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The 5 Types of Meetings Project Managers Need to Master: Slide Deck Number Four - The Change Control Meeting

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As a project manager, you’ll need to oversee various types of meetings. When poorly planned they burn time and cause frustration within the project team. You can master your skills by understanding the components of each meeting in the project lifecycle. Sybex® has created a series of slide decks covering five types of meetings project managers are expected to run. In this, the first deck in the series, we'll explore tips and tactics related to the change control meeting.

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The 5 Types of Meetings Project Managers Need to Master: Slide Deck Number Four - The Change Control Meeting

  1. 1. The 5 Types of Meetings Project Managers Need to Master Slide Deck Number Four: Change Control
  2. 2. Meetings provoke strong emotions for many professionals. When used with skill, they are a way to share information, solve problems, make decisions, and build relationships. Run poorly, meetings burn up precious time and create frustration. Given how many meetings project managers attend, there’s a high ROI in thinking ahead to plan your meetings. To enhance your meeting skills, learn how to navigate five critical types of project meetings
  3. 3. In this, part four of our five-part series covering the various types of meetings project managers need to master, we’ll explore the change control meetings.
  4. 4. Change Control Meetings Despite the best planning in the world, you will encounter surprises on your projects. A risk event may occur. Or you may have a new opportunity to move faster on a project. However, these changes need to be managed in a disciplined, systematic way. While you may have the power to approve small change requests as the project manager, most change requests will need to be reviewed through a governance process and meetings.
  5. 5. The Agenda Provide an agenda in advance so that attendees know which changes will be discussed. The best practice is to circulate the agenda at least one business day in advance of the meeting date (along with supporting documents like copies of the change requests).
  6. 6. Discuss Change Assessment For each proposed change request, present your professional opinion on the potential impact to the project.
  7. 7. Make a Change Recommendation Request the project sponsor approve, deny or comment on the change request.
  8. 8. Plan Next Steps Explain how the change request decision will be communicated and outline how you will describe the impact of the project.
  9. 9. As this series continues, we’ll dive into the final type of meeting you’ll need master in order to be an effective project manager. Explore more at https://www.efficientlearning.com/pmp/

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