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Why do you present? To “pass the information”? Your boss told you to? Or to make meaning?
Connect with the Audience is the primary objective
Boring bad presentation with meaning less Bullet points …
Do: Organize your thoughts on paper before working with PowerPoint Use the Outline View for preparing the text part of your presentation Spell check your content Use only appropriate graphs , charts and images that closely follow or complement the concept expressed in each slide Divide topics in one or more slides and keep text to a minimum on each slide Keep a certain consistency in titles, backgrounds, colours and slide transitions Run the show for final adjustments , stand back from the screen at least a meter, perhaps ask a colleague to assist and to give useful ideas
Don't: Don’t work on the visual part of the presentation before having inserted all the necessary text Don’t use too many pictures and graphics which might take the focus away from more important items such as keywords and relevant data Don’t use so many bullet points , use the keywords to express Don’t use flashy transitions (too much movement will distract your audience) Don't read your material directly from the screen (use the slides as prompts, outlines, or conversation points, not cue cards)
Project Process Presentation Process Initiation Planning Execution Monitoring & Controlling Closing Think Story Design Optimize Present Translate to…
Don’t use Too much info Putting all your points on one slide! The more your audience has to read the less they are listening to you. Use statement not sentence keep relevant points on the same slide. Use Keyword .
Font size should range between 18 to 48 (according to importance) Use fonts that are easy to read , such as Arial, Tahoma, Times New Roman, etc. ( San Serif fonts ) Use uppercase letters for the first letter Leave space between the lines of text Use statements , not sentences Use keywords to help the audience focus on your message û Don't include too many details and data (no more than 7 words to a line and 7 lines to a slide) Don't crowd the information, don't use flashy or curvy fonts (Serif fonts) Don't use all uppercase letters (they are difficult to read and will appear to your audience that you are yelling) Don't use abbreviations Don't use too may font type and colour in a slide Large font size increases legibility and forces the issue of limiting text per slide Fonts
Use appropriate colours Use high contrast colour( light background with dark text or vice versa) Use colours that will stand out and will be easy on the eyes(dark backgrounds and light text is best) Use PowerPoint colour scheme Limit the use of colour to 2 to 4 colours/shades û Don't have multiple colour schemes Don't use dark colours on a dark background (red, blue, and black should not be used together as text and background) Don’t use too bright colour Don’t use yellow on blue and red on green Colors Use contrasting colours Light on dark vs dark on light Use complementary colours Use contrasting colours Light on dark vs dark on light Use complementary colours
Use Proper grid Put the either the text or object in a symmetric flow Use proper white space Use proper alignment to place the object û Don’t put scatter object Alignment
Include graphs and chart that shows relationships, changes and growth Use relevant images and graphics identify with it Use 1 to 2 images per slide Use shapes to illustrate complex topics û Don't use too many shapes and charts Don’t use to many graphics and images (this can be distracting) Don’t use low quality images Don’t use meaningless graphs that are difficult to read Images, Shapes and Graphs
Use sounds to help convey , complement, or enhance the message Keep transitions to a minimum Use the same transition or a variation of the transition Use appropriate animation if needed û Don't use sounds when they aren't appropriate Avoid flashy transitions (too much movement will distract your audience) Avoid using random slide transitions Avoid meaningless animation Special Effect How r u? Input Output
Practice Your Presentation Use a data projector to view your presentation: Is it easy to read the text? Is the amount of information on each slide kept to a minimum? Are there any distracting elements? û Don't read your material directly from the screen (use the slides as prompts, outlines, or conversation points, not cue cards) Don't leave all the lights on in the room (be sure people can actually see the screen)