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Collaboration through international events for creating knowledge books

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Title: Collaboration through international events for Creating Knowledge books
As a knowledge entrepreneur, I have using international conferences to create high value knowledge books on the subject for both background material dissemination as well as post event resource material. I have been experimenting with using multiple media - print/CD and Online version of the books which make the information accessible to wider audience. These books are generally resource books or handbooks on multidisciplinary subjects or emerging areas of technology adoption. Through the latest book : BOOKPUB - A resource book on Book Publishing which was done on the eve of the World book fair 2014.

This presentation was made at an online international conference CO15 at WizIQ.

Publicado en: Educación
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Collaboration through international events for creating knowledge books

  1. 1. Collaboration through International Events forCollaboration through International Events for Creating Knowledge BooksCreating Knowledge Books Innovation in Creating Knowledge ResourcesInnovation in Creating Knowledge Resources byby Ms. Dolly Bhasin, MD, SPH Consultancy & Eservices Pvt. Ltd.Ms. Dolly Bhasin, MD, SPH Consultancy & Eservices Pvt. Ltd.
  2. 2. Background • This presentation is a attempt to showcase how book publishing would evolve over the time for new Knowledge creation and become JUST-IN-TIME | JUST-WHAT-YOU-NEED PUBLISHING • Capturing Information at source of its origin and value adding the same is the key to this paradigm • Expert insights are key to creation of futuristic knowledge; books offer a good way to capture such knowledge. • At International events, conferences and trade shows, we have many experts who do/can share their insights, but they never get documented, for effective dissemination to target audiences (except for research papers). • In this presentation, I share how I have been trying to capture knowledge of experts by collaborating with them to produce thematic knowledge books (Reference material, Handbooks, Resource Books, etc.).
  3. 3. Book Basics • Book, published work of literature or scholarship; as defined by UNESCO for statistical purposes is a “non-periodical printed publication of at least 49 pages excluding covers,” • A wide variety of form, content and provisions for making books have been identified. • Few common characteristics are – is designed to serve as an instrument of communication – use of writing or some other system of visual symbols (such as pictures, audio or musical notation) to convey meaning. – publication for tangible circulation • With the advent of new technologies new forms of books and the distribution channels have emerged
  4. 4. Book Basics • A BOOK may thus be redefined, therefore as per Britannica , “as a written (or printed) message of considerable length, meant for public circulation and recorded on materials that are light yet durable enough to afford comparatively easy portability” • Its primary purpose is to announce, expound, preserve and transmit knowledge and information between people, depending on the twin faculties of portability and permanence. • Books have attended the preservation and dissemination of knowledge in every literate society. • The above new definition attempts to factor all new book forms (audio, photo, epub, pdf, etc.) as well as new distribution approaches.
  5. 5. Knowledge Books • Books thus act an AGENT of announcing information of value to its intended target audience through its CONTENT. • However, to add more value to its relevance to the target audience the “CONTEXT” of the book needs to be emphasized to make it a true KNOWLEDGE BOOK. • The way to probably attempt this is to create these books through collaborative efforts of knowledge experts on the TOPIC (context). • One place to find such experts are the International conferences, events and trade fairs, where most stakeholders - the knowledge users, the knowledge creators and facilitators participate. • For e.g. International Book Fairs, where publishers, distributors, software vendors, actual readers and the authors engage with each other in a systematic and useful manner. • While many transaction occurs (book sales, distribution deals, etc.), there is great scope of creating new knowledge and creating KNOWLEDGE BOOKS at such events.
  6. 6. Challenges in Creating Knowledge Books • Knowledge books are generally on Topics of emerging areas of technology, processes or trends, hence have little prior material on the topic at a single source. • The experts working on the area work mostly in their own line of thought processes and might publish their work somewhere or practice the same but only address a small aspect of the trend. • However, there are many such areas which are effected by the emerging trends which have an implication on the context. • Effective brainstorming or sharing of these expert knowledge at a common platform seldom happens fast enough. • Even if it happens, effective creation of new knowledge in form of BOOK is seldom done, because of the syndrome – WHO BELLS THE CAT?
  7. 7. A Collaborative Approach to Create Knowledge Books Expert1 Expert2 Expert3 Expert4 ExpertN Common Knowledge Repository and Collaboration Framework The Knowledge Book Table of Contents Editorial Chapters Publishing Subject Matter Expert KB EDITOR (KBE) The Context The Theme Thematic Flow Guidelines KA1 KA2 KA4KA3 KAN The International Event KB Display Expert Talks KB Distribution Brainstorming Seminars K Packets Experts 1-N Experts 1-N Packaging KBE
  8. 8. • The process begins with either identifying the International event which is of the same theme as the knowledge book or has direct engagement with key players of the knowledge book in question • Once the Event is decided the Subject Matter Expert (SME), or the main Knowledge Book Editor (KBE) of the Knowledge book defines the Context, theme, thematic flow and the guidelines for participation in the collaborative process. • The KBE then invites the Knowledge experts on the key theme to contribute their Knowledge Assets (KA). • After the deadline for KA submission to the central knowledge repository or the collaborative framework, peer review and Editing/Proofing of individual assets is undertaken. • The KBE now starts collating the KAs to meaningful chapters by combining relevant KAs together, so as to create good reading experience. • KBE identifies the Gaps in knowledge which have not been covered by KAs submitted by experts and tries to fill the same for want of completeness through published sources or own writing/other sources. A Collaborative Approach to Create Knowledge Books
  9. 9. • Once chapters are written and copy edited by either peer process or by an independent copy editor, the packaging of the book is decided. • Packaging denotes the form or method of the book in which it will be disseminated to the target audience – print and ebook are the most obvious choices. • Packages of each type are created by the publisher. • Parallel to above a crux of each chapter is created as a knowledge packet (this may be a set of slides, audio byte or a synopsis) and formally included in the brainstorming sessions, seminars and webinar for the main international event. • At the time of the international event KB in different formats is distributed through F2F sessions, displays, online conference, etc. A Collaborative Approach to Create Knowledge Books
  10. 10. Case Study – BookPub • BookPub – A Resource Book on Book publishing • The outlined approach has been used by me for creating the above Knowledge Book. • This was a pre event book planned on the eve of the World Book Fair 2014, held in New Delhi. • I was the Editor (KBE) of the book and the book was published jointly by SPH Consultancy & Eservices Pvt. Ltd. and Better India Foundation. • With the advent of technology and ease of Book publishing through self publishing and on demand printing, many professionals and unpublished authors want to self publish their books but do not understand all the nuances of same. • The book is a one stop resource book on book publishing and targeted to help the above audience to act as a reference and resource book.
  11. 11. Collaboration Tools - Google Products • The entire project was undertaken using Google Products • The Google Drive was used for storing and sharing files. • A combination of google group and gmail was used for Information sharing related to communications related to the project with the experts. • Periodic google chat/hangouts were held to synchronize the flow. • Editing and Review of the base documents were done by backend team of publishers. • After all invited papers were received, the book flow was created and individual chapters were carved out by me based on the theme and flow decided earlier. • Some gaps were identified from the above content and new content was sourced from other publishers/fresh written content for the completeness of the theme using collaborative sites on book publishing.
  12. 12. Knowledge Book Publishing • All chapters were then composed in a word processor for uniform formatting using style sheets. • Each Chapter was separately copy edited by a professional copy editor. • All chapters were later combined and composed for book creation and sent for DIGITAL PRINTING. • Separately, PDF version of the book was also created and is available. • To cover costs 2 inner covers of the books were given to advertisers. • 200 Books were distributed at the WBF at various co-located seminars and relevant audiences.
  13. 13. Collaborative Google Tools for Ebook Publishing & Distribution • Save ebooks to Google Drive in a separate folder say “KnowledgeBook”. If you receive a publication via email, you can use the Gmail function to save it directly into your Drive. • Finding and sharing ebooks Google Drive makes it really easy to find ebooks, as whole pdf files are searched through and even OCR’ed. Create a folder named “KnowledgeBook” and share the folder with your other collaborators, or share single chapters or create subfolders. • Converting and creating ebooks Using a Drive app like Cloud Convert allows you to convert different file types, such as MS Word or PDF into ebook formats such as epub or mobi. Epub is a preferred format as it is both an open standard and universal. You can also create ebooks using a Google Doc. Put an image on the first page as a cover for the ebook and create a table of content for the ebook. Finally convert the doc with Cloud Convert. • Uploading to and reading in Google Play Books you can read your epub files in almost any ebook app (e.g. Adobe Digital Editions, Calibre). However, Google Play Books allows you to sync bookmarks and annotations across your devices and it is therefore a preferred ebook reader app. You can upload your ebooks from Drive in your browser via: or on an mobile device using the Drive app (or any other) via sharing.