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Libraries: Scalable Projects for Public Libraries
1.
LIBRARY PROJECTS
Scalable Projects and Ideas For Public Libraries Libraries: Scalable Projects and Ideas Updated 1 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
2.
INTRODUCTION Webbmedia Group worked
with the Chicago Public Library to re-imagine a library for the future. One of our tasks was to develop a broad list of projects that could be implemented using a range of resources and time. Our goal was to harness technology for the purpose of: • enabling libraries to have greater impact on their communities • engage with a wider range of patrons • cross-collaborate with other city/ county departments • bringing a more diverse group of people back in to the physical library space for a variety of purposes • expanding the number of library supporters and sustainers • readying the libraries for change as the media landscape continues to evolve We developed an initial set of 70 different projects. The CPL staff selected 20 of those projects for us to outline. We drafted project descriptions using the following template: • Description: short explanation of what the project is • Recommendations: why we advocate this project • Objectives: what a library can achieve with this project • Task Description: what steps need to be taken for this project • Beneficiaries: who, besides the library, will benefit from the project • Challenges: what known or potential obstacles are there • Partners: who could the library partner with to make this project work • Rating: how much time will the project take to plan and launch, how much will it cost, and how many people will it impact This report includes three of those projects. The can be scaled and replicated by any library. Libraries: Scalable Projects and Ideas Updated 2 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
3.
Project: Adopt a
Librarian Proposal Description Libraries are not places to get books; they are places to get information. In recent years, as more and more people get information through technology, and expect that their librarians are experiences with information technology. Furthermore, as Americans struggle in a down economy, many people look to the library as their only connection to technology. However, decreased budgets and staff have led to a workforce that is unprepared to provide patrons with guidance around accessing and using technology. The Adopt-a-Librarian program will pair technology whizzes with branch librarians in a program that will keep librarians up to date on emerging technology trends. Recommendations Libraries should create a program where patrons who have experience with technology can “adopt” a librarian and mentor them on emerging technology trends. It is something of a reverse reference, giving librarians access to information they might otherwise not have. The technology mentors could visit the library once per month to meet with their adopted librarian in an “office hours” like setting, demoing new products and tools, and answering questions that the librarian might have. Objectives • Keep librarians up-to-date on emerging tech trends, giving them the tools they need to serve their patron’s needs • Create a broad community of technologists who are invested in and become strong supporters of the library Rationale Librarians need to stay up to date with emerging tech trends. It is a field that is always changing and adapting, and Libraries needs a systematic way of keeping librarians engaged in this world. Furthermore, Libraries need to build advocates and proxies within their local communities, and giving technologists a way to give back creates a strong bond between the individual and the agency. Libraries: Scalable Projects and Ideas Updated 3 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
4.
Task Descriptions
Program Development • Develop program timeline • Prospective adoptive technologists enters the program each year • Adoptive technologists (ATs) are provided with a packet of information about the library and its challenges • ATs come into the library at least once a month to have an “office hours” session with their librarian • After each session ATs and librarians complete a feedback form Beneficiaries • Librarians who will better understand technology • The patrons who they serve • Libraries would have increased brand and fundraising potential Challenges • Volunteer organizing takes at least a part time staff person, which might be difficult to allocate given recent budget cuts • Libraries may mitigate this challenge by creating an “adopt-a-librarian” kit that is distributed to branches that might want to take on the challenge Partners • Local technology firms • Google (local representative) • Facebook (local representative) • Twitter (local representative) • Microsoft • Local universities Rating Cost: $10k - $50k initially, then minimal Time: 3 months Community Impact: 3000+ Libraries: Scalable Projects and Ideas Updated 4 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
5.
Project: Backstage Tours Proposal
Description Most library patrons engage with the things we want them to see: our public buildings, books, records, computers, and workspaces. However, there is a whole other side to libraries that remains hidden to the general public, but which is of upmost interest to many. The library’s “backstage,” where books are stored and sorted is endlessly fascinating to many, particularly those in the technology and information sectors. Libraries should create a backstage tour to bring in high-profile technology and information leaders throughout their regions. This type of activity would help them better understand the complexities, challenges, and opportunities in running a large library system, provide them with networking opportunities with peers, and potentially turn them into library advocates. Recommendations Libraries should organize quarterly tours for members of the local technology elite. These tours will take approximately two hours, and end with a mini- reception in a big space within the library. The mini-reception will be a place to discuss what was learned as well as some of the challenges that Libraries face in implementing technology projects. These tours will have an element of exclusivity and intimacy, and build up a community of library proxies within the community’s technology elite. Objectives Turn members of the technology community into library advocates, proxies, and financial supporters. Rationale Internet entrepreneurs and librarians are in the same business: connecting people to information they want and need. Technologists are also very active online, and tend to have their own audiences. Building up supporters in this community could lead to advocacy for library services and direct and indirect financial support. Libraries: Scalable Projects and Ideas Updated 5 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
6.
Task Description Program Development
• Develop tour content • 2-3 hours • Experts describing the most interesting elements of “Backstage at the Library” • Designate a staff person to be a historian who can record and take photos during the tours (doesn’t need to be a professional) • Designate a hashtag for the event • Create tour handouts • Develop mini-reception talking points • Develop training session for tour guides Participation guidelines: • Each participant needs to write a blog post or tweet or take photos or develop some kind of content related to their experience • Each participants should bring a guest – someone who is similarly awesome in the technology space Logistics: • Develop tour calendar (quarterly tours for a select group) • Develop Eventbrite to manage registration • Each person invited can come, but has to bring someone else in the tech community with them • Develop form to collect feedback (use library computers so that participants can get a sense of tech) Marketing: • Develop press packet and social media content to promote the series of Backstage Tours • Reach out to partners to promote the event (universities, etc) • At the end of the year, create a video using the content captured during the tours Beneficiaries !Your budget !Technology community !Senior leadership Libraries: Scalable Projects and Ideas Updated 6 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
7.
Challenges Outreach to this
community might be difficult at the beginning of the project. Partners • Librarians • Other local city/county/university departments Rating Cost: $500 - $10k Time: 3 months Community Impact: 3000+ Libraries: Scalable Projects and Ideas Updated 7 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
8.
Project: Geeks in
Residence Proposal Description Provide access to shared workspace to local geeks and start up technology entrepreneurs in exchange for time volunteered to train staff and engage with patrons. Recommendations • Identify available space. Identify a library branch with available space that can be dedicated to co-working for a selection of geeks. Start with one branch with the view to scale based on success. • Identify geeks for the program. Create a nomination form where geeks can nominate themselves and others - requires references/ recommendations. Use a digital platform to source nominations (eg. Google Doc and Forms). Cross promote with local media/social media. Objectives Engages a new audience of tech savvy, entrepreneurial geeks to spend time in the library • Creates a reciprocal arrangement of mentoring • Positions the library as a hub for ideas and engagement Rationale As information needs shift, it is important to start to position the library as a hub for geeks. Task Descriptions • Identify available space. Identify a library branch with available space that can be dedicated to co-working for a selection of geeks. Start with one branch with the view to scale based on success. • Identify geeks for the program. Create a nomination form where geeks can nominate themselves and others - requires references/ recommendations. Use a digital platform to source nominations (eg. Google Docs and Forms). Cross promote with local media/social media. Libraries: Scalable Projects and Ideas Updated 8 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
9.
Beneficiaries
• Libraries staff • Libraries patrons • Geeks and local tech entrepreneurs Challenges • Identifying space • Sourcing geeks • Policing volunteering Partners • Offices of entrepreneurship/employment/labor • Local CTO office • Local Universities Rating Cost: $500 - $10k Time: 3 months Community Impact: 500 - 1000 people Libraries: Scalable Projects and Ideas Updated 9 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
10.
Key Company Info
Contact Us • Webbmedia Group launched January 2006. Site: • We’ve worked with Fortune 500 and http://www.webbmediagroup.com Global 1000 companies, foundations, Tel: media organizations, governments, (267) 342.4300 universities and tech startups worldwide. • We offer strategy and training services. Email: • Webbmedia Group staff are fluent in info@webbmediagroup.com Japanese, Russian, Ukrainian, Spanish, French and English. Twitter: • All of our research, client work and @webbmediagroup training is personalized for each individual group. About Webbmedia Group Webbmedia Group, LLC is an international digital strategy consultancy that advises Fortune 500 and Global 1000 companies, media organizations, law firms, foundations, associations, governments, startups and universities worldwide. We study disruptive technologies and track the emerging digital trends that will prove most game-changing in the near and mid-future. We advise our clients on how to take best advantage of what's next, giving them critical insights and points of view to push them far ahead of their competition. The company is directed by Amy Webb, CEO. Webbmedia Group includes specialists and experts in technology trends, mobile, tablets, technology/ law, gaming, social media, SEO/metrics, digital media business development, product development and digital media training. Headquartered in Baltimore, Webbmedia Group has team members in more than a dozen cities, including Miami, NYC and Kyiv (Ukraine). We also partner with BYO Consulting and iStrategy, community engagement firms that specialize in gaming and high-profile participatory events. Our virtualized office and distributed platform allows Webbmedia Group to draw on a wide variety of disciplines to serve our worldwide client base. Members of our staff are fluent in Spanish, Russian, Japanese, French and English. Libraries: Scalable Projects and Ideas Updated 10 © 2012 Webbmedia Group, LLC http://www.webbmediagroup.com 1.5.2012
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