In the modern world multitasking is the need of the hour. But how do we achieve it?

1. MULTI TASKING

2. WHY MULTI TASKING

3. WORKING IN THE 21ST CENTURY
• We haven’t learned to work in the 21st Century
• Explosion of information and technology
• Work environment has shifted along three
dimensions:
– Volume
– Speed
– Complexity

4. Managing Effectively: Three Critical
Challenges
Management Challenges for the 21st
Century
CHANGE

5. WHAT DOES IT MEAN

6. Does it mean doing several
things at the same time?
Does it mean that we live Does it entail juggling
in a state of continuous several jobs or
partial attention assignments?
Does multitasking lead to ‘ Does it mean racing against
workaholism, burnouts? the clock?’
Does it mean having
diverse skills and making
optimum use of them?

7. MULTITASKING
IS ALL ABOUT
MANAGING STRESS
AND
MEETING THE CHALLENGES
AT
THE WORKPLACE

8. Multitasking involves
“Effective time
Management."
Striking a balance and
Finding your own comfort zone

9. HOW DO YOU ACHIEVE IT

10. Prioritize, and do the most
important things first

11. Set goals
• Specific
• Measurable
11

12. Pareto’s Principle (80/20 Rule)
80% of Work gives 20% Results & 20% of Work gives
80% Results
One Rs.500/- v/s Hundred Rs.5/-
Effective v/s Efficient
Smart work v/s Hard work

13. Managing Paradoxes
Management requires
simultaneously mastering
multiple and potentially
Integration and
conflicting situations
fragmentation
Consistency & Flexibility
Reflection & Action
Global Perspective and
Local Understanding

15. Multi-tasking is simply the art
of doing more than one thing
at the same time.

16. He's not just another cricket fan. Shah Rukh Khan owns a team too.

17. Multitasking
How often have you wished for two heads and four pairs of
hands, as you expertly juggle mobile phone, sandwich, files.

18. With great box-office power come prized endorsements Videocon,
Compaq Pepsi Sunfeast Pepsodent

19. Multi-tasking, SRK Style
Whether it's the small screen, big screen, cricket or
commercials, Shah Rukh Khan has done it all.
SRK made his acting debut with Doordarshan's popular serial, Fauji.
Almost a decade later, the actor made a return to small screen to
replace Amitabh Bachchan as the new host of Kaun Banega
Crorepati. Currently, he hit the small screen with his new show, Kya
Aap Paanchvi Pass Se Tez Hain?
Along with director Aziz Mirza and co-star Juhi Chawla, he set up
a production company, Dreamz Unlimited. Though their first and
second ventures -- Phir Bhi Dil Hai Hindustani and Asoka -- were
wash-outs, the troika got third time lucky with Chalte Chalte.

20. What can I do?

21. Prioritize
1. Do
2. Delegate
3. Delay
4. Delete
21

22. Prioritize
1. Address the urgent
2. Accomplish what you can early
3. Attach deadlines to things you delay
22

23. GOOD PLANNING
Concretely identifying a problem
List the problem solving options
Select one of the options
Write out a plan of action

24. Organize
24

25. Obstacles to effective Multi Tasking
Interruption
More interruptions
Periods of inactivity

26. Obstacles to effective Multi Tasking
Too many things at once
Stress and fatigue
All work and no play

27. What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome

28. Concentrate on the task at hand
Focus on your goal
Tune out interruptions

29. 3 Rules of Multi Tasking
Define priorities.
Avoid distractions and lack of focus.
Don’t create impossible situations.

30. Effective Multi Tasking Means
Set realistic goals.
Learn to see the relevance. Use good time management skills.
Plan rewards. Long term planning.
Take Action Break down large tasks.

31. Management Functions
Classical Multitasking
Management Functions Management Functions
Planning Making Things Happen
Controlling Beating the Competition
Organizing Organizing People,
Projects, and Processes
Leading
Leading

32. Who Succeeds? Who Doesn’t
Potential managerial leaders Those who don’t quite make Multi Taskers who succeed:
share traits early on: it:
Bright, with Have been successful, but Have diverse track
outstanding track generally only in one area records, demonstrated
records or type of job. ability in many different
situations, and a breadth
of knowledge of the
business or industry.
Have survived stressful
situations
Frequently described as Maintain composure in
moody or volatile. May be stressful situations, are
able to keep their temper predictable during
with superiors during crises crises, are regarded as
but are hostile toward calm and confident.
peers and subordinates.

33. The successful multi tasker has the
habit of doing the things failures
don’t like to do. They don’t like
doing them either necessarily. But
their disliking is subordinated to
the strength of their purpose.

34. Simple Tip To Effectively Multitask
• Don’t try to manage the clock. Instead try to manage yourself.

35. “The key is not to prioritize what’s
on your schedule, but to schedule
your priorities”
Stephen R. Covey

36. Thank You