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PROJECT ON DATA TAB IN
MS - EXCEL
Submitted By -
Bibhooti Narayan
Roll No. 88(Evening Batch)
Reg. no. NRO 0279183
Submitted to -
SUDHAKARKUMAR
OBJECTIVES
• Sort data
• Filter data
• Data Tools
• Outline (Group)
2
Sorting Data
• You can rearrange or sort the records in a
table or range based on the data in one or
more fields
• The fields you use to order the data are called
Sort Fields
• You can sort data in ascending or descending
order
3
Sorting Data
4
Sorting Multiple Columns using the
Sort Dialog Box
• Click any cell in a table or range
• In the Sort & Filter group on the Data tab, click the
Sort button to open the Sort dialog box
• If the Sort by row exists, modify the primary sort by
selections; otherwise, click the Add Level button to
insert the Sort by row
• Click the Sort by arrow, select the column heading
that you want to specify as the primary sort field,
click the Sort On arrow to select the type of data,
then click the Order arrow to select the sort order
5
Sorting Multiple Columns
using the Sort Dialog Box
• To sort by a second column, click the Add Level button to add
the first Then by row. Click the Sort by arrow, select the
column heading that you want to specify as the secondary
sort field, click the Sort On arrow to select the type of data,
then click the Order arrow to select the sort order
• To sort by additional columns, click the Add Level button and
select appropriate Then by, Sort On, and Order values
• Click the OK button
New Perspectives on Microsoft Office
Excel 2007
6
Sorting Using a Custom List
• A Custom List indicates the sequence in which you
want data ordered
• In the Sort & Filter Group on the Data tab, click the
Sort button
• Click on the Order arrow and then click Custom List
• In the List Entries box, type each entry for the
custom list, pressing the Enter key after each entry
• Click the Add button
• Click the OK button
7
Sorting Using a Custom List
8
Filtering Using One Column
9
Filtering Using One Column
10
Filtering Using Multiple Columns
• If you need to further restrict the records that
appear in a filtered table, you can filter by one
or more of the other columns
• Each additional filter is applied to the
currently filtered data and further reduces the
records that are displayed
11
Creating Criteria Filters to Specify
More Complex Criteria
• Criteria filters enable you to specify various
conditions in addition to those that are based
on an “equals” criterion
New Perspectives on Microsoft Office
Excel 2007
12
Creating Criteria Filters to Specify
More Complex Criteria
13
DATA TOOLS- Data validation
• Data validation is used to define restrictions
on what data can or should be entered in a
cell.
• We can configure data validation to prevent
users from entering data that is not valid.
14
Data Validation
Example 1: numerical treatment levels
– There are 4 different treatment levels
– We want to avoid entering a treatment level
that is out of the range
Example 1
• Step 1: select the range where data have
to be entered
• Step 2: Choose Data => Validation
Example 1
• Step 3: allow only whole numbers
Example 1
• Step 4: allow only whole numbers
between 1 and 4
Example 1
• Step 5: customize the input message
Example 1
• Step 5: resulting input message when cell
is selected
Example 1
• Step 6: customizing error message
Research Methods Group
Example 1
• Step 6: resulting error message when
entering a value out of range
Example 1
• WARNING 1 !!!!!!!
• You can still enter an incorrect value
within the range 1 - 4
Example 1
• WARNING 2 !!!!!!!
• Data Validation does only work when
manually entering values. It doesn’t work
when copying values.
Example 1
• WARNING 2 !!!!!!!
Example 1
• WARNING 2 !!!!!!!
Result:
OUTLINE(GROUP)
27
THANK YOU

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Project data tabs

  • 1. PROJECT ON DATA TAB IN MS - EXCEL Submitted By - Bibhooti Narayan Roll No. 88(Evening Batch) Reg. no. NRO 0279183 Submitted to - SUDHAKARKUMAR
  • 2. OBJECTIVES • Sort data • Filter data • Data Tools • Outline (Group) 2
  • 3. Sorting Data • You can rearrange or sort the records in a table or range based on the data in one or more fields • The fields you use to order the data are called Sort Fields • You can sort data in ascending or descending order 3
  • 5. Sorting Multiple Columns using the Sort Dialog Box • Click any cell in a table or range • In the Sort & Filter group on the Data tab, click the Sort button to open the Sort dialog box • If the Sort by row exists, modify the primary sort by selections; otherwise, click the Add Level button to insert the Sort by row • Click the Sort by arrow, select the column heading that you want to specify as the primary sort field, click the Sort On arrow to select the type of data, then click the Order arrow to select the sort order 5
  • 6. Sorting Multiple Columns using the Sort Dialog Box • To sort by a second column, click the Add Level button to add the first Then by row. Click the Sort by arrow, select the column heading that you want to specify as the secondary sort field, click the Sort On arrow to select the type of data, then click the Order arrow to select the sort order • To sort by additional columns, click the Add Level button and select appropriate Then by, Sort On, and Order values • Click the OK button New Perspectives on Microsoft Office Excel 2007 6
  • 7. Sorting Using a Custom List • A Custom List indicates the sequence in which you want data ordered • In the Sort & Filter Group on the Data tab, click the Sort button • Click on the Order arrow and then click Custom List • In the List Entries box, type each entry for the custom list, pressing the Enter key after each entry • Click the Add button • Click the OK button 7
  • 8. Sorting Using a Custom List 8
  • 10. Filtering Using One Column 10
  • 11. Filtering Using Multiple Columns • If you need to further restrict the records that appear in a filtered table, you can filter by one or more of the other columns • Each additional filter is applied to the currently filtered data and further reduces the records that are displayed 11
  • 12. Creating Criteria Filters to Specify More Complex Criteria • Criteria filters enable you to specify various conditions in addition to those that are based on an “equals” criterion New Perspectives on Microsoft Office Excel 2007 12
  • 13. Creating Criteria Filters to Specify More Complex Criteria 13
  • 14. DATA TOOLS- Data validation • Data validation is used to define restrictions on what data can or should be entered in a cell. • We can configure data validation to prevent users from entering data that is not valid. 14
  • 15. Data Validation Example 1: numerical treatment levels – There are 4 different treatment levels – We want to avoid entering a treatment level that is out of the range
  • 16. Example 1 • Step 1: select the range where data have to be entered • Step 2: Choose Data => Validation
  • 17. Example 1 • Step 3: allow only whole numbers
  • 18. Example 1 • Step 4: allow only whole numbers between 1 and 4
  • 19. Example 1 • Step 5: customize the input message
  • 20. Example 1 • Step 5: resulting input message when cell is selected
  • 21. Example 1 • Step 6: customizing error message Research Methods Group
  • 22. Example 1 • Step 6: resulting error message when entering a value out of range
  • 23. Example 1 • WARNING 1 !!!!!!! • You can still enter an incorrect value within the range 1 - 4
  • 24. Example 1 • WARNING 2 !!!!!!! • Data Validation does only work when manually entering values. It doesn’t work when copying values.
  • 26. Example 1 • WARNING 2 !!!!!!! Result: