1.
Introduction to PM
IT Project
Management

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• Be punctual
• Come for lectures regularly
• No private discussions
• No mobile phones
• Ask questions when you have doubts
• Answer questions, don’t look down
• Listen carefully, the slides might not have everything I say but your
question paper will.
• “Be a good listener. Your ears will never get you into trouble.”-
Frank Tyger
Before we begin…

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• Introduction to Project Management
• Integration Management
• Scope Management
• Management
• HR Management
• Risk Management
• Quality Management
– Contd. Next page
Subject Outline

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• Communication Management
• Cost Management
• Procurement Management
• Stakeholder Management
Subject Outline contd..

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• What is a project? Consider the following list.
– Final Year Project
– Going out for dinner
– Fresher’s welcome
– Setup new building for E-Fac
– Win Inter-university championship in Badminton 2014
– Attend lectures
Understanding the concept of project

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Let us distinguish Projects vs
Operations
• Construct a factory
• Introduce a new product
• Start a new hospital
• Produce products
• Manufacturing
• Treat patients

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• Projects and operations have similarities still they are different
• Both Projects and Operations are:
– Performed by people
– Constrained by limited resources
– Planned, executed and controlled
• But operations - on-going and repetitive
• Projects – temporary and unique
Projects vs. Operations

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• Set of activities/ tasks
• Aimed at achieving certain objective(s)
• Unique
• Temporary
• Produces a product, service or a result
What are projects?

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• Personal
– Deliver vote of thanks at Colours Awards 2014
• Community level
– Organize CodeFest 2014
• Organizational
– Convocation 2014
• National
– Kandy Colombo highway
• Global
– Global warming and climate change
Project can be at different level

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• Project: A Project can be defined as, a temporary endeavor
undertaken to create a unique product, service or a result.
• (A Guide to Project Management Body of Knowledge 2013,
PMI)
• A project is a one-time, multitask job that has clearly defined starting
and ending dates, a specific scope of work to be performed, a budget,
and a specified level of performance to be achieved.
• (James P. Lewis , The Project Manager's Desk Reference )
Definition: Project

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• Temporary means that every project has a definite beginning and a
definite end.
• Temporary does not mean “Short term”. It only means that there is a
definite end date.
What is “Temporary”?

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• The projects objectives have been achieved
• It becomes clear that the project objectives will not or cannot be met
• The need for the project no longer exists and the project is terminated
A Project will end..

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• The past was not encouraging
• Many failures
• Decided to follow formal methods
Why manage?

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• What we need to achieve – Goal
– Initiating Processes
• How to achieve – Plan
– Planning Processes
• Follow the plan – Execute
– Executing Processes
• Look after what is done – Monitor & control
– Monitoring and Controlling Processes
• Complete – Close the project
– Closing Processes
What is done in managing?

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• Project management: Project Management is the application of
knowledge, skills, tools and techniques to project activities, to meet
project requirements.
Definition

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• Identifying requirements;
• Addressing the various needs, concerns, and expectations of the
stakeholders
• Setting up, maintaining, and carrying out communications among
stakeholders
• Managing stakeholders towards meeting project requirements and
creating project deliverables;
• Balancing the competing project constraints
– Scope, Quality, Schedule, Budget, Resources, Risks
Managing a project typically includes

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• PMI has defined a set of processes to be used in projects.
• There are 47 processes in all, grouped to 5 process groups namely
– Initiating
– Planning
– Executing
– Monitoring and Controlling
– Closing
PM Processes

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PM Process Groups

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PM Process Groups are linked together

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• A collection of related projects is called a program
• A project may be divided into sub projects
Projects and Programs

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• Not all project are selected
• The group of selected projects is known as the project portfolio and
this process is known as project portfolio management.
Project Portfolio

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• Came up with Project Management Body of Knowledge (PMBOK)
– Latest is PMBoK 5th Edition, 2013
• A guide for project managers
Project Management Institute

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• Projects are typically authorized as a result of one or more of the following
strategic considerations
• A market demand
• An organizational need
• A customer request
• A technological advance
• A legal requirement
Or when you are asked to do it (Final Year Project)
End of Presentation
Why do we start projects?