Capgemini European Tax reporting services brochure

1. the way we do itBusiness Process Outsourcing
Capgemini European Tax
Reporting Services
KEY FACTS:
• 10 years of experience
• 23 European countries
in scope
• Recovery of more than
€100,000 for the entity
• Over 200 tax and
INTRASTAT-related
reports prepared
regularly
• 100% of completed
declarations submitted
on time
Successfully managing your tax processes can increase both your company’s
profitability and tax compliance. We help you to optimize your business’ European
tax processes by combining Capgemini’s end-to-end process knowledge and highly
efficient processes with the right team of experts to deliver tangible results to the
business.
Europe, like Brazil – where we have specialized tax services and 200 tax experts –
is a region with significant tax complexity. Capgemini Business Process Outsourcing
(BPO) has been successfully delivering Tax and INTRASTAT-related services to its
customers for 10 years. What’s more, our highly motivated and skilled staff prepares
tax documentation for our clients for 23 countries across Europe.
These extremely skilled Capgemini professionals prepare and analyze tax reports in
local languages while your in-house staff focuses on approving and submitting the
reports to legal authorities. As a result you can concentrate on your core goals and
objectives.
Increased
profitability
and tax
compliance

2. 2 Capgemini European Tax Reporting Services
We are ready to provide your business with a tailored set of services,
such as:
More than 200 tax & INTRASTAT-related
reports prepared on a regular basis
Through close and efficient collaboration within the accounting department, our
experts effectively share knowledge and pursue the best possible solutions. All
complex documents are scrutinized thoroughly. The most common challenges are
linked with chain transactions – here detailed analysis is conducted to determine
whether the correct tax rate was used.
Frequent compliance checks are conducted in order to analyze:
With best-in-class processes and controls in place, your enterprise has the tools to
meet deadlines related to tax reporting and tax payments, lowering the penalty risk.
• VAT registers and their reconciliation
with VAT accounts
• Purchase and sales ledger postings
concerning tax data used
• Backdated return form amendments
Analysis of:
• Tax-related turnover reports
• International VAT reclaim
invoicing and handover
to third parties
• VAT declarations
• VAT-related journal entries
• VAT return forms
• Backdated return form
amendments
• Corporate Income Tax
calculation
• IFRS taxation reporting
• INTRASTAT reports
• European Community
sales list report
• Actual accounts data within
scope of tax reports and
evaluation of possible data
inconsistencies
• Withholding tax report
Preparation of:
• Corrections reporting to financial
representatives at client locations
• Year to date VAT accounts
reconciliation
• Tax documentation provision for
tax authorities, Sarbox process and
external audits
• VAT claims calculation
• VAT payment and bookings based
on finance manager documents
• Tax depreciation calculation (FA)
• INTRASTAT queries handling
• VAT number verification
Other tax-related services:
Types of Transactions
• VAT EU number
verification
• Vendor name and
address
• Place of delivery
• Country of origin
• Commodity code
• Tax amount
• Net mass
• VAT rate
Invoice Elements
• Domestic sales and
purchases
• Intercommunity supply of
goods and services
• Intercommunity acquisi-
tion of goods and
services
• Export
• Import
With best-in-class
processes and
controls in place,
your enterprise has
the tools to meet
deadlines related to
tax reporting and tax
payments, lowering
the penalty risk.

3. 3
the way we do itBusiness Process Outsourcing
Client case study:
BUSINESS CHALLENGE
Initial Situation:
1. No standard VAT reconciliation process
2. Lack of end-to-end control between VAT declarations and SAP postings
3. No clear rules regarding usage of SAP VAT codes and GL VAT accounts
4. No global module for Accounts Payable side regarding VAT
and accounting rules
5. Legislation change related to new report for Hungarian location
(Domestic Hungary Report)
6. Sales system conversion from Local to SAP
7. New VAT registrations: United Kingdom, Poland
CAPGEMINI SOLUTION & APPROACH
Outcomes:
1. Full analysis of all VAT accounts and FX differences calculation for last 3 years
2. Reconciliation between VAT declarations and VAT payments/returns -
206 declarations checked in total
3. Revision of all VAT codes relating to transaction type – inter-community
supply of goods/services, exports; inter-community acquisition of goods/
services, imports; domestic sales and supply. As a result six new VAT codes
were created (split by country: Netherlands, Czech Republic, Hungary,
France, Poland, Belgium). GL VAT accounts settings verified and linked to
each VAT registration
4. Creation of Accounts Payable global model - invoices split by vendors and
transaction type (tax code); 59 examples (invoices) showing correct tax code
usage depending on transaction type and location
5. Domestic Hungary Report created to meet all legal and tax requirements
6. Process change and set up of new procedures related to VAT sales report
preparation due to SAP conversion
7. Creation of new VAT reports accommodating local tax requirements
CLIENT BENEFITS:
1. Reconciliation of open items on all VAT accounts and 95% reduction in open items
2. Creation of Accounts Payable global model
3. Creation of Domestic Hungary Report
4. Our involvement in report modifications helped our client make third party cost savings
Our approach to
the VAT accounts
reconciliation process
resulted in the
recovery of
€100,000 for the
entity for our global
manufacturing client.

4. The information contained in this document is proprietary. ©2014 Capgemini.
All rights reserved. Rightshore®
is a trademark belonging to Capgemini.
Outcomes of our approach:
• Increased tax compliance
• Reduced penalty risk
• Enhanced profitability
• Finance managers able to focus on core F&A activities
• Alignment with most current tax regulations
• Access to world-class processes and best practices
• Dedicated team of tax experts
Marcin Sniegowski
Director
marcin.sniegowski@capgemini.com
For more details
contact:
About Capgemini
With more than 130,000 people in over 40 countries, Capgemini is one of
the world’s foremost providers of consulting, technology and outsourcing
services. The Group reported 2013 global revenues of EUR 10.1 billion.
Together with its clients, Capgemini creates and delivers business and
technology solutions that fit their needs and drive the results they want.
A deeply multicultural organization, Capgemini has developed its own
way of working, the Collaborative Business ExperienceTM
, and draws on
Rightshore®
, its worldwide delivery model.
Learn more about us at
www.capgemini.com
www.capgemini.com/bpo
About Capgemini BPO
Capgemini BPO has supported more than 100 clients in transforming
their business processes. We leverage our innovative technologies,
best-in-class processes and integrated global delivery network to deliver
true business outcomes. Collaboration is in our DNA and we pride
ourselves on developing strong strategic partnerships with our clients.
We work closely with your teams to adapt Capgemini’s proven
models to each client’s unique requirements and culture.