Project management software - Microsoft Project

1. P R O J E C T P L A N N I N G & M A N A G E M E N T
MICROSOFT PROJECT

2. TOPICS TO BE COVERED
 Introduction to Project
Management
 Characteristics of a project
 Management
 Companies use PM
 Project Management Plan
 Process of Project Management
 Knowledge Areas

3. MSP
• Planning
• Scheduling
• Controlling Resources
• Estimation of Costs
• Updating a project
• Handling Multiple projects

4. PROJECT MANAGEMENT
Project
A job that has a beginning and an end (time).
A specified outcome (Scope)
At a stated level of performance (Quality)
At a budget (Cost)

5. Project Characteristics
Temporary : Has a start and end
time
Unique : Product / Service is
different in some distinguishing way

6. PROJECT MANAGEMENT
Management
It is the technique of understanding the problems , needs
and controlling the use of resources
“Completion of project on time within
budget without compromising quality”

7. WHY DO COMPANIES USE PM
To handle projects effectively in an organization
To define the project and agree with the customers
To plan and asses resource needs for the project
To estimate project Cost and make proposals
To plan & schedule activities in a project
To asses risk and failure points
To lead a project team effectively and communicate well.

8. PROJECT MANAGEMENT PLAN

9. PM PLAN
• Why – X is done ( from the business case)
• What – What needs to be done to make sure that X
happens as expected.
• When – Deals with scheduling
• How – Project manager perspective from start to end.
• Who – accountable , responsible , will benefit from and
will be affected by
• How Much – Cost / Budget

10. PROCESS OF PROJECT MANAGEMENT

11. KNOWLEDGE AREAS

12. INTEGRATION MANAGEMENT
• Develop Project Charter
• Develop Project Management Plan
• Direct and Manage Project Execution
• Monitor and Control

13. SCOPE MANAGEMENT
• Collect requirements
• Define Scope
• Create Work Breakdown Structure (WBS)
• Verify Scope

14. TIME MANAGEMENT
Timely completion of the project :
1. Plan schedule management
2.Define Activities
3. Sequence Activities
4. Estimate Activity Resource
5. Estimate Activity Duration
6. Develop Schedule
7. Control Schedule

15. COST MANAGEMNET
The process involved in estimating , budgeting and
controlling the cost so that the project can be completed
within the budget.
Estimate Cost
Convert it into budget
Load the cost into schedule
Perform Earned Value Analysis(EV)
Perform Estimate At Complete ( EAC)
Administer Change
Control Cost

16. QUALITY MANAGEMENT
•Plan Quality
•Perform Quality Assurance
•Perform Quality Control

17. HUMAN RESOURCE MANAGEMENT
• Includes the business process that organize, manage
and lead the project team and to make most effective
use of people involved in the project.

18. COMMUNICATION MANAGEMENT
Includes process required to ensure timely and
appropriate generation , collection , distribution ,storage
etc..
Identify Stakeholders
Plan Communication
Distribute Information
Manage Stakeholder Expectation
Report Performance

19. RISK MANAGEMENT

20. PROCUREMENT MANAGEMENT
Is needed to acquire material, goods and services
Includes :
 Plan Procurements
Conduct Procurements
Administer Contracts
Close Procurement