1. Microsoft Dynamics AX
®
Matching invoices to portions of a
packing slip
White Paper
Date: October 2009

2. Table of Contents
Overview..................................................................................................... 3
Summary .................................................................................................... 9
2
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

3. Overview
Invoice matching functionality has been enhanced in Microsoft Dynamics® AX 2009 Service Pack 1 to
allow for handling of invoices for a portion of a packing slip. Previously, this functionality was available
only when the invoice was received for the full quantity of a packing slip.
In order to use the invoice matching feature, you must enable the functionality through the Accounts
payable parameters form in the company. Click Accounts payable > Setup > Parameters and
select Use invoice matching for this company.
Assume a scenario where a purchase order is created for 100 units of an item.
3
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

4. A packing slip is received for a quantity of 40 units for the above purchase order.
If you look at the remaining quantities on the purchase order, a quantity of 40 has been received and
a quantity of 60 is remaining.
4
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

5. If you drill down into the details of the purchase order line, you can see the corresponding inventory
transactions with the appropriate status.
An invoice is received for a quantity of 10 referencing the previous packing slip. A quantity of 10 is
entered in the Receive now field of the purchase order line.
5
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

6. From the posting invoice form, you can click the Packing slips button to match the invoice to a
packing slip. Note that the Quantity field is set to Receive now.
The packing slip is marked to indicate the matching to the packing slip. Also, the packing slip quantity
to match is updated with a quantity of 10 from a quantity of 40.
6
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

7. On the Posting invoice form, you can see that the match variance is OK, as indicated by a check
mark. You can also see the packing slip number that is used for the match.
Additional matching details can be verified on the Lines tab, as well. The first check mark indicates
that the matched quantity is good, while the second check mark indicates that the price matches from
the purchase order to the invoice.
7
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

8. Now that the invoice information is entered correctly, you can click OK to update the invoice. If you
then click the Quantity tab for the purchase order, you will see that that there are 30 pieces in a
received state, 10 in an invoiced state, and 60 remaining to deliver.
If you check the inventory transactions, you will see the proper quantities in the proper state with the
appropriate cost.
8
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

9. Summary
The process for posting an invoice update that is for a portion of a packing slip is handled by entering
a quantity in the Receive now field of the purchase order line. When posting the invoice, the quantity
should be set to Receive now and the packing slip should be selected to match against the invoice.
The matching policies of the company are applied in the same manner as they would be for a full
update of the packing slip quantity.
9
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP

10. Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your
people to make business decisions with greater confidence. Microsoft Dynamics works like and with familiar
Microsoft software, automating and streamlining financial, customer relationship and supply chain processes in a
way that helps you drive business success.
U.S. and Canada Toll Free 1-888-477-7989
Worldwide +1-701-281-6500
www.microsoft.com/dynamics
The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the
date of publication. Because Microsoft must respond to changing market conditions, this document should not be interpreted to be a
commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of
publication.
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS
TO THE INFORMATION IN THIS DOCUMENT.
Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of
this document may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means
(electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of
Microsoft Corporation.
Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject
matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this
document does not give you any license to these patents, trademarks, copyrights, or other intellectual property.
© 2009 Microsoft Corporation. All rights reserved.
Microsoft, Microsoft Dynamics AX, and the Microsoft Dynamics Logo are either registered trademarks or trademarks of the Microsoft
group of companies.
10
MATCHING INVOICES TO PORTIONS OF A PACKING SLIP