How to Design a Compliant and
GDPR Ready Collaboration System
Jon Toor,
CMO of Cloudian
Doug Soltesz,
Director of Product
Solutions at SME
George Crump,
Founder and Lead Analyst
of Storage Switzerland
For audio playback and Q&A go to: bit.ly/GDPRSystem

● Internal NAS
● Emailing Attachments
● Sharepoint / Document Management
● Consumer File Sync and Share (FSS)
● Enterprise File Sync and Share (EFSS)
The Evolution of
Collaboration
The Evolution of Collaboration

● Organizations have moved from
pure consumer file sync and share
to “secure” products
○ Encryption
○ Better administrative controls but
still limited
○ Mostly cloud based
● On-premises EFSS has seen
limited adoption
The State of Collaboration

Why is Enterprise File Sync and Share Stalled
● FInding the right storage to support the platform is a challenge
○ NAS too expensive
● Software Challenges
○ Expensive
○ Not up to the high-bar that consumer solutions have set
■ Users see it as a downgrade
● No significant motivation point
○ Secure solutions seen as “good enough”

● Great control over what is
shared and with whom
● Single data store, no
copying data to share
● Long term advantage of
owning storage vs. renting
The Advantages of
On-Premises File
Collaboration

Fixing On-Premises
File Collaboration
● Improve Software
○ File Fabric vs. File Sync and
Share
○ Better Connectivity
○ Better Protection
○ File Event Auditing
○ Policy Driven Management

Fixing On-Premises
File Collaboration
● Improve Hardware - Move to an
Object Store
○ Greater scalability
○ Multiple use cases beyond FSS
○ Low cost
○ Low administration
requirements

The Impact of GDPR
and Data Compliance
on Collaboration
● Data Management and Data
Privacy more critical than ever
● GDPR sets the standard for
○ Data Retention
○ Data Locality
○ Data Removal

A File Fabric is Ideal for GDPR and Compliance
● Total control over data location
● Total control over retention
● Auditing of file activity -
(provable deletion)
● Policies specific to privacy and
retention
● Protection

Summary
● Move from an FSS mindset to a File
Collaboration Mindset
● FSS is a Point Solutions / File Fabric is
foundational
● Use Multi-Purpose Hardware - leverage
investment across more Workloads

Compliant File Sharing:
Cloudian + Storage Made Easy
Put IT in control.

© 2018, Cloudian, Inc. Confidential. Do Not Distribute
Meet Cloudian
• On-premises unstructured data management
• Simple, modular, cost effective
• Start small, scale to hundreds of petabytes
• S3-compatible API
Cloud technology, in your data center

• Company founded 2009
• First product launched 2012
• What We Do
• A file fabric to unify, manage and secure private and
public data stores
• Focused on cloud security and compliance for service
providers and large enterprises
• Particular focus on making cloud storage accessible
and usable within the enterprise
Storage Made Easy®
100+ Enterprise on-premises
customers & ISP’s
5,000+ businesses using
hosted SaaS
300,000+ users hosted
“The Last Mile of Object Storage”

Compliance-Ready Sync & Share for the Enterprise
Business Problem
• Users need a way to collaborate & share data
• Public file sharing services introduce risk
• Data location is not within enterprise boundaries
• Personal data / PII leakage
• Difficult to ensure 100% regulatory compliance
13
File Sharing Services
Personal Data?
Authorized users
Un-authorized
user?
Location?
Where is data stored?
Admin
Ability to
find and
manage
data?
Control over
data usage?
Authentication
via company’s
framework?
GDPR Goes Into Effect - May 2018
California Passes Country’s Strictest
Data Privacy Act - June 2018
© 2018, Cloudian, Inc. Confidential. Do Not Distribute

Cloudian / SME Solution
Data
Movers
Mac
Win
Linux
Cloudian
HyperStore
File sharing with
compliance features
• Dropbox-like service
• On-prem storage
• File event auditing
• Versioning + locking
• AD integration
Familiar view of files and folders
Easy to use. Under your control.

GDPR Ready
• Tamper-proof audit trail
• User controlled real-time
alerts
• Identify 60+ forms of personal data
• Automatically classify
• Configure policies and alerts
• Protect in-flight data with
AES-256
• File versioning, legal hold
• LDAP, AD & SAML Support
• Federated authentication to
multiple providers
• Fine grained NTFS-like
access control policies
• Sharing policies
• Geo-location policies
Compliance feature set built in
COMPLIANCE
Discover Authenticate
Govern
Audit
Encrypt
© 2018, Cloudian, Inc. Confidential. Do Not Distribute

Thank you!
Storage Switzerland
http://www.storageswiss.com
georgeacrump@storageswiss.com
StorageSwiss on Twitter:
http://twitter.com/storageswiss
StorageSwiss on YouTube:
http://www.youtube.com/user/storageswiss
Cloudian
https://cloudian.com
Cloudian on Twitter:
https://twitter.com/CloudianStorage
Cloudian on FaceBook:
https://www.facebook.com/cloudian.cloudstorage
Storage Made Easy (SME)
https://www.storagemadeeasy.com
SME on Twitter:
https://twitter.com/smestorage?lang=en
SME on FaceBook:
https://www.facebook.com/StorageMadeEasy/

How to Design a Compliant and
GDPR Ready Collaboration System
For complete audio and Q&A please register for the
On Demand Version: bit.ly/GDPRSystem