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Sap ps training material

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Sap ps training material

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Sap ps training material

  1. 1. SAP PS Training
  2. 2.  Introduction & Advantages Of PS Module  Project Creation  Creation Of Service PR & Material PR Via PS  Cost Planning  Budgeting  Release Budget  Display Release Budget  Make PO with reference to PR
  3. 3. Introduction to PS Module  Project can be broken in to sub parts viz WBS (Work Breakdown Structure), Network & Activity.  WBS is known as Cost Collector.  A WBS can have several Network.  A Network can have several Activity This shows the flow and sequence of the project for WBS , Network & Activity.
  4. 4. Advantages Of PS Module  Complete Project Structure can be viewed and monitored in terms of Sub Parts ie as WBS/Network/Activity, Project Progress can be monitored, Project Scheduling can be done and monitored , Project Profitability can be viewed.  Materials that needs to be processed for the project can be attached to the project as Components under Activity.  PR can be created from the PS Module immediately after attaching materials to the project.  Project specific PR & PO can be viewed in a project specific list for PR & PO.  Project Stock can be monitored and handled properly in terms of Inventory.  Project Budget can be controlled.  Good reports are available to see the comparison between Actual & Budgeted, costs. And Lot More…………..
  5. 5. Project Creation ( CJ20N)
  6. 6. CJ20N PROJECT CREATION SCREEN 1 Enter Project Name Select Project Profile
  7. 7. CJ20N PROJECT CREATION SCREEN 2 These details get filled automatically
  8. 8. CJ20N PROJECT CREATION SCREEN 3 ( Create WBS ) Follow steps to create WBS
  9. 9. CJ20N PROJECT CREATION SCREEN 4 ( Create WBS ) Enter WBS Name Check all the operative indicators
  10. 10. CJ20N PROJECT CREATION SCREEN 5 ( Create WBS ) WBS Created
  11. 11. CJ20N PROJECT CREATION SCREEN 6 ( Create Network ) Follow steps to create Network
  12. 12. CJ20N PROJECT CREATION SCREEN 7 ( Create Network ) Enter Network Name
  13. 13. CJ20N PROJECT CREATION SCREEN 8 ( Create Network ) Select Scheduling Type
  14. 14. CJ20N PROJECT CREATION SCREEN 9 ( Create Network ) Scheduling Type Selected
  15. 15. CJ20N PROJECT CREATION SCREEN 10 ( Create Network ) Network Created
  16. 16. CJ20N PROJECT CREATION SCREEN 11 ( Create Network ) Select 3.Immediate always
  17. 17. CJ20N PROJECT CREATION SCREEN 11 ( Create Activity ) Follow steps to create Activity
  18. 18. CJ20N PROJECT CREATION SCREEN 12 ( Create Activity ) Enter Activity Name
  19. 19. CJ20N PROJECT CREATION SCREEN 13 ( Create Activity ) Activity Created
  20. 20. CJ20N PROJECT CREATION SCREEN 11 ( Second Method To Create Activity ) First select the Network and then Click on Activity Overview to create Activity
  21. 21. CJ20N PROJECT CREATION SCREEN 12 ( Create Activity ) Enter Activity Name
  22. 22. CJ20N PROJECT CREATION SCREEN 13 ( Create Activity )
  23. 23. CJ20N PROJECT CREATION SCREEN 14 ( Create Activity ) Activity Name Entered
  24. 24. CJ20N PROJECT CREATION SCREEN 15 ( Add Component ) Activity Created
  25. 25. CJ20N PROJECT CREATION SCREEN 16 ( Add Component ) Select Activity, Click on Component Overview to get this following screen to add Materials to Activity.
  26. 26. CJ20N PROJECT CREATION SCREEN 17 ( Add Component ) Enter all details in following tabs , Material , Requirement Quantity , Procurement , Item Category , Res. / Pur. Req.
  27. 27. CJ20N PROJECT CREATION SCREEN 18 ( Add Component ) Materials Attached
  28. 28. CJ20N PROJECT CREATION SCREEN 19 Save the project
  29. 29. CJ20N PROJECT CREATION SCREEN 20 Network and Activity Number Generated System Status is CRTD ie Created
  30. 30. CJ20N PROJECT CREATION SCREEN 21 Follow this path to release the project
  31. 31. CJ20N PROJECT CREATION SCREEN 22 See the system status is REL ie Release
  32. 32. CJ20N PROJECT CREATION SCREEN 23 ( Purchase Requisition Number ) Select material and go to “Purch Data” Tab to check Purchase Requisition Number
  33. 33. Create Service PR Via Project
  34. 34. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Open the pre created project for which you need to create the service PR or even you can create a new project as explained above as per requirement.
  35. 35. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Select Network After that click on Activity.
  36. 36. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE In the next screen click on “Ext. Processing” Tab under activity.
  37. 37. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Enter Service description , Click on the check box and press enter
  38. 38. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Enter Service description , Click on the check box and press enter
  39. 39. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE After pressing enter you will get this following screen to enter details.
  40. 40. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Enter details for Material Group And Purchase Group. Press Enter.
  41. 41. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE After pressing enter you will get the following screen.
  42. 42. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Fill these details as per requirement and press enter. After that click on back green arrow to go to the next screen
  43. 43. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE In this screen click on the new created service activity. Click on “Extnl Tab” This is the Service PR Number that has been generated.
  44. 44. CJ20N CREATION OF SERVICE PR VIA PROJECT OR FROM PS MODULE Click on Save Button to save the project.
  45. 45. Cost Planning
  46. 46. CJ40 Cost Planning Run T-Code CJ40, Enter the controlling area
  47. 47. CJ40 Cost Planning Enter the controlling area (9000) , Press Enter
  48. 48. CJ40 Cost Planning Enter the Project Number
  49. 49. CJ40 Cost Planning Enter the Project Number , Press Enter
  50. 50. CJ40 Cost Planning Click here for WBS Element Overview
  51. 51. CJ40 Cost Planning This is Planned Total Value , this value we are getting from Network Cost ie from the materials we are attaching to the activity as components.
  52. 52. CJ40 Cost Planning Click here to save the data.
  53. 53. Budgeting
  54. 54. CJ30 Budgeting Enter Project Number, Press Enter
  55. 55. CJ30 Budgeting Click here for WBS Element Overview
  56. 56. CJ30 Budgeting Enter Budgeted Value
  57. 57. CJ30 Budgeting Enter Budgeted Value , Press Enter
  58. 58. CJ30 Budgeting Check values of Current Budget , Distributable Column. It should be equal to Budget Column Value.
  59. 59. CJ30 Budgeting Select the row by clicking here After selecting row go to edit and click on Total Up.
  60. 60. CJ30 Budgeting Click on this green tick or press enter
  61. 61. CJ30 Budgeting Click on this to save the entries
  62. 62. Budget Release
  63. 63. CJ32 Budget Release Enter Project Number, Press Enter
  64. 64. CJ32 Budget Release Click here for WBS Element Overview
  65. 65. CJ32 Budget Release Here you observe the Current Budget Value
  66. 66. CJ32 Budget Release Click here to select the row After selecting row , Go to edit and click on Copy View
  67. 67. CJ32 Budget Release This new Pop Up Window comes up, here select Current Budget option Before selecting an option see if value in current budget column is there, since you will be releasing amount from this current budget for usage in the project. After selecting Current Budget option click on this green tick or press enter.
  68. 68. CJ32 Budget Release After selecting Current Budget option you get a next Pop Up Window. Here you can release the percentage of Budget as per your requirement ie you can release the complete 100% of budget or X% of budget as per your need of the project. Click on this green tick or press enter.
  69. 69. CJ32 Budget Release Check this value in release column , it should be equal to your X% value of your Current Budget Column Value.
  70. 70. CJ32 Budget Release Click here to select the complete row After selecting row go to Edit Option and click on Total Up .
  71. 71. CJ32 Budget Release After that you will get this Pop Up window , click on this green tick or press enter.
  72. 72. CJ32 Budget Release Click here to save the entries and to complete the process.
  73. 73. Display Released Budget
  74. 74. CJ31 Display Released Budget Enter Project Number, Press Enter
  75. 75. CJ31 Display Released Budget Check the values of two columns Budget and Release. The values should be as per your calculations. Budget column should have value that you have entered as budgeted value and Release column should have that X% value that you have released in CJ32.
  76. 76. Create PO
  77. 77. ME21N Create PO Select The Document Type ( Z01 Domestic PO )
  78. 78. ME21N Create PO Fill in all the three required inputs ie Purchase Organization , Purchase Group , Company Code
  79. 79. ME21N Create PO Select Purchase Requisition Option Click here to get a drop down list
  80. 80. ME21N Create PO Enter PR Number After Entering PR Number click on this icon or press F8
  81. 81. ME21N Create PO You will get the PR and the list of elements in the PR
  82. 82. ME21N Create PO You will get the PR and the list of elements in the PR
  83. 83. ME21N Create PO Click on line item , select it and drop it in Shopping Kart as shown Shopping Kart
  84. 84. ME21N Create PO Enter Vendor Number
  85. 85. ME21N Create PO After pressing enter , In this screen enter Validity start date and validity end date.
  86. 86. ME21N Create PO Click on this PR Item , Drag and add it to the Shopping Cart. This is the Shopping Cart.
  87. 87. ME21N Create PO You will get all items list this
  88. 88. ME21N Create PO Click on this check icon to verify that all details have been filled properly then save the document and get PO number. Press this to save the document.
  89. 89. Proposed Project Structure
  90. 90. Proposed Project Structure Explanation  We can sub divide the complete project as below in PS :- WBS For Structure WBS For Coldform , Revenue WBS ( For capturing Invoice Value) New WBS Structure (Amendments In Quantity & BOQ List) New WBS Coldform (Amendments In Quantity & BOQ List)  Click to see the Project Structure Hierarchy
  91. 91. Annexure List Of T-Codes Used  CJ20N – Project Creation  CJ40 – Cost Planning  CJ30 – Budgeting  CJ32 – Release Budget  CJ31 – Display Release Budget
  92. 92. Additional List Of T-Codes  S_ALR_87013558 – Budget/Actual/Commitment/Assigned Cost  ME5J – List Of Project Related PR  ME2J – List Of Project Related PO  ME21N – Create PO  ME29N – Release PO  MIGO – Do GR  ML81N – Service Entry Against PO  MMBE – Stock Overview  MM60 – Material List
  93. 93. Lets Work Out Together And Make Efforts To Get PS Module Working And Active So That We Can Cross Many Of Our Hurdles And Challenges In Our Projects And Its Reports !!!!!
  94. 94. Somya De Mob :- 9990275852 E-Mail :- soumya.de@fedderslloyd.com

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