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The 5 Types of Meetings Project Managers Need to Master - Slide Deck Number One: Project Kickoff Meeting

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As a project manager, you’ll need to oversee various types of meetings. When poorly planned they burn time and cause frustration within the project team. You can master your skills by understanding the components of each meeting in the project lifecycle.

Sybex® has created a series of slide decks covering five types of meetings project managers are expected to run. In this, the first deck in the series, we'll explore tips and tactics related to the project kickoff meeting.

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The 5 Types of Meetings Project Managers Need to Master - Slide Deck Number One: Project Kickoff Meeting

  1. 1. The 5 Types of Meetings Project Managers Need to Master Slide Deck Number One: Project Kickoff Meeting
  2. 2. Meetings provoke strong emotions for many professionals. When used with skill, they are a way to share information, solve problems, make decisions, and build relationships. Run poorly, meetings burn up precious time and create frustration. Given how many meetings project managers attend, there’s a high ROI in thinking ahead to plan your meetings. To enhance your meeting skills, learn how to navigate five critical types of project meetings
  3. 3. In this presentation, the first in a five-part series covering the various types of meetings project managers need to master, we’ll explore the project kickoff meeting.
  4. 4. Project Kickoff Meeting If you begin a project on the right foot, all the subsequent steps will be easier to manage. Use the following tips to organize an effective project kickoff meeting.
  5. 5. Be Timely Aim to hold the project meeting as soon as possible, within 48 hours.
  6. 6. Introduce the Team Take the time to go around the table and have each person introduce themselves.
  7. 7. Try to Meet In-Person If your team is spread across multiple offices and locations, it may be difficult to bring the team together for a meeting. The expense of bringing in stakeholders is well worth it for the project kickoff meeting to help the team bond and work well together.
  8. 8. Review Project At-A-Glance Data Share the key facts that you know about the project such as due dates, budget (if appropriate), estimated team size and some of the challenges you anticipate facing. By raising problems and issues early, your project team will have the opportunity to start thinking about them. This is also your opportunity to inspire the team with your vision and understanding of the project’s value.
  9. 9. Outline Next Steps Provide a high-level outline covering topics such as next steps in the planning process and when the team can expect to hear more details.
  10. 10. As this series continues, we’ll dive into the four other types of meetings you’ll need to master to be an effective project manager. Explore more at