OfficeCentral Product Profile

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1.0 Summary
The trend is very clear globally. The growth of cloud adoption is more than 50% annually.
Many SMEs have moved to cloud solutions to manage their company operation. The
following are the reasons why these entrepreneurs and managers have chosen cloud
solutions for their companies:
 Accessibility from anywhere, anytime and from any devices
o You can access your system and data from from anywhere you are, using any
devices such as your laptop, desktop and mobile smartphone. You no longer
have to rely on one specific computer to fulfill your needs.
 Encourage collaboration among team members
o Due to the ability to access from anywhere, you can promote collaboration
among your team members as they can work together on centralized system
and data.
 Reduce capital budget expenditure
o By using cloud solutions, you do not need to spend capital budget as you are not
required to purchase your own servers and IT infrastructure. You also do not
need to have your own IT Department as the system will be managed by the
software vendor. You just need to pay for the subscription fees when using the
system.
 Auto updates
o You can always get the latest version of the system without having to download
anything.

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2.0 What is OfficeCentral?
OfficeCentral is one of the leading cloud-based solutions for SMEs. More than five thousand
users have benefited from using OfficeCentral. OfficeCentral is also the winner for NEF-
Awani Award 2013 under the category “Best ICT Solution for SMEs”.
OfficeCentral provides you and your staff the
following modules:
 Human Resources Management
 Payroll Management
 Accounting & Finance
 Procurement
 Customer Relationship Management
 Point of Sale
OfficeCentral has also been designed to be
mobile-friendly, allowing you to view your
company’s data on the go, direct from your
smartphone.
We have also developed mobile app that you
can download and install in your smartphone
and tablet to allow you for easier access of
your company’s data and processes from
anywhere you are.

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3.0 What makes OfficeCentral better than other products?
When we designed OfficeCentral, we thought about how we can provide an ICT solution
that is different, more powerful and will help the CEOs and their company to be more
successful. We look at a number of things that will help them tremendously.
3.1 You need a system to manage your company operation
Traditionally the ICT is only used as a back end system. You do your business and send all
the document to the acounting section to prepare the Profit and Loss Statement and
Balance Sheet every month. This is no more sufficient in today’s competitive environment.
The CEOs need immediate access to all company operation data. Not only accounting but
all the other aspects of company operation like sales, human resource, payroll, fnance,
purchasing and others.
OfficeCentral is the system that will help you to manage your company operation
significantly better. Your staff will collaborate with each other, they are working from the
same database. The company is managed by a certain process flow. The report is
instantaneous. You get your report as the transaction is done and at anytime you want.
This is so much better than before.

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As a CEO you have a lot of responsibilities. You will spend a significant amount of time
outside the office. Meetings with customers. Discussing with partners and distributors.
However you must also manage and control your company operation. You need the
operation to be efficient. Responsive. Tip top. OfficeCentral will give you the tools to
achieve this.
3.2 You will use a product with far superior technology
In the last twenty years the PC based applications were dominating the industry. However
with the cloud technology there are many more applications and features that are now
possible. It was impossible to have before. OfficeCentral provides you with access from
anywhere, mobile application, multi user with access from any location, collaboration with
staff, integrated e-mail and SMS and many others.
If you are still using the old technology you are missing a lot of things. What is your
competitors are more efficient? What if your competitors are more efficient, faster and
running at lower cost than you?. Try this new technology and see how you can take
advantage of superior technology to help you more sussessful.

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3.3 You use significantly better technology and the cost is lower
If you are already using a PC based technology for your application, you will notice that you
have paid close to RM2,000 for your accounting CD. Single user. Only accounting. Even you
cannot access to it. Only accountant. This is how you have been running your company for
many years. If you want Payroll software, then you need to purchase another CD and pay
around RM2,200 for the CD. Single user. Install on one PC. Your accountant will run this.
You only got once a month monthly report.
You may think you are OK with this. But look at your competitors. They are using cloud
based technology and mobile technology. They run their company from anywhere they
are. They have accounting, GST accounting, Payroll, HR, Payroll, Finance, CRM and Point of
Sales, all in one system. Staff are sharing data. Monitoring is instantaneous. Reporting is
instantaneous. Their sales staff need just a few seconds to prepare their quotation. Report
to their boss is immediate. They look at their staff KPI via a Dashboard and can
immediately sense their performance. Take immediate corrective action.
To get all these applications and functions, they only pay the low annual subscription fees
which is normally lower than your existing cost. They have much more powerful tools than
you. Can you win against them?

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3.0 Why should you choose OfficeCentral?
OfficeCentral is well known for its easy to use, online accessibility with complete business
logic coverage, and accurate information provided; OfficeCentral stands out as one of the
best all-in-one enterprise management software for today’s business requirements.
With very minimal of accounting and enteprise management knowledge, you can start using
OfficeCentral for your daily business. Moreover, with the easy-to-use and seamlessly
integrated features, OfficeCentral helps to streamline your daily business operations.
TOP BENEFITS
1. Access anytime, from anywhere you are
a. By using OfficeCentral, you can now access your company’s data and do any
daily operations from anywhere you are, just by having internet access. You
are no longer constraint and limited to one PC only. You can also access
OfficeCentral from multiple devices – from your computer, laptop, tablet
and even your smartphone.
2. Easy to use
a. With basic accounting and enterprise management knowledge, you can
start using OfficeCentral for your daily business. You will appreciate the easy
to navigate user interface, lowering the learning curve needed to master it.
3. Increase efficiency and save time
a. In OfficeCentral, each module is integrated seamlessly to simplify processes.
This will help you to save time, and work efficiently by minimizing double
key in and work.
4. Better business solutions, especially for businesses with multiple locations and
branches
a. Now, you can have instant, on-screen access to a list of overdue customers,
daily sales activities, financial reports and much more from anywhere you
are, anytime you need them. Furthermore, with OfficeCentral, it is easier for
you to manage multiple locations and branches from one system.
OfficeCentral becomes your centralized data repository, allowing your staffs
from different branches and locations to access the same data, even when
their offices are miles away.
b. Better decision making and forecasting - OfficeCentral provides
comprehensive inquiries, instant information and plenty of reports to

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support your business decisions daily. The business data that is important
to you is just a click away.
5. High reliability and scalability
a. OfficeCentral is a cloud-based solution using the latest Microsoft .NET MVC
technology and hosted at the world-class Microsoft Azure cloud
infrastructure. With this, you can be rest assured that OfficeCentral provides
greater performance and scalability than a traditional client server
application. With OfficeCentral, we also provide regular automatic backup
to ensure your data is always save with us.
6. Better security and access level authority
a. OfficeCentral uses multi-level access control to further control the user
accessibility to each system function. The System Administrator can set
different access rights to different users, thus providing higher level of
security and authority control in the multi-user environment.
7. Solutions for today and tomorrow
a. OfficeCentral provides regular automatic updates that you will get
automatically as long as you continue your subscription with OfficeCentral.
Therefore, you can be rest assured that you are following the latest
standards and statutory requirements in your business.
b. Besides, as your business grows and requirements change, OfficeCentral
offers and allows you to upgrade your existing package by just adding the
optional modules as your needs change. In other words, you will never have
to worry about your investment today and the scalibility of the system in
the future.
8. Share data across business and applications
a. All of the reports inside OfficeCentral can be exported into Microsoft Excel,
Word and PDF, allowing you to share the data with others.
9. Affordable
a. OfficeCentral is offered in the form of subscription basis which includes all
you need to help you in implementing the system at your company – the
system, the cloud infrastructure cost, automatic updates and support.
10. Great Customer Service and Support
a. Many of our customers often praise our top of the industry customer service
and support. We have dedicated team specialized in providing training,
customer engagement, customer service and support to our clients to
ensure that you receive the best.

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5.0 Get to know more about the modules
5.1 Human Resources Management Module
Within this module, you can manage your human resources, which is the most valuable
assets in your company. By using this module, you can rest assured that all your staff
profile and data are kept safely and can be accessed whenever you need them.
The modules provided are:
 Staffs Management
o Capture all your staffs information inside the system such as Basic
Information (Name, Identification Number, Department, Designation, Date
Joined, Job Classification, etc.), Contact Details, Family Details, Education,
Experience, References and more.
o You can also upload your staff’s picture inside the system.
o The system also will autogenerate Organization Chart.
 Career Progression
o Capture your staff’s career progression inside the system such as
promotions, salary increments, achievements and more.
o You can also record disciplinary actions and actions taken if needed.
 Leave Management
o By using OfficeCentral, you can effectively manage your staffs’ leaves. You
can set your company’s policy on leave entitlement and the system will
autocalculate your staffs’ leave entitlement based on their job

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classification and years worked at the company. This will ensure correct
entitlement is given to your staffs.
o The system also allows multiple levels of approval. You are free to set
whether you want 1 or 2 or even more levels of approval before the leave
is approved. This ensures the workflow is done correctly as per your
company’s policy.
 Movements Management
o Within the Movements Management module, your staffs can record their
movements here.
o Movement Management module is connected with claims. This allow you
to easily track your staff’s movements and related claims.
 Courses Management
o In OfficeCentral, you can manage the training courses that you would like
to provide to your staffs efficiently. You can enter the courses information,
the staffs can apply them and after that the approval process will take
place.
o Once the course application is approved, the course will show up in the list
of courses taken by the staff in his Staff Profile. This will make it easy for
you to monitor the courses taken by staffs to ensure they achieve their
annual targeted training courses.
 Claims Management
o In this module, your staffs can submit for claims. You can set the claims
approval workflow (which you can have multiple levels if you like) and the
staffs can also get the claims approval and payment status online without
having to bother their superior or the Finance Department.
o Each claims can be connected to a movement, to make it easy for you to
track the claims and ensure that all claims have full information
accompanying it to reduce claims abuse.
o Each claims can also be connected to an advance requested previously,
where the system will automatically calculate the amount to be paid based
on the difference. This ensures that no overpayment is done.
 Advances Management
o Should your staff needs to request for an advance such as advance when
they need to travel, they can do so online easily. They can also track the
approval and payment status online.
o The approval workflow can also be set just like the Claims Management
approval workflow.

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Look at the Dashboard for your leave
management. You can have overall
graphical report and also for individual staff,
an even by location and department. You no
longer need to wait for the monthly report
from your HR manager. Everything is
automated. This will save you a lot of staff
manhours.
Sample graph on “Leave Taken by Type”.
Look at how the OfficeCentral provides you
with your company Organisation Chart
automatically. You no longer need to spend
time creating the Organization Chart and
updating it manually. You just need to
modify the staff profile and automatically
the organisation chart is updated.
You can use the OfficeCentral
mobile view to run your company
from your handphone.
Example of Organization Chart automatially generated in OfficeCentral

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5.2 Payroll
Many CEOs like this module because it saves a lot of time for the company. Some
companies saveup to 95% of the time compared to when using manual systems and
calculations.
You wil get the following functions from our Payroll Module:
 Staff payroll profile
o In this profile, you can set the staff’s contribution status to statutory
bodies such as EPF and SOCSO, keep their account numbers and more.
o This enables you to access the data and get the information from
anywhere you are.
 Payroll Groups
o In OfficeCentral, you can set method of calculation of for your company’s
payroll processing.
o You can have multiple types of calculations based on the different groups
of staffs that you may have. This allows you to calculate correctly and
efficiently for each groups of staffs.
 Processing salary automatically
o Now, you can process your staff’s salary by clicking a button. No more
headaches. The system will auto generate payslips and also the statutory
contribution forms such as EPF, SOCSO, PCB, Zakat and PSMB as per
defined in the Payroll Profile. At the end of the year, the system will also
generate EA Form automatically.
 Multiple allowances and deductions
o The system allows multiple allowances and deductions for your staffs. You
can set the allowance/deduction name, amount, method of calculation,
effective and end date, and more.
 Print own salary slip
o Staffs can print out their own salary slip without having to bother the HR
department.
 Dashboard and reports
o The system will automatically prepare the dashboards and reports for easy
data processing.

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All government forms are automatically generated by OfficeCntral
Payroll Dashboards give you a fast overview

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5.3 Accounting and Finance Module
OfficeCentral Accounting Module is designed with SMEs in mind. We want to help you
manage your financial and accounting easily with us with low learning curve.
OfficeCentral Accounting can be used by both non GST-registered companies and also GST-
registered companies, allowing simplicity on upgrading (no changes at all needed to be done
except for a little GST settings, saving your time) should your company, if not yet registered
as GST company, decides to upgrade in the future.
Some of the modules included inside OfficeCentral Accounting are as follow:
 Flexible Chart of Accounts
o You can set your own Charts of Accounts (if you already have one), or use
our suggested standard Chart of Accounts which you can modify from to suit
your business needs.
 Recording of transactions
o Revenue (Issue Invoice, Issue Invoice Capital Goods, Receive Payment,
Credit Note, Debit Note and more).
o Expenses (Receive Invoice, Receive Invoice Capital Goods, Issue Payment,
Credit Note, Debit Note and more).
o Other Journal (You can create your own custom transactions as required)
o Intelligent debit/credit selection based on your transactions (the system will
give you proper selection, so that you will not make mistakes)
 Automatic Accounting Reports – the system will automatically generate accounting
reports by location (if you have more than one location) and also by overall company
accounting reports.
o Profit and loss (Dashboard and reports, comparisons, ratios)
o Profit and Loss (Project Accounting)
o Balance Sheet
o Trial Balance
o Sales Report (by product, by period, detailed listing, comparisons, ratios)
o Overhead Report
o General Ledger
o Cashflow
 If you are a GST-registerd company, you will receive additional reports required for
GST as follow:
o GST transactions – all relevant transactions, required selections and
calculations

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o Invoicing – Full Invoice, Simplified Invoice
o Input tax, Purchase report
o Output tax, Sales report
o Credit Note, Debit Note, Bad Debt, Delivery order 21 day rule
o GST03 report
o GST Audit File
Sample Dashboards and Reports

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Sample GST Audit File automatically generated by the system
5.4 Customer Relationsip Management (CRM)
Most entrepreneurs know that they need a CRM system to help them become more
effective in their sales especially in managing their sales team. However, very few actually
used the CRM system and instead, still prefer manual process. You should start using this
system for the sake of expanding your company and to ensure you always have your
customers data even when any of your sales team members resigns.
The CRM module provides you with the following:
 Leads (prospects), Accounts and Contacts details and information
o Your sales team can insert their meeting with the customers into
OfficeCentral, and you will be able to view the customers information,
including historical data such as meetings, phone calls and notes done with
them.
o With the centralized data depository, each time one of your sales team
members resigns, you no need to worry about losing your customers’ data
anymore.
 Invoicing module
o All invoicing functions from Quotation, Order Acceptance, Invoice, Delivery
Order and Receipts. As we all know, normally salespeople are always on
the go. With OfficeCentral, they can generate their own quotation from
anywhere they are and send to their customers electronically.
 Sales Tracking
 Email and SMS marketing
 KPI for sales staff
o With this, you can track your sales team member performance. You can set
their monthly number of meetings target, quotations target and more. The

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system will help you to monitor their achievements and show to you the
data in the form of graphical dashboard.
 Dashboard and reports
o The system automatically generates graphical dashboard and reports for
your reference.
o One of our most interesting dashboard is the customer distribution map
which you can view your customer distribution areas. The OfficeCentral
will map your customer location on the map automatically. You only need
to use the CRM module and fill up their address. The rest is automatically
done by OfficeCentral. The technology of cloud allows us to provide this
fantastic features. The old technology will not be able to give you this
feature.
Use CRM functions to increase your staffs’ success

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Look at your customers from Map point of view
Look at your Sales Dashboard

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5.5 Mobile Module
You can download OfficeCentral Mobile module from the Google Play Store and enjoy the
fantastic features. The module itself is free. You will save a lot of time and money using this
Mobile module.
The following modules are provided:
 Leave module
 Check-in and check-out for office
 Movement Module
 Claims module
 Meetings Module

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Yes, everybody use mobile now. So you must get access to your company data from
your mobile. Nobody leave home without it. OfficeCentral has developed an extensive
list of modules and features on the mobile.
Use this and become better than your competitors. More efficient. More vigilant. We have
no choice. If we lax then we will die. Try the module. Upload your prospect namecard

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online, assign staff to follow up. Check in using the mobile at your meeting location. Try to
submit your claims immediately after your meeting so you can always get ready on the go
and no need to waste time in the traffic jam to come back to office. As a supervisor, you
can also approve staff leave while you are travelling. Approve their claims for processing.
There are many things that you can do now with the mobile.
6.0 OfficeCentral in Media
OfficeCentral has been covered in various media such as newspapers, magazines and even
televisions.

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6.0 Customer Testimonials
Hereby we list the testimonials from some of our satisfied customers for your reference:
“The Accounting module is easy to handle especially in GST application “
- Rosinita Jaafar, Mogbiss Sdn Bhd
‘Sistem yang senang hendak diikuti dan mudah difahami sekiranya betul caranya’
- Nur Asmira binti Sidek, Asmex Engineering & Construction Sdn Bhd
“Your staffs have good attitude because they helped to give easy to understand explanation
upon my problem and also about accounting. Thank you again.”
- Mohamad Hanuzul Mohamad Azam, MHI One Global Holdings Sdn Bhd

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7.0 Your Action
As an entrepreneur, we want our venture to be successsful. We want to make sure our
operation is efficient and effective. We want our staff to do their work efficiently. Data
should be made available to you instantly so decisions can be made quickly. We cannot
afford delays. We cannot afford being left in the dark.
OfficeCentral is the tool that will help you achieve your dream. We have designed and
optimized it for you. We have thousands of users that use the system everyday and we
receive a lot of suggestions for additional modules and features that will help further
improve the system, directly from the users’point of view. You will receive all their
improvements and additional modules and features for free.
Contact us and let us know if we can help you further in your quest to be successful.
8.0 Our Contact Details
AUTHENTIC VENTURE SDN. BHD. (AVSB)
No. 906B Level 2 Block D, Kompleks Diamond, Bangi Business Park,
43650 Bandar Baru Bangi, Selangor, Malaysia
Email: sales@ventures.com.my
Tel : (603) - 2724 3826 / (603) – 8922 1493