Executive Assistant

1. Position Title : EA to Executive Director
Reports to : Executive Director, Classic Auto Tubes Ltd
Qualification : MBA, (preferably Engineer),
Experience 4-10
Age : 24 – 35years
Location : Head Office Gurgoan
1. Position Summary
What is the main purpose of this position? Why does it exist? (e.g. to administer
client database; to create marketing strategies; to provide administrative
support to a department, etc.)
To support Executive Director in Planning, strategizing and implementation of
Plans for Sales , Diversification etc . Plant operations and new initiatives/projects
in Sales/plants for tracking & progress. The position was also help in MIS
projection and competition analysis.
2. Principal Accountabilities
What are the major responsibilities of this position? List the What, How and Why
of each responsibility and provide examples, as necessary. Use specific verbs of
action, such as “files”, “managers”, “operates”, “analyses”, etc. Indicate
percentage of time spent on each.
 Contribution and Completion of Classic Auto Tubes Related Projects
 Scanning for new business opportunities .
 Timely review/analysis of MIS with recommendations and possible solutions
 Review/Analysis and Updates on key projects
 To interact, Contribute and Participate in Strategy Formulation
 Present some key Matrices related to manufacturing
 Co-ordinate for various conferences
Interaction with different plants for monitoring actual vs budgeted targets
 Administrative Co-ordination including travel arrangements for Executive Director
 Major Projects in assigned Departments
 All system related support to Executive Director

2. 3. Critical Challenges
What are the critical challenges of this position? (e.g. foster positive
relationships with external vendors, research and resolve complex requests for
information in the absence of higher authority, determine all systems,
specifications and requirements and ensure that they fall within values,
standards and strategies, etc.)
 Understanding the requirements of the production, Sales & Marketing and
suggesting appropriate recommendations / solutions for Executive Director’s
consumption..
 Coordinating with plants and sales as per the organizational requirement.
 Identify suitable diversification opportunities
 Help in making project reports
4. Unique Knowledge & Skills
What critical knowledge and competencies are needed to successfully perform
this positions (e.g. word processing skills, sales experience, demonstrated
leadership, specific educational requirement or technical training, etc) How many
years of each is needed?
 Communication Skills
 Product knowledge
 Process Orientation
 Industry knowledge : Knowledge of competition
 Analytical Skills
 Interpersonal skills
 Creativity / Innovation
 Planning and Organizing,
5. Contacts
Who (internal/external) does this position interact with on a regular basis to
perform this role? How often and for what purpose?
Internal : Field Sales , Unit Heads, Production employees
External : Customers, Vendors , Statutory authorities .