Closing the gap: connection points
between DMPs and repositories
Sarah Jones, Sam Rust & Magdalena Drafiova
10 June 2019, Open Repositories conference, Hamburg
dmponline@dcc.ac.uk

Workshop aims and scope
• Share current activity on machine-actionable DMPs
• Discuss latest/forthcoming features in DMPonline
• Understand repository needs
• Map out how DMPs and repositories can connect
• Use workshop outcomes to inform DMProadmap

Agenda
Time Session Name
9:00 Aims and introductions Sarah, Sam & Magdalena
9:45 DMPs – moves to machine-actionability Sarah
10:15 Demo of DMPonline features Sam & Magdalena
10:30 Coffee
11:00 Discussion: mapping connections between
DMPs and repositories
All
12:10 Wrap-up discussion and next steps Sarah, Sam & Magdalena
https://tiny.cc/DMP-workshop

Let’s learn about you…

What does a DMP contain?
Info on project
Info on data
Data management
Plans for sharing
Grant number
Project name, description
PI details
…..
Types of data to be created
Description of data / metadata
Data volume
Data format
…..
Where data will be stored and backed-up
Project partners needing access
Ethical issues
…..
Which repository will data be deposited in
Who will have access / permission to reuse
Plans for data licensing
Length of preservation
…..
http://www.dcc.ac.uk/resources/data-management-plans/checklist

Why make DMPs machine-actionable ?
Promote information flow
across systems to support:
• Data discovery
• Capacity planning
• Aggregation/integration
• Policy compliance
• ….
From Flickr by highwaysengland, CC BY 2.0

Planning &
administration
Create, analyse,
manage data
Publishing & reuse
Identifiers:
What should connect? Priorities…

IDCC workshop
• Defining a ‘perfect DMP world’
• Map use cases and priorities
• Resulted in white paper on
recommendations
http://www.dcc.ac.uk/events/workshops
/postcard-future-tools-and-services-
perfect-dmp-world

maDMP priority areas
• Common standards and protocols
• Leveraging persistent identifiers (PIDs)
• Capacity planning (institutional & data centre)
• Share/publish/deposit DMPs
• Evaluation and monitoring
• Disciplinary tailoring and recommendations
https://riojournal.com/article/13086

Who is working on this?
Research Data Alliance (RDA) is a global organisation
supporting collaboration to promote data management and
open sharing
Active DMPs
Interest Group
Exposing DMPs Working Group
- develop use cases of what can be shared,
when and with whom
- provide a reference model and alternative
strategies for exposing DMPs
https://www.rd-alliance.org/groups/exposing-
data-management-plans-wg
DMP Common Standards
Working Group
- develop a common data model with a core
set of elements
- provide reference implementations of the
data model
https://www.rd-alliance.org/groups/dmp-
common-standards-wg

CC BY-SA 4.0
DMP Common Standards - Outputs
• Common data model for machine-actionable DMPs
• to model information from standard DMPs
• NOT a template
• NOT a questionnaire
• modular design
• core set of elements
• domain specific extensions
• Reference implementations
• ready to use models
• JSON, XML, RDF, etc.
• Guidelines for adoption of the common data model
• requirements for supporting systems
• pilot studies
www.rd-alliance.org - @resdatall

CC BY-SA 4.0
Example
• Current DMPs – model questionnaires
<administrative_data>
<question>Who will be the Principle Investigator?</question>
<answer>The PI will be John Smith from our university.</answer>
</administrative_data>
• Machine-actionable DMPs – model information
"dc:creator":[ {
"foaf:name":"John Smith",
"@id":"orcid.org/0000-1111-2222-3333",
"foaf:mbox":"mailto:jsmith@tuwien.ac.at",
"madmp:institution":" AT-Vienna-University-of-Technology"
} ],
www.rd-alliance.org - @resdatall
Principles
• Reuse existing standards,
e.g. Dublin Core, PREMIS
• Use PIDs whenever
possible, e.g. ORCID
• Use controlled
vocabularies
• Develop own concepts
and vocabularies only
when needed

CC BY-SA 4.0
Model in consultation: DCC plans to test
www.rd-alliance.org - @resdatall
https://www.lucidchart.com/invitations/accept/ee26bc71-01a6-442a-b946-
5b9c910fb926

Some recent activities in DMPonline
Activities to gather more structured information for reuse
• Connecting to the RDA Metadata Standards Directory to
allow standards to be selected
• Connecting to the OpenAIRE API to pull in grant details for
H2020 projects
• Supporting export to Zenodo and RIOjournal (in
development/test)

MSD added as an answer type
Tool pulls in information from the API to let users
browse and select metadata standards

Select standards and add comments

Utilising EC grant IDs in plans
• Harvest grant IDs from OpenAIRE API
• Provide look up when entering project details
• Enables join up of DMP with other outputs
https://www.youtube.com/
watch?v=qYQf9viGTHE

Easing DMP publishing workflows
• Integration with Zenodo
• DMPonline provides an export to Zenodo option
• User signs-in to Zenodo
• DMP uploads in PDF version and pre-populates metadata
• Integration with RIOjournal
• User registers for ARPHA writing tool and obtains API key
• DMPonline stores this API key and provides a button to allow
export of DMP to ARPHA writing tool
• DMP import complies with pre-defined DMP article template in
RIO

Full text API
Request from user group to expand API to allow full-
text to be harvested
Potentially to increase functionality – link into piloting
of RDA Common standard for DMPs
Benefits and guidelines on using the API -
http://www.dcc.ac.uk/blog/sam-rust-explains-
benefits-api-dmponline

Questions

Exercise
1. What information held in a DMP could be useful to a repository?
• List all possible examples
• Be precise about the details needed
2. How could the information be used?
• Define use cases e.g. capacity planning, deposit workflow,
recommendations…
3. Map out the workflow of information exchange
• what is needed?
• when – once, at intervals?
• how to transfer info?
• what format is it needed in?
Take 15-20 mins per section. Agree on details to report back.

What next?
1. User groups
- March 2019 in Amsterdam
- April 2019 in Manchester
- Read more here too: http://www.dcc.ac.uk/blog/dmponline-user-group-where-next
- Prioritising requests from the users (full text API, notification one per review, case search sensitivity…)
2. Development plans - https://github.com/DMPRoadmap/roadmap/projects/5
- Conditional questions (#1722)
- Adding school/department field
- Statistics for the administrators
3. Newsletter

What next?
3. Newsletter
Subscribe: https://dcc.us1.list-manage.com/subscribe?u=dfcae3470db3a4ac2196a3671&id=c4710c28b8
Most recent issue: https://mailchi.mp/8c11dbd6093a/dmponline-newsletter-may-2019
- Latest updates (summary from virtual drop in sessions, news …)
- Software updates (latest releases…)
- How to videos (e.g. https://www.youtube.com/watch?v=qYQf9viGTHE)
- Knowledge exchange
- Days to remember (monthly virtual drop in sessions, user groups,
conferences…)

Connect & stay in touch
Helpdesk
Twitter
Blog
User group
Github
Slack
DMPonline@dcc.ac.uk
@DMPonline and #ActiveDMPs
http://www.dcc.ac.uk/news/DMPonline
http://tiny.cc/DMPonline-user-group
https://github.com/DMPRoadmap
http://tiny.cc/DMPRoadmap-slack

INTERNATIONAL
DIGITAL
CURATION
CONFERENCE
Collective
Curation: the many
hands that make
data work
#idcc20
www.dcc.ac.uk/events/idcc20
Organised by
www.dcc.ac.uk www.dri.ie
2020
17 – 20 February 2020
Dublin, Ireland