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Presentation Overview
1 About the Mace Group
2 London 2012, an overview
- Site Preparation
- Olympic Park Venues
- Infrastructure
- Strategic Themes
3 The Event
4 Legacy Transformation Programme
5 Summary
6 Questions
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About the Mace Group
• Founded in 1990 to find better ways of working
• Global business: across 51 countries
• Multi-disciplinary programme, project management and construction firm
• 13 businesses, working in 17 sectors
• 21 services span the entire property lifecycle
• Unique integrated service offer
• 152 awards
• 2,800 people
• £710m turnover in 2009
• Projected turnover in excess of £850m in 2010
Global Sports Projects…….
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London's Olympic Games Bid Philosophy
To stage an inspirational Olympic and Paralympic Games for the athletes, the
Olympic Family and the viewing public
To deliver the Olympic Park and all venues on time, to specification, and
providing for a sustainable legacy
To maximise the economic, social, health and environmental benefits of the
Games for the UK, particularly through regeneration and sustainable
development in East London
To achieve a sustained improvement in UK sport before, during and after the
Games, in both elite performance - particularly in Olympic and Paralympic sports
- and grassroots participation
16. Overall Olympic Timeframe (+2)
Olympic Games
Deconstruction
Legacy ConversionStrategy
Functional Planning
Model Venue Exercise
Venue Operations Planning
Overlay
City submits an Expression of Interest to the IOC
The Bid Stage
Host City / Contract with the IOC
Strategy
Land Acquisition
Design and Tendering
Construction
Test Events
IOC grants “Candidate City”
1 2 3 4 5 6 7 8 9 10 11
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Timeline of the Olympic Park
Site preparation
Build infrastructure
Build venues
Test events
Olympic/Paralympic Games
Deconstruction / Transformation
2007
2008/11
2012
2008/11
2011/12
2012/13
Legacy2013 - 2025
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Delivery Partner
CLM contracted as Delivery Partner to provide programme and project management
services:
Design
Procure
Risk
Project Controls
Change
Cost
Schedule
Reporting
Assurance
Sustainability
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Baseline was established
Agrees the scope and status
Identifies budgets and phasing
Apportions responsibilities
Clarifies current risks and opportunities
Shows current outline schedule
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Delivery Gateway Schedule
Use gateway
process to ensure
projects progress
is controlled
Allocate spend to
each gateway
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Biodiversity
Long term programme of removing invasive species
Major programme of species relocation
4,000 newts and 100 common toads relocated
Created new refuges at Waterworks Nature Reserve
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UK’s Largest Archaeological Dig
140 trenches dug across the 2.5 k squared
Olympic Park
Key finds:
- 4 prehistoric skeletons
- An iron age settlement
- Roman coins
- Roman river walls
- Medieval and Neolithic Pottery
Archaeology
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Olympic Park, venues and facilities, both for the Games and for the legacy provision which
are inclusive for women and men of all cultures, faiths and ages
and accessible to disabled people;
Work with partners who provide an accessible transport network.
Engage with diverse communities engagement in this process; and
Share our expertise, best practice to inspire
others
Strategic Theme 1: Inclusive Design
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Promote sustainable employment
opportunities
Workforce of at least 10–15% from the
five Host Boroughs
At least 7% of the workforce are people who
were previously unemployed before working on
London 2012
2,000 people into trainee placements
2,500 apprenticeships and work placements
Increasing opportunities for women and
disabled people
One stop shop to a job – 0845 155 2012
Strategic Theme 2: Employment opportunities
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Strategic Theme 3: Business Opportunities
Diversify the Supply Chain
Support our Tier 1 Contractors in
creating supplier diversity
Proactively encourage our own supply
chain to use local business e.g. use local
providers for events or catering
Encourage local spend
74. – Health & Safety Workshops
– Archaeology Sessions
– Construction Crew Programme
– Supporting Local Community Groups
– Fundraising & volunteering
– Open days
– School visits
– Athlete Sponsorship Programmes
Strategic Theme 4: Community Engagement
84. Overall Olympic Timeframe (+2)
Olympic Games
Deconstruction
Legacy ConversionStrategy
Functional Planning
Model Venue Exercise
Venue Operations Planning
Overlay
City submits an Expression of Interest to the IOC
The Bid Stage
Host City / Contract with the IOC
Strategy
Land Acquisition
Design and Tendering
Construction
Test Events
IOC grants “Candidate City”
1 2 3 4 5 6 7 8 9 10 11
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Event Management
Strategy
Functional Planning
Model Venue Exercise
Venue Operations Planning
• EVENT MANAGEMENT
• Ticketing
• Athlete Accreditation
• Sponsorship
• Security
• Running the Games
• Transport
• Broadcasting
• Press
• Different skills set
• Organising Committee
• Work in Departments
• Develop outline plans
• Test those outline plans on
one venue (MVE)
• Work out how to run one venue
• Develop detailed operations
plans for every venue
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Event Management
City submits an Expression of Interest to the IOC
The Bid Stage
Host City / Contract with the IOC
Strategy
Land Acquisition
Design and Tendering
Construction
Olympic Games
IOC grants “Candidate City”
1 2 3 4 5 6 7 8 9 10 11
Construction
Strategy
Functional Planning
Model Venue Exercise
Venue Operations PlanningEvent Management
Change Management
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Games Preparation
City submits an Expression of Interest to the IOC
The Bid Stage
Host City / Contract with the IOC
Strategy
Land Acquisition
Design and Tendering
Construction
Olympic Games
Strategy
Functional Planning
Model Venue Exercise
Venue Operations Planning
Test Events
Overlay
IOC grants “Candidate City”
1 2 3 4 5 6 7 8 9 10 11
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Games Preparation
Test Events
Overlay
• Sports events to test the planning
• Local sports event
• National sports event
• International sports event
Project Management features
Rapid decision making
Risk analysis
Team building
Leadership
Motivation
Empowerment
• Temporary buildings
• Cameras
• Catering
• Retails units
• Equipment
• Sports equipment
• Opening ceremony equipment
• VERY FAST
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The Olympic and Paralympic Games
City submits an Expression of Interest to the IOC
The Bid Stage
Host City / Contract with the IOC
Strategy
Land Acquisition
Design and Tendering
Construction
Test Events
Olympic Games
Strategy
Functional Planning
Model Venue Exercise
Venue Operations Planning
Overlay
IOC grants “Candidate City”
1 2 3 4 5 6 7 8 9 10 11
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The Olympic and Paralympic Games
Olympic Games
Project Management features
Rapid decision making
Organisation skills
Leadership
Motivation
Empowerment
Public Relations
Running the Games
•The biggest peace time Project
Management Exercise in the WORLD
The world is watching you!!
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After the Games
City submits an Expression of Interest to the IOC
The Bid Stage
Host City / Contract with the IOC
Strategy
Land Acquisition
Design and Tendering
Construction
Test Events
Olympic Games
Deconstruction
Legacy ConversionStrategy
Functional Planning
Model Venue Exercise
Venue Operations Planning
Overlay
IOC grants “Candidate City”
1 2 3 4 5 6 7 8 9 10 11
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UK Project Delivery Overview
Highly regulated (town planning, building regulations)
Strict health and safety regime
Strict Environmental & Sustainability Standards
Compact and difficult city centre sites
Need to construct with local environment constraints
World class designers
Stunning projects
Overall, a great UK track record, time after time
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“We have been greatly
impressed by the good
progress that London 2012
has made since our visit
last year. Seeing the
transformation that has
taken place in the Lower
Lea Valley is nothing short
of astounding,”
IOC Chairman Denis Oswald
Achievements:
Delivering to schedule – currently 3
months ahead
IOC scores the performance as 99.8%
Significant savings made to maintain the
current budget (circa $1.4bn+)
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Creating a World-Class Delivery Platform
Very clear about roles & responsibilities from day 1
Venues, transport, utilities, infrastructure, security, event organisation
Be clear about the sports needs – venues, facilities, sizes, capacities, layout
Needs will change over time – clear change management
Manage the stakeholders from day 1. Who is influential? Who can have influence?
Be realistic about what newly-formed bodies can achieve
Be very clear about milestones and deadlines
Understand what bodies like the IF’s, NOC’s and of course the IOC want / need
Put proven world-class systems in place quickly. Don’t reinvent the wheel !!!
Structuring how the projects are divided and their procurement is paramount
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Develop the overall time schedule as soon as possible
World-class processes and systems to be put in place
Project to project interfaces are managed very well
Development of logistics, proposals & implementation
Keep the city / region operating as near to normal
Giving clarity to the construction teams and the opportunity to perform
Clear projects definition and briefing
Shaping and moulding of the various delivery teams
Overall co-ordination and control
Get risk identification & management systems in place early
Set up effective & appropriate reporting systems
Creating a World-Class Delivery Platform
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Olympic Games are huge
Very complicated
9 years to prepare goes very quickly
Complex
Difficult
Very rewarding
Pride
Olympic Games is Project Management at it’s
best