A presentation for Toastmasters D82, to be aware of the Toastmaster hierarchy the process and system of elections, and the window of leadership opportunities open to all.

1. Voter Education for
D 82Toastmasters
Nina John DTM
April 2014

2. The Toastmaster hierarchy
4 Clubs - Area
3- 4 Areas - Division
9-10 Divisions - District
Districts – 14 Regions
Toastmasters International
20 members-Club
MEMBER

3. Organizational hierarchy
• Members
• Club Executive Committee
• Area Council
• Area Governor
• Division Council
• Division Governor
• District Officer
• District TRIO –LGM, LGET, Governor

4. Eligibility – Club Executive Committee
• Member of good standing in the club
• Voted in by members
• Elections take place twice a year for clubs
meting weekly, once for those meeting
fortnightly.
1 Member
1 vote
Club Executive
Committee

5. Eligibility – Area officers
• Area Governor – currently, in D82, by selection
(incoming Division Governor)
• Area Council – Presidents, VPE’s & VPM’s of clubs
in the Area
• + others appointed by Area Governor
(Asst. AG. E& T, Asst. AG Mktg.)
Area Governor is appointed for a one-
year term by the District Governor.

6. Eligibility – Division officers
Division Governor
• Should have served six consecutive months as a
District Council member
• Is elected once a year for a one-year term
• Is elected by the District Council
District Executive
Committee -1 vote each
District Council -1 vote
each
Division
Governor

7. Eligibility – District officers
• District PRO, Secretary, Treasurer
• Appointed once a year for a one-year
term
• District Webmaster and Editor may
also be appointed
All are appointed by the incoming
District Governor

8. Eligibility –District officers - LGM
• Should have served six consecutive months as club
president
Plus 12 consecutive months as one of the following:
• Lieutenant governor education and training
Division governor
• Lieutenant governor marketing
• Area governor
• Combination of lieutenant and division governor
positions
District Executive Committee
-1 vote each
District Council -1 vote each
Lt. Gov.
Marketing

9. Eligibility –District officers - LGET
• Should have served six consecutive months as club
president
Plus 12 consecutive months as one of the following:
• Lieutenant governor education and training (LGET)
Division governor
• Lieutenant governor marketing (LGM)
• Area governor
• Combination of lieutenant and division governor
positions
District Executive
Committee -1vote each
District Council -1 vote
each
Lt. Governor
Education &
Training

10. Eligibility –District officers- District
Governor
• Should have served six consecutive months as club
president
Plus 12 consecutive months as one of the following:
• Lieutenant governor education and training (LGET)
Division governor
• Lieutenant governor marketing (LGM)
• Area governor
• Combination of lieutenant and division governor positions
District Executive
Committee -1vote each
District Council -1 vote
each
District
Governor

11. International Officers
• International directors are members of the Toastmasters International
Board of Directors, each representing one of the fourteen Toastmasters
regions.
• International directors are elected to two-year terms.
Are elected by the clubs across the world, or their proxies carried by the
TRIO, at the annual convention.
Each club -2 votes
Proxies carried by
TRIO
International
Director

12. Proxies -clubs
• Club elections – no proxies are allowed.
• All members in good standing are allowed to
vote.
• A majority of the members (51%) must be
present to form a quorum.
• Voting is by simple majority
1 Member -1 vote
No proxies

13. Proxies –District elections (Cont’d.)
• Each member of the district council
is allowed one vote.
• A club proxy for the club president or
VPE allows one vote each.
1 District officer- 1 vote
1 club -2 votes
Proxies – maximum of three

14. Regional Advisor
(One for each Region)
• A Toastmaster of good standing
• 12 consecutive months serving as a DG,
LGET,LGM or a combination thereof
• RA’s report to the International President
through World Headquarters and serve a 16-
month term
Is selected after application to
TMI

15. Additional notes
• Only the roles given below are counted
towards TMI leadership credit:
• Club Executive member (SAA to President)
• Area Governor
• Division Governor
• District TRIO –Governor, LGET, LGM
• Asst. posts are not counted for leadership, but
are eligible for contests!

16. Proxies –District elections
• Each member of the district council, the club President
or VPE in attendance at the District Council meeting
can vote.
• Any club member other than the President or VPE may
carry the vote as a proxy for those unable to attend.
• Proxy templates are available online and must be
submitted to the Credentials Desk for verification
before the elections are held.
• Members carrying the proxy must be of good standing
and the club must also be in good standing.

17. Proxies –District elections (Cont’d.)
• Any active member who carries the proxies of
both the club president and the VPE is allowed
two votes.
• A Toastmaster belonging to two or more clubs
may cast one vote for each of two clubs, but is
limited to a maximum of two votes.
• All other Toastmasters (except members of the
district executive committee) are limited to a
maximum of two votes, regardless of the number
of clubs to which they belong.

18. Proxies –District elections (Cont’d.)
• Any Toastmaster who is also a member of the
district executive committee and is carrying
proxies, or representing two clubs, is allowed
three votes.
• The maximum number of votes that any
Toastmaster may cast is three, regardless of
the number of clubs to which that
Toastmaster belongs.

19. Quorum
• One-third of the club presidents and vice
presidents of the district, or their proxies,
must be present to constitute a quorum.
• If any business is transacted at a meeting
where a quorum is not present, the action
taken is deemed valid, provided it is later
expressly approved in writing by the
affirmative vote of a majority of district clubs
on the basis of two votes per club.

20. Member resources –TMI website
• Officer Nomination Form Template
Officer Qualifications
Credentials Desk
• District Election Voting
• Floor Candidates
• District Election Procedures
• Proxy Form template

21. TMI resources
• www.toastmasters.org
• proxyinfo@toastmasters.org –for
clarifications on District or International
processes/proxies
• districts@toastmasters.org

22. You are the most important part of
Toastmasters.
As a member, cast your vote
for the best leadership –
At Club level
At the Division Level
At the District Level
At the international level