Applexus’ xScan is a versatile SAP addon product helps organisations scan, read and post them in SAP. xScan automatically recognizes each field of the documents along with its format and fills in appropriately from the furnished copy before parking to SAP.

1. xScan
Scan It >> Park It >> Post It

2. Are you stressed out with document clutter? Do you face
the common SAP challenges like compliance issues, limited
reporting capabilities and excessive costs per invoice? Do
decentralized invoice receipts with multi-level approvals affect
visibility and lead to longer closing cycles?
The tedious invoice management process demands a
capability for incredibly quick and easy posting into the
system. Automation of the process would ensue long-
term benefits such as better control of payments and
optimization of cash flows.
Streamline Accounts Payable with Scanning Acumen…..xScan
Do poor vendor
relationships
affect the
growth of your
business?
Are manual
routing & follow-
up on unpaid
invoices taking
a toll on your
finances ?

3. Applexus’s x Scan is ideal for organizations with a large number of invoices and
invoices with multiple pages. Customizable on several layers, depending on the
business and industry needs of each organization, xScan scans, reads and posts
documents directly in SAP.
Park & Post your documents in SAP with a single click
Data Entry without Typing, Now a Reality -
Applexus presents xScan, the SAP Add on
Applexus’s xScan is a versatile SAP add on product
that scans invoice information against purchase orders
& posts matched invoices for payment.

4. Digitize invoices without
manual keying in of data
while enabling easy
searches and retrievability
of invoice related
information
Scan the invoice
20 secs
Manually enter
the data
2 mins
Validate the
data
1 min
Save in SAP
10 secs
Manual Invoice Processing Method
xScan
Scan the invoice
20 secs
Save in SAP
10 secs
Automatic
validation
1 sec
Excise PART II Post
GRN
Invoice
Post
2 secs
xScan
The Decisive Advantage
3.5 mins
33 secs

5. Seamless Invoice Posting in SAP
Single
Invoices
Mass
Uploading
Convert to
Digital Data
Filter Data
GRN
Invoice Post
Excise
PARTII Post
Workflows
Error
Handling
Tracking
Attach Soft
Copy
xScan
Scan Extract Document Notify & Report
xScan automatically recognizes and extracts each field of the
invoice and populates it appropriately from the furnished copy
before parking to SAP.
xScan uses ‘optical character recognition’ (OCR) which instantly turns paper documents into a
digital format that can be edited, so there is no need to retype documents. This novel product
of Applexus extracts information on invoices like vendor data, invoice number, date, amount and
even line item details.
xScan automates the processes of scanning, interpreting, and filing of invoice data on the SAP
irrespective of how invoices enter the organization (on paper or in any electronic form). With the
intelligence to extract key information and validate it according to a pre-defined set of rules,
xScan enables accurate invoice processing in less time with fewer human resources.

6. Centralize your
repository of
invoices with the
perfect invoice
data capture
solution.
Automates invoice data entry with OCR
Integrates seamlessly with SAP
Processes hard and soft copies of documents
with an easy-to-use interface
Automates invoice routing and sorting
Verifies information extracted before posting
in SAP
Tracks documents parked to SAP
Captures predefined exception data
Enters invoices from any location directly
into the SAP
Striking Features
Includes invoices in electronic form,
whether scanned or faxed
Leverages designated workflows-prede-
fined workflow templates with robust
functionality
Manages the review & approval process
Option to open & read data from
scanned documents, or scan & read from
a hard copy document
Can be configured for other kinds of
recognition tasks like checks & other
documents

7. Skip the manual keying of invoice
information; retrieve documents easily
Drastically reduce invoice processing time-
increase efficiency
Eliminate errors arising from data entry-
captures duplicate invoices
Increase ROI by lowering cost
No prior knowledge of SAP needed
Supports a wide range of invoice formats
and unlimited number of invoices
Captures all information related to a
particular invoice
Invoice management across multiple
disconnected systems
Scalable foundation
Improve cash management - employees
tend to overlook and miss paying an
invoice before its due date owing to
sheer volume of invoices
Avoid penalties on late payments
Take advantage of early payment
discounts
Eliminate huge volumes of paper &
electronic documents
All stakeholders have real time
access to critical documents-informed
decision-making
Attach supporting documents along
with the invoice
Key Business Benefits
xScan automatically
recognizes each field
of the document
with its format
and populates it
appropriately from
the furnished copy
before parking to SAP.
xScan makes tagging
documents to SAP
easier than ever before.

8. Trivandrum
Applexus Technologies (P) Ltd
3rd Floor, Amstor Building
No. 1 Technopark Campus
Trivandrum - 695 581
Phone: +91 (471) 270-0900
Cochin
Applexus Technologies (P) Ltd
Ground Floor, Athulya Building
Infopark Campus, Kakkanad
Cochin - 682 030
Phone: +91 (484) 401-5285
Bangalore
Applexus Technologies (P) Ltd
Orchid #1, STPI, 6th Floor,
Cyber Park, Electronics City,
Hosur Road, Bangalore - 560 100
Phone: +91 (80) 661-86185
Global Headquarters - Seattle
Applexus Technologies LLC
33507 9th Avenue South
Federal Way, WA 98003
Phone: +1 (206) 249-0900
Sharjah
Applexus Technologies FZC
Q1-09-067/A
P.O.BOX : 9581
Sharjah, UAE
Phone: +971 6 552-9754
Applexus, a global provider of end-to-end IT services, offers innovative solutions in
Mobility, SAP, .Net and Java. Headquartered in Seattle, Washington, we are the trusted
partner of a diverse portfolio of organizations worldwide, including Fortune 1000
companies. We offer onsite, offsite, offshore and hybrid delivery models to proactively
respond to dynamic business scenarios. We take pride in offering exceptional customer
service and assure a service quality guarantee to our esteemed clients.
About Applexus Technologies
E-mail: contactus@applexus.com | Website: www.applexus.com