple
is best!

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Ppt tutorial update

  • 1. How to prepare aHow to prepare a PowerPoint presentationPowerPoint presentation  First, launch PowerPoint  The “Project Gallery” window should open.  Make sure “Blank Document” is highlighted in the “Groups” column at the left and click OK  If the “Project Gallery” window does not open, go to the File menu and choose New Presentation
  • 2. Next steps...  You will have a presentation with one slide. You can change the layout of this slide by going under the “Format” menu and down to “Slide Layout”. Choose a layout that you like and click on “Apply”  Type the title of your presentation and whatever else you want on your first slide
  • 3. Changing templates and format  If you don’t like this template, you can change it. Go to the Format menu and select “Slide Design”.  Make sure the design you choose has a DARK BACKGROUND with LIGHT FONT. For example, a dark blue background with bright yellow font looks good.  For coherence in group presentations, all members should use the same design.
  • 4. Adding new slides…  To add more slides, go to the Insert Menu and select new slide  Type the information you’d like on your second slide  Continue adding slides as necessary
  • 5. Adding graphics  Important: only add graphics that will enhance your presentation!!  Go to the Insert menu, down to “Picture” and select “picture from file”. Find the image file you want, open it and click “insert”. Clip
  • 6.  Choose a new slide with a graph format  In the area for the chart, double click to input the data for your chart.  When you do this a new program called “Graph” will open. 0 10 20 30 40 50 60 70 80 90 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr East West North Adding graphics
  • 7.  Enter the data for your chart in the spreadsheet that opens.  Practice doing this by double clicking on the chart at the right. Make some changes to the chart.  When you are finished go the the “Graph” menu and select “Quit and Return to …” 0 10 20 30 40 50 60 70 80 90 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr East West North Adding graphics
  • 8. Animating text  This is how you make each bulleted point of your slide appear on the screen one at a time when you click the mouse during the presentation  First, go to the Slide Show menu and down to “Preset Animations”  Next, where you see “Off”, scroll until you see the animation style you want e.g. “fly in”
  • 9. Viewing Animations  You can see the effect of animations by choosing “Animation Preview” under the Slide Show menu  Try a few different animations to see which one you think is most effective
  • 10. Important Note about Sounds  PowerPoint sound effects are very distracting. DO NOT USE THEM.  To turn off the sound effects, go under the Slide Show menu and choose Custom Animation.  In the “Animation order” window, choose the effect and click on “Effect Option”  In the “Sound” menu scroll up to “[No Sound]
  • 11. Notes…  When your slides are finished, you can add notes under each slide  These notes are the points you want to make during your presentation while the audience views the slide on the screen  You can see the notes on the computer by choosing “Notes Page” under the View menu  Look at the notes for this slide now  Print your slides with the notes and you won’t have to look at the screen during your presentation. Instead you can look at your audience and just refer to your notes occasionally.
  • 12. That’s really all you need to get started! The best way to learn a program is to use it, so experiment for yourselves but remember: simple is best!

Notas del editor

  1. -when finished--add notes -points while each slide is on screen -see notes--View menu-->Notes Page -print slides -don’t have to look at screen -LOOK AT AUDIENCE!