1. SAP HR Navigation Tutorial
Presented by
Perfect Resources
Copyright 2009. Perfect Resources LLC. All Rights Reserved

2. Topics
 Logging into R/3
 The Logon pad
 SAP R/3 window
 Navigating SAP menu

3. Logging into R/3
Click on start  Programs  SAP Frontend  SAP logon

4. SAP Logon Pad
Click on Log On

5. The SAP R/3 window
The logon screen is used to logon to the
SAP system
To logon enter your user id and
password in the fields User and
Password
Choose Confirm
If you are logging into the system the first time, the system will
automatically display the new password dialog box. Change the
password and choose confirm

6. Navigating SAP Easy Access
The SAP GUI consists of
2 main screens areas
Screen header
• Menu bar
• Standard toolbar
• Tile bar
• Application toolbar
and
Screen body
Screen header
Screen body
Menu bar
Standard toolbar
Application toolbar Tile bar

7. Standard Toolbar
Continue, Enter or Ok Command box to enter transaction
Hide Command box Save Go back
Log off or exit Cancel Print
Find Find Next First Page
Previous Page Next Page Last Page
Create a new session Generates a shortcut
Help Customize local layout

8. Quiz
If you are logging into the system the first time, the system
will automatically display the new password dialog box.
True FalseAnswer - True
Is this Logoff or Is this exit Click on the right answer
Correct answer
Copyright 2009. Perfect Resources LLC. All Rights Reserved

9. Topics
Part II
 How to create multiple session
 How to end a session
 Create a new session and a task at once
 Log off SAP
Copyright 2009. Perfect Resources LLC. All Rights Reserved

10. How to create multiple session
Multiple sessions allow you to work on more than one task at a
time. This can save you time and reduces the need to jump from
screen to screen.
You can open up to six sessions, and do a different task, or even
the same task, in each one. You can move around between the open
sessions, and you can close any session without having to log off
from the system.

11. Multiple Session

12. How to end a session
 After you are done using a session, it is a good idea to end it
 Before you end a session, save any data you want to keep
 If you have only one session open and you end it, you will log
off from the system

13. Creating a new session and a task at once
You can create a session and start a task in one step if you know the
transaction code
 In the command field, enter /o (the front slash and the letter
o) followed by the transaction code for the task you want to
start.

14. /Opa20
You now have
2 sessions
open

15. Log off SAP
You can close all the sessions at once in two ways:
 Enter /nend in the transaction field
(prompts you before closing)
 Enter /nex in the transaction field
(closes all session without prompting)

16. /nend

17. Quiz
How many sessions can you open at a given time ?
Three Five Six
Match to the right answer
/opa20 is used for : closes all session without prompting
/nend is used for : prompts you before closing
/nex is used for : create a session and start a task in one step
Copyright 2009. Perfect Resources LLC. All Rights Reserved

18. Topics
Part 3
 Find out which client you are logged in
 Setting user parameters
 Acronyms
 Favorites folder
Copyright 2009. Perfect Resources LLC. All Rights Reserved

19. Find out which client you are logged in
click here

20. Setting user parameters
Click on System  User Profile 
Own Data

21. MOL 10
US country
code
parameter
value is set to
“10” by SAP
Click on parameters tab

22. Acronyms
Consultant - You can go to PA and search for
master data
Client – What is PA ?
Here is a list of acronyms that you will hear during
a typical project implementation

23. PA means Personnel Administration
OM means Organization Management
TM means Time Management
BN means Benefits
PM means Performance Management
SP means Succession Planning
IT means Infotype
Infotype 2 means Personal Data
Infotype 6 means Address
Infotype 7 means Planned working time
Infotype 8 means Basic Pay
Infotype 9 means Bank Details
Infotype 14 means Recurring payments and deduction
Infotype 15 means Additional Payment

24. Favorites folder
Right click on favorites
folder, choose insert
transaction and hit
Enter
PA30

25. Favorites folder
You can also create
folders, delete folders,
rename folders under the
favorites folder

26. Quiz
Infotype 0007 - is it Address
- is it Planned working time or
- is it Basic pay
Correct answer – Planned working time
Favorites folder is used to store what ?
Answer – Commonly used transactions
Copyright 2009. Perfect Resources LLC. All Rights Reserved

27. Topics
How to access SAP standard reports
How to execute a standard report
How to create variant for a report
How to export the report to an excel file
Copyright 2009. Perfect Resources LLC. All Rights Reserved

28. how to access SAP standard reports

29. how to execute reports

30. how to create a variant
Give a name to
the variant and
save the variant

31. export report to excel
Copyright 2009. Perfect Resources LLC. All Rights Reserved