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Insights on improving visuals for effective presentation design

Publicado en: Empresariales, Educación
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  1. 1. Presentation Skills V - Visuals
  2. 2. Agenda <ul><li>Principles of good visual aids </li></ul><ul><li>Video presentation - moving office </li></ul><ul><li>Dialogues - Visual aids / talking about slides </li></ul><ul><li>Practice section - Implementing change: slides to demonstrate results </li></ul><ul><li>Recap - Next Steps </li></ul>
  3. 3. Three Learning Categories <ul><li>Visual 40% </li></ul><ul><li>Auditory 20-30% </li></ul><ul><li>Kinesthetic 10-20% </li></ul>Therefore, presentations should include something for all types of learners!
  4. 4. Visual <ul><li>This group retains information that is highly visual </li></ul><ul><li>Photos </li></ul><ul><li>Graphics </li></ul><ul><li>Simple but colourful charts </li></ul>Visual images, when used correctly and at appropriate times, can make a far stronger impact on some people than words alone.
  5. 5. Where can I find Free images? <ul><li>Flickr Creative Commons </li></ul><ul><li>Image After </li></ul><ul><li>Photoshop Tutorial Blog </li></ul>
  6. 6. Auditory <ul><li>These are the individuals who benefit the most from powerful words and stories. </li></ul><ul><li>Personal stories </li></ul><ul><li>Analogies and metaphors </li></ul><ul><li>Tangible examples, facts, and figures </li></ul><ul><li>Pitch, speed and volume </li></ul>An engaging delivery will help your auditory listeners retain the information.
  7. 7. Kinesthetic Learners <ul><li>This group of people learn by doing, moving, and touching. They are &quot;hands-on.&quot; </li></ul><ul><li>Write down ideas </li></ul><ul><li>Note-taking </li></ul><ul><li>Ask questions </li></ul><ul><li>Feedback </li></ul><ul><li>Demonstrations </li></ul>
  8. 8. Visual Aids Number <ul><li>Don’t repeat what you can say with words </li></ul><ul><li>Avoid too much information </li></ul><ul><li>Use keywords </li></ul><ul><li>Think about what type of visual is good for you </li></ul><ul><li>Use colour - but not too much </li></ul>Design Relevance Use <ul><li>Don’t use too many! </li></ul><ul><li>They should not distract your audience’s attention away from what you have to say </li></ul><ul><li>Face the audience as much as possible </li></ul><ul><li>Use a pointer and/or masking techniques where appropriate </li></ul><ul><li>Don’t read from your slides </li></ul><ul><li>Make sure the audience understands the visual </li></ul><ul><li>Your visuals should help you communicate your message </li></ul>
  9. 9. Example <ul><li>Redesign a visual: </li></ul><ul><li>&quot;72% of the part-time workers in Japan are women.&quot; </li></ul>
  10. 10. Before: Source: Ministry of Labour
  11. 11. After: Source: Ministry of Labour
  12. 12. After: Source: Ministry of Labour
  13. 13. After: Source: Ministry of Labour
  14. 14. After: Source: Ministry of Labour
  15. 15. After: Source: Ministry of Labour
  16. 16. Summary Include something for all types of learners. During a presentation, your audience should hear stories, watch video, and engage in discussion based on your questions.
  17. 17. <ul><li>Video - Moving office </li></ul><ul><li>Dialogue 1 - Some useful phrases </li></ul><ul><li>Dialogue 2 - Talking about slides </li></ul>Video and Dialogues
  18. 18. Presentation Practice
  19. 19. Managing Change Fig 1 - The Five Box Model for Sustainable Results
  20. 20. Implementation <ul><li>clear goals </li></ul><ul><li>clear metrics for measuring success </li></ul><ul><li>ongoing monitoring </li></ul><ul><li>knowledge management and sharing </li></ul>Systems are the ‘glue’ that hold change programs together. They define the framework in which the business functions. Key elements are: <ul><li>communication </li></ul><ul><li>leadership involvement </li></ul><ul><li>a continuous quality mindset </li></ul><ul><li>standardisation </li></ul>
  21. 21. Score your organisation: Surprised by a low score? A major automotive supplier carrying out this exercise was horrified to find that its systems scored 2, processes scored 3, tools and techniques scored 4, yielding an overall score of 24. The point is, the scores have to be multiplied together rather than added, because the three elements are interdependent; any one is severely limited without the other two.
  22. 22. Project Approach Three-Phase Approach to Managing Change Projects
  23. 23. Three Views of Processes Across the board - from innovation to billing and dealing with customer complaints - processes need to be customer oriented, fast and smooth.
  24. 24. Managing Change Fig 1 - The Five Box Model for Sustainable Results What Key Performance Indicators (KPI’s) should we use to measure the benefits (outputs) of training?
  25. 25. Measurement <ul><li>Training Questionnaire </li></ul><ul><li>Objectives </li></ul><ul><li>Involvement </li></ul><ul><li>Implementation skills </li></ul>Results? <ul><li>Success </li></ul>Feedback