LEAN PROJECT MANAGEMENT - PRINCIPLES OF LEAN PROJECT MANAGEMENT & STEPS TO IMPLEMENT

1. LEAN PROJECT MANAGEMENT

2. LEAN PROJECT MGMT PRINCIPLE
“DELIVER MORE VALUE WITH LESS
WASTE IN A PROJECT”

3. DEFINITIONS OF LEAN
• Lean System :
Emphasizes the prevention of waste & deliver
with more value .
• Wastes :
 Extra time
Labor
 Materials that do not add value to the project.

4. LEAN ENTERPRISE
• Foster a company culture where employees
constantly improve their skill levels &
production processes.
• Product & Services are driven :
• At right amount
• To right location
• At the right time
• In the right condition.

5. LEAN THINKING
“Creation of continuous stream
which
delivers customer value with
the least waste of resources
within
the short possible time”

6. COMPARING …
LEAN GOALS
• Improve quality
• Eliminate waste
• Reduce lead time
• Reduce total cost
• Deals with - behavior,
changes to be made,
improvements.
PROJECT GOALS
• Complete on time
• Complete within the
budget
• Meet performance
requirements
• Deals with – tools,
techniques & methods
used.

7. LEAN PROJECT MGMT
PRINCIPLES
• Eliminate waste
• Empowerment , respect & integrity
• Decide later & deliver fast
• Amplify learning
• See the whole
• Risk management

8. 1.Eliminate waste
• Shift mindset to do required thinking
• Types of wastes ?
over production
defects
inventory movement
waiting time.

9. Eliminate waste…

10. Value stream thinking

11. 2.Empowerment , respect & integrity
 Where should to start ?
needs of customers
financial performance
customer satisfaction
 Form responsibility matrix
 Roles :
 Project leader
 Task manager
 Resource

12. Continuous improvement
• Empower – give power to authorize , enable
or delegate.
• Make planner that identifies the work.
• Increase commitment from the process
owner.
• Look for quick wins.
• Promote positive impact of changes.

13. Continuous improvement

14. 3.Decide later & deliver fast
• Pipeline management – avoid increase in
work in process according to no of projects.
• Use resources on high priority projects to
finish them sooner.
• There must be a steady flow in project start
and completion dates.

15. 4.Amplify learning
• Educate the team – plan for training in
WBS.
• Prepare members for future phases.
• Promote the impact of professional
development.
• Encourage quality ideas that are generated.
• Have short meetings.

16. 5.See the whole
• Watch project cycle constantly.
• Free team from unnecessary tasks.
• Have strong project chartering.
• Deliver the project to people & stakeholders
by meeting / exceeding their expectations.

17. STEPS TO IMPLEMENT

18. 1.Identify value
“carefully break down projects to
determine what elements are
extraneous and can be eliminated”

19. 2. Map the Value Stream
look at teams and carefully
- map out the entire project
- to see what teams are essential
to the project
-at which time to improve handovers
and prevent bottlenecks.

20. 3. Create Flow
• Break down projects into small manageable
tasks .
• Measure everything and watch to see how
teams or individuals perform best in certain
situations to know how to assign tasks that
play to their strengths.

21. 4. Establish Pull
• Don’t commit to one course of action always.
• Decide when project sponsors have agreed
to a finite list of desired outcomes
• (i.e) Decide late, deliver fast.

22. 5. Seek Perfection
• Empower teams with decision making
responsibilities and accountability.
• Promote the idea of continual improvement.
• Communicate clearly what the team has
learned from a failed project.

23. LEAN PROJECT MGMT
• Holistic approach
• PM will be able to “cut the craps” that
* slows project down
* stressful environment
* unproductive works
• PM will be able to positively impact their
business & lives of everyone they work with.