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RFP 19-15-SSP Moffitt McKinley Center OR#5 Renovation

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RFP 19-15-SSP Moffitt McKinley Center OR#5 Renovation

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RFP 19-15-SSP Moffitt McKinley Center OR#5 Renovation

  1. 1. Request For Proposal 19-15-SSP Moffitt McKinley Center OR #5 Renovation EXECUTIVE OVERVIEW The H. Lee Moffitt Cancer Center & Research Institute (MCC), located in Tampa, Florida, began operations in 1986. As an academic and research medical center, MCC is the only National Cancer Institute-designated oncology research institute in Florida and one of the Southeast's leading cancer centers. Comprised of an inpatient facility, ambulatory outpatient surgery center, ambulatory clinics, a cancer screening facility and research laboratories, MCC offers a sophisticated network of services and technologies that assure the citizens of its region convenient, cost-effective, high quality health care. Moffitt’s workforce is currently comprised of approximately 5300 employees, 700 medical residents, 600 volunteers, and 1000 students and interns. OBJECTIVE Moffitt Cancer Center is seeking a company to submit a Target Value Design-Build Proposal for the Moffitt McKinley Center OR #5 Renovation. The Request for Proposal will be made public where the selected firm must be qualified based on similar project experience and demonstrated ability to deliver the services required for projects of this nature. The Proposals are being solicited from firms with dedicated staff in the Healthcare market sector who can provide vast experience in facility expansion and renovation projects, along with expertise in the individual specialties identified as part of the Project. This Request for Proposal, however, is not intended nor should it be construed to be an offer or agreement. Participation in this process by interested firms shall be at no cost or obligation to the Owner. Owner reserves the right to (a) terminate this selection process at any time, (b) reject all Proposals, and (c) waive informalities and minor irregularities in the Proposals received. Please Note: This will be an AIA Design-Build Contract. (Please reference template AIA Document A141) The project will occur at Moffitt McKinley Center located at 10920 N McKinley Dr. Tampa, FL 33612. The scope of work will consist of an interior renovation of a 411sf shelled out room in an existing OR suite, located on the 2 nd floor of the MKC Building. HAMMES COMPANY Hammes Company has been retained as the Owner’s Representative by MCC and will work closely with the MCC decision-making entities throughout the design and construction process for the Project. The organization chart below indicates the anticipated relationships between MCC, Hammes Company and all Project participants. The Owner’s Representative is hired by the Owner and will be responsible for the overall coordination of the Project activities including team structure, project schedule, and budget updates, meeting minutes and monthly status updates. The selected Project Team will work closely with the Owner’s Representative to generate status updates and project deliverables as required to meet Owner expectations.
  2. 2. PROJECT ORGANIZATION CHART COMMUNICATION All proposals, communications, and correspondence required during the Request for Proposal process must be directed to: Kandra Reilly Lead Procurement Analyst rfp@Moffitt.org Failure to adhere to this requirement may result in your organization not being considered. TIMELINE This Request for Proposal shall be conducted under the following time line, which is subject to change only upon prior approval by Purchasing and granted to all vendors. Issuance of RFP 01/25/2019 Return of Intent to Bid 02/04/2019 Vendor Conference Call 02/07/2019 Bid Packages Due from Vendors 02/22/2019 Award of Bid TBD VENDOR PRE-SUBMISSION CONFERENCE Moffitt Cancer Center will conduct a vendor Pre-Submission conference call to further clarify and discuss the requirements of this RFP on February 07, 2019 3:00pm-4:00pm EST: 800-206-6032 Conference ID: 7457113. On the date indicated in the timeline section of this RFP Overview, your bid must be received via e-mail to contact listed above no later than 2:00 p.m. EST. RFP CONTENTS The RFP package includes the following documents, which require response as part of the vendor’s proposal as indicated: 1. Cover Letter (e-mail) 2. Overview Document 3. Vendor Acknowledgement Form – requires response 4. Supplier Diversity Utilization and Subcontracting Plan – requires response 5. Statement Of Work/Need Requirements – requires response 6. Target Project Schedule 7. Target Project Budget for Design & Construction (Only) Your response should be provided in electronic format. All responses will be confidential.
  3. 3. AWARD CRITERIA The award of this Request for Proposal is subject to terms and conditions contained herein and any that will be developed by Moffitt Cancer Center during the Request for Proposal process to augment purchase order conditions of purchase. Quality of service, pricing, products, Supplier Diversity and other terms of purchase will be an integral part of the decision selection process. If you are awarded this bid, a guideline will be developed that will quantify, monitor, and provide a plan for cure of deficiencies which shall include, but not be limited to, reimbursement of personnel and administrative costs, monetary assessment for continual deficiencies, and possible cancellation of agreement. • The selected firm will be required to have a minimum of 10 years of Healthcare project experience. • Experience of the firm and proposed team on similar Projects and the specific role played on each. • Past performance of the proposed team in delivering a project solution within budget and on schedule. • Prior work of key team members functioning as a team on other successful projects. • Quality of references for the proposed team members for similar project work. • Communication, facilitation, and negotiation skills of proposed team member. • Availability of key individuals’ time on the project and at the project site. • Knowledge of applicable local, state, and federal regulations, and requirements. • Ability to provide key benchmark industry information. We reserve the right to award this agreement in whole or in part to the vendor that can best meet Moffitt’s business needs. H. Lee Moffitt Cancer Center assumes no responsibility and bears no liability for costs incurred by a Company in the preparation and submittal of a quote proposal in response to this RFP. STATEMENT OF WORK This project is an interior renovation in an existing OR Suite, located on the 2 nd floor of the MKC Building (Ambulatory Occupancy). More specifically, fitting out the 411 square foot shelled Room (2101), built in 2016 and currently vacant, into a Surgical Operating Room. This room was initially designed to be a future OR but not fitted out with required systems. (Please see attached floor plan of project location) SCHEDULE Milestone Schedule • Construction Documents: 03/20/2019 • AHCA Approval: 04/20/2019 • Permits & Approvals: 07/24/2019 • Substantial Completion: 12/31/2019 • First Patient: 01/04/2020
  4. 4. This is a conceptual schedule and shall be used as a general order and approximate, anticipated duration. Include impacts on your fee if the schedule changes significantly. Please NOTE if there is any change in the dates you will be informed immediately. Any attempt to directly or indirectly contact and/or influence any member of the Selection Committee, Board member or other senior management associated with this project after receipt of this Request for Proposal and prior to the selection decision will be grounds for disqualification.
  5. 5. Moffitt Cancer Center Vendor Acknowledgement Form Intent to Respond SUBMIT TO: Kandra Reilly rfp@Moffitt.org 813-745-4282 813-449-8890 (Fax) RFP NUMBER: 19-15-SSP RFP TITLE: MOFFITT MCKINLEY CENTER OR #5 RENOVATION VENDOR NAME and MAILING ADDRESS: INTENT TO BID: Yes ______________ No _______________ (If unable to bid, indicate reason below) TELEPHONE NUMBER FACSIMILE NUMBER VENDOR’S AUTHORIZED CONTACT FOR RFP NAME E-MAIL Please let us know how you heard about this RFP: __ Notified by Purchasing __ Community or MWBE Organization __ Monitoring Moffitt Website ___ Advertisement ___ Other: SUPPLIER DIVERSITY INFORMATION Is your firm a certified “Minority, Women-Owned, Veteran, Service Disabled Veteran-Owned Business Enterprise” defined as a business concern engaged in commercial transactions and is a least fifty-one (51%) percent minority, woman, veteran, service-disabled veteran-owned, and whose management and daily operations are controlled by such persons? Yes ________________________ No ____________________ If your firm is certified as a “Minority, Woman, Veteran, or Service Disabled Veteran-Owned Business Enterprise,” you must provide a current copy of your certificate with this form, and provide the name of the certifying entity and certification dates below: Name of Certifying Entity ______________________________ Certification Date Begins _______________ ______________ Ends _____________________________ I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this response and certify that I am authorized to sign this response for the vendor and that the vendor is in compliance with all requirements of the Request for Qualifications. __________________________________________________________ ________________________________________________ Signature Printed Name and Date
  6. 6. SUPPLIER DIVERSITY UTILIZATION AND SUBCONTRACTING PLAN REQUIREMENT Moffitt Cancer Center recognizes the importance of supplier diversity in all aspects of our business and procurement practices and actively encourages the development, utilization and economic growth of certified Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprise (MBE/WBE/VBE/SDVBE). Central to this initiative is the inclusion and participation of a diverse group of vendors doing business with Moffitt Cancer Center and as such, Moffitt encourages the participation of certified MBE/WBE/VBE/SDVBEs in its procurement process both at the prime vendor level as well as at the subcontractor level of its prime contracts. Moffitt Cancer Center is committed to a comprehensive Supplier Diversity Program that ensures maximum opportunities exist for such diverse businesses RFP responses should include bidder’s ability to provide fifteen percent (15%) spend with certified Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprises (“MBE/WBE/VBE/SDVBE”) related to the specific commodity or services identified in the proposal. Moffitt Cancer Center is an equal opportunity corporation, and, as such, strongly encourages the lawful use of certified MBE/WBE/VBE/SDVBEs in the provision of services by providing a fair and equal opportunity to compete for, or for participation in, providing services. Moffitt Cancer Center believes in equal opportunity practices which conform to both the spirit and the letter of all laws against discrimination, and is committed to non-discrimination because of race, creed, color, sex, age, national origin, or religion. To be considered for inclusion the potential bidder commits to MBE/WBE/VBE/SDVBEs Participation. The successful bidder shall endeavor to provide fifteen percent (15%) spend with certified MBE/WBE/VBE/SDVBEs related to the specific commodity or services identified in the proposal. A certification letter from any of the following agencies will be required of any bidder and/or identified subcontractor claiming MBE/WBE/VBE/SDVBE status at the time of the RFP response. Moffitt accepts all Local, State and Federal Government agencies MBE/WBE certifications, including the following: • City of Tampa • Hillsborough County • State of Florida • Small Business Administration (SBA) 8A Program Certification Other MBE/WBE certifications accepted include: • Florida State Minority Supplier Development Council (FSMSDC) • National Minority Supplier Development Council (NMSDC) & regional affiliates • Women’s Business Enterprise National Council (WBENC) • National Women Business Owners Corporation (NWBOC) Veteran & Service Disabled Veteran (VBE/SDVBE) Certification/Verification accepted: • Department of Veterans Affairs • State of Florida Office of Supplier Diversity Please respond to the section below: Supplier Diversity Utilization and Subcontracting Plan Requirement: Moffitt Cancer Center recognizes the importance of supplier diversity in all aspects of our business and procurement practices and actively encourages the development, utilization and economic growth of certified Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprises (MBE/WBE/VBE/SDVBEs). Central to this initiative is the inclusion and participation of a diverse group of vendors doing business with Moffitt Cancer Center and as such, Moffitt encourages the participation of certified MBE/WBE/VBE/SDVBEs in its procurement process both at the prime vendor level as well as at the subcontractor level of its prime contracts. Moffitt Cancer Center is committed to a comprehensive Supplier Diversity Program that ensures maximum opportunities exist for such diverse businesses. Supplier Diversity Utilization and Subcontracting Plan - Vendors responding to this solicitation are required to submit a Supplier Diversity Utilization and Subcontracting Plan for diverse supplier opportunity and participation of certified MBE/WBE/VBE/SDVBEs with their proposal. The Supplier Diversity Utilization and Subcontracting Plan submitted must include the following:
  7. 7. • Provide Supplier Diversity Utilization and Subcontracting Plan and Description of your Supplier Diversity Program. Supplier Diversity Utilization and Subcontracting Plan and Description of your Supplier Diversity Program submitted: ___Yes ___No • What percentage of spend with certified MBE/WBE/VBE/SDVBEs is projected for the specific commodity or service outlined in this Request for Proposal (RFP): ___________________ (%). • Outline the plan for achieving 1 st tier spend with certified MBE/WBE/VBE/SDVBEs and identify the percentage of spend: ___________________ (%). • Outline the plan for achieving 2 nd tier spend with certified MBE/WBE/VBE/SDVBEs and identify the percentage of spend: ___________________ (%). • A list of the certified MBE/WBE/VBE/SDVBEs that will be utilized as 2 nd tier subcontract(s) Listing Provided: __________Yes __________No ** Note: Your RFP submittal must include your response that addresses the Supplier Diversity Utilization and Subcontracting Plan outlined above. Reports - The successful bidder will be required to provide monthly Subcontract Expenditure Reports to Moffitt Cancer Center identifying certified MBE/WBE/VBE/SDVBE participation that lists total payments made to subcontractor(s) until 100% completion/delivery of the specific commodity or services outlined in this RFP finalized. The report shall include the names, addresses, type of service or commodity provided, dollar amount paid, payment date, FEID #, name of certification entity, business classification, and copy of vendor certification for each vendor identified in the report. All Subcontractor Expenditure reports are also required to be turned in with all pay applications/invoices and a copy sent to Desiree Hanson, Manager, Supplier Diversity Program via email Desiree.Hanson@moffitt.org. • Vendor agrees to provide monthly Subcontract Expenditure Reports with submittal of every pay application/invoice: __________YES __________NO Exhibit A: Project Floor Plan (Floor Plan attached) Exhibit B: General Conditions / General Requirements (General Condition Chart attached) Exhibit C.1: Design Fees (Fee calculation chart attached) Exhibit C.2: Construction Management Fees (Fee calculation chart attached)
  8. 8. Exhibit C.1: Design Fees (Fee calculation chart attached) Please note the following as it relates to the fees: § The fees presented by the architectural firm SHALL include base structural and MEP engineering fees. § Mark-up of MEP fees by the Architect or any of the firm’s consultants is not acceptable. § The hospital reserves the right to competitively bid any consultants such as, but not limited to, food service, equipment planners, interior design, landscape architect, data and communications, technology, signage, etc. § Scope designed by other consultants and added to the GMP for the convenience of contracting will not increase the architectural consultant’s fee. § Architectural consultant will be expected to coordinate all design-related consultant information whether directly contracted to the architect or not. § Architectural fees based on an estimated percentage of construction will be adjusted if the GMP is adjusted after final construction documents and buy-out. All adjustments to fee after final construction documents and buy-out will be based on separate proposals for additional scope. § Please fill out the fee form attached for the project. Reimbursable Expenses Reimbursable Expenses shall consist of reasonable expenditures made by the Architect and the Architect’s employees and engineering consultants in the interest of the Project for the following expenses: • Mark-ups of reimbursable expenses by any firm and their consultants will not be accepted. • Transportation in connection with the Project; living expenses in connection with out-of-town travel and long-distance communications (provided, however, trips which the Architect and the Architect’s consultants make to each other’s offices to coordinate the Design Services are included in the Basic Services). First class transportation and accommodations will not be accepted. • Reproductions, postage and handling of drawings, specifications and other documents handled by the Architect for use by others. • Marketing and collateral materials requested by the Owner, which are pre-approved in writing by the Owner. • Other related expenses as mutually agreed to in writing between the Owner and the Architect.
  9. 9. Exhibit C.2: Construction Management Fees (Fee calculation chart attached) Please note the following as it relates to the fees: § The hospital reserves the right to competitively bid any portion of the work such as, but not limited to food service equipment, structured cable, nurse call, landscape architect, signage, etc. The Construction Manager will be expected to coordinate and monitor Owner’s contractors and vendors. § GC’s will be reviewed on a monthly cost basis and revised based on the final schedule developed by the team. I. CM/GC Fee Provide a Fee Percentage for CM/GC Services during the Project Construction Phase. During the Construction Phase, the CM/GC shall manage the construction, provide and pay for all materials, tools, equipment, labor, professional and non-professional services, and shall perform all other acts and supply all other items necessary to fully and properly perform and complete the work as required by the contract documents. The CM/GC shall be responsible for performing work defined in the contract documents as well as those services defined in “CM/GC Scope of Services” of this RFP and other services as may be contractually agreed upon between the CM/GC and the Owner. All other work will be competitively bid and awarded by the CM/GC. II. General Conditions Fee Provide an Estimated Sum for the Project’s General Conditions fee. This fee is to include Direct Personal Expenses of on-site CM/GC staff, and reimbursable expenses. Fee Proposals Shall Read as Follows: a) Fixed Fee for Pre-Construction Services: $__________________________ Proposed Hours Allocated per Month __________________ hours Unit Hourly Rates for Contract Extension: $__________________ per hour b) Fee Percentage for CM/GC Services: __________________________ % c) Estimated Sum for General Conditions per Month: $__________________________ III. Change Orders Provide proposed change order pricing format. Provide all proposed labor and labor burden cost, material cost, rental equipment rates Identify all markup fees to be included in the Proposed Change (Note that any fee or mark-up for Change Orders not agreed to prior to the execution of the contract will not be accepted later)
  10. 10. IV. Additional Information § Fee is the Construction fee. Embedded fees on labor and labor burden, insurance, tool and equipment rental, materials and subcontract will not be accepted. § Provide a detailed breakdown of other proposed reimbursable expenses. § Provide a list of personnel that will be assigned to the project site. Provide a complete breakdown of all reimbursable and non-reimbursable personnel proposed for this assignment. § If Construction Manager proposes to complete self-performed work, Construction Manager will be required to provide detailed sub-estimate of the proposed scope. § Identify and list the current percentages to be added to the direct labor costs to cover all taxes, insurance and other employee benefits. § The Construction Manager will be required to bid/negotiate all subcontractor’s labor rates and burdens, equipment rate, fees and mark-ups for Owner Representative/Project Manager approval prior to issuing any notice to proceed/subcontracts. Any rates, mark-up or fee that is not previously approved will not be accepted by the Owner and will be between the Construction Manager and their subcontractor to work out. § Provide a schedule of rental rates proposed for Construction Manager or Construction Manager’s subsidiary owned equipment which may be used for, and charged to, the Project. Indicate how small tools or other similar costs are determined and are proposed to be billed to the Project. The net rental cost to the project of any tool or equipment will not exceed 150% of the purchase price of the tool or equipment. All expended tools/equipment will be provided to the Owner for inspection. Maintenance cost is not included in rental cost. § All insurance and bonding rates will be backed up by original insurance quotations on original insurance company letterhead. V. Other Information § List services which are included in the pre-construction phase of the project and preparation of a GMP. Include examples and methods used to prepare schematic, design development, and detailed cost estimates, value engineering system analysis, material options, methods of construction, detailed project scheduling / phasing, local codes analysis and plan / specification review. § List services and methods used during the construction phase of the project which provide organization and continuity between owner, architect, Construction Manager, and regulatory agencies. Include information on bidding practices, meetings, communications, construction administration, scheduling, reporting, and safety. § Discuss previous experiences related to the integration of local labor forces and subcontractors, and your goals regarding this project. § Provide a schedule of current bond premium rates. Include your current total bonding capacity and current available capacity. Also, identify your current bonding company representative. § List all pending or past legal action (lawsuits, claims or liens) or arbitration proceedings your firm and your Contact Office has been involved with during the past three (3) years involving an Owner or Architect. § Although financial statements are not required to be submitted with the Proposal, the firms selected for further consideration will be required to furnish their latest audited financial statement and a Dunn and Bradstreet Report. § Discuss in detail your firm’s cost estimating and value engineering approach and resources you utilize both in house and outside to provide MEP systems estimating and critical MEP value engineering on new construction during pre-construction and construction. § Describe how your firm has incorporated unique and innovative construction techniques or construction management tools to enhance overall project delivery and quality. § Describe the contingencies you typically anticipate on a project of this scope. Describe the
  11. 11. typical percentage (%) range of each contingency. Describe in detail, who controls these contingencies, what and how they are typically utilized and who approves their utilization. § Describe your previous involvement with OCIPs and CCIPs programs on projects of this scope. How well have they worked and are they cost effective? Describe the Pros and Cons of these programs from an Owner’s perspective. § Please outline your firm’s Safety Record and Safety Programs. Discuss the importance of your firm’s commitment to safety. Provide an outline of your firm’s written Safety Program. § Provide an outline of your firms written Mold Prevention Program. § Provide a copy of General Contractors General Liability Loss Runs for the past five years that show total claim values (paid + reserves) for all open and closed claims.

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