1. Sharffuddeen Nayapadath K
Mobile: +974 7093 0486 Mail: sharfu.nk@gmail.com
Seeking assignments in HR- Admin / Document or Supply Chain Management with a growth
oriented organization
Professional Summary
 More than 8 years of experience in HR-Admin Database, Document
management and stores/inventory management.
 Proficient in Document management, development and analytical
assessment, to strengthen supply chain effectiveness.
 Effective communicator with excellent negotiation skills and analytical
power.
SKILL SET
HR & ADMIN System & IT SKILLS PROCURMENT
• Team Leadership • SAP-Material -
Management
• Purchase & Vendor
development
• HR – System Data
base
• Well versed in MS
Office
• Price Negotiation
• PRO - Coordination • Excel ,MS word, • Inventory
Management
• Payroll Data Base • Power point,
Outlook
• Logistics & M R
Planning
• Administration • Document controller • Inventory valuation
• HR Mobilization &
Recruitment
• HR – Personal file
system
• Method (FIFO/FEFO)
Organizational Details
Feb’ -2014 QDVC/GS/ADE-RLS – Doha Metro Train Project as HR Officer
(HR system Database, PRO Coordination)
 Maintains the work structure by updating job requirements and job descriptions
for all positions.
 Maintains organization staff by establishing a recruiting, testing, and interviewing
program; counseling managers on candidate selection; conducting and analyzing
exit interviews; recommending changes.
 Prepares employees for assignments by establishing and conducting orientation
and training programs.
 Maintains a pay plan by conducting periodic pay surveys; scheduling and
conducting job evaluations; preparing pay budgets; monitoring and scheduling
individual pay actions; recommending, planning, and implementing pay structure
revisions.
 Ensures planning, monitoring, and appraisal of employee work results by training
managers to coach and discipline employees; scheduling management
conferences with employees; hearing and resolving employee grievances;
counseling employees and supervisors.
 Maintains employee benefits programs and informs employees of benefits by
studying and assessing benefit needs and trends; recommending benefit
programs to management; directing the processing of benefit claims; obtaining
and evaluating benefit contract bids; awarding benefit contracts; designing and
conducting educational programs on benefit programs.
 Ensures legal compliance by monitoring and implementing applicable human
resource federal and state requirements; conducting investigations; maintaining
records; representing the organization at hearings.

2.  Maintains management guidelines by preparing, updating, and recommending
human resource policies and procedures.
 Maintains historical human resource records by designing a filing and retrieval
system; keeping past and current records.
 Maintains professional and technical knowledge by attending educational
workshops; reviewing professional publications; establishing personal networks;
participating in professional societies.
 Completes human resource operational requirements by scheduling and assigning
employees; following up on work results.
 Maintains human resource staff by recruiting, selecting, orienting, and training
employees.
 Maintains human resource staff job results by counseling and disciplining
employees; planning, monitoring, and appraising job results.
 Contributes to team effort by accomplishing related results as needed.
December’ 2008 to Jan’ -2014 Jaipuira ABInbev Infrastructure
Developers Pvt Ltd as Senior Admin & Document Controller.
Job Responsibilities:
 Establish centralized hard copy filing system.
 Manage daily uploading and downloading of correspondence, drawings,
transmittals and other documents.
 Manage and monitor day-to-day use of electronic document management system.
 Update all project logs and electronic document management systems.
 Coordinate with consultants and contractors to send and receive various
drawings, submittals, reports and other outstanding issues.
 File, Copy & Scan all project documents as per document controls procedure.
 Upload and distribute documents to relevant parties on project site in accordance
with the document distribution matrix through workflow.
 Convert drawings to various file formats and upload / file as required.
 Coordinate with consultant and client for contractor submittals' approvals.
 Support organization-wide Project Management Information System.
 Coordinate with Document Control Manager to ensure knowledge of EDMS and
PIMS policy, procedures, reports etc. used.
 Coordinate with site users to map and gap EDMS and collaboration processes.
 Ensure accurate and timely processing of data reports as required.
 Follow up and expedite priority items with relevant managers, engineers,
consultants and contractors.
 Manage daily uploading and downloading of correspondence, drawings,
transmittals and other documents.
 Conduct periodic data checks and validation to ensure data accuracy.
 Ensure timely transmission of approved project deliverables to the concerned
stakeholders as per Communication Management Plan. Submittals and other
outstanding issues.
 Generate Progress Reports.
 Maintain Document Control Database.
 Manage Document Control Center, Project Filing System.
 Responsibilities involved all manual and electronic documentation work process
and activities for Civil, Fabrication and Erection of Steel Structure.
 Communication / Liaison with Project Management Team, Client & Subcontractors
effectively and resolve problems & issues related to documentation.
 Implementing established Document Management Procedures
May 2005 to June 2008 Future Group venture Retail India Limited
As a Purchase & Supply chain Executive

3.  Maintain minimum stock level for critical Spare Stores transaction and Inventory
management of Spare & RM & PM, consumable Monitoring & Control the target in
Traceability by doing audit base back traceability for Incoming Stores & Logistics.
 Monitoring & Control the target in Retrievability by doing audit base “Control on
material issue timings” for Incoming Stores.
 Monitoring & Control the target in Delivery Rating by tracking the vehicle records
for Logistics
 Monitoring & Control the target in Stock Accuracy (Through Perpetual Inventory)
& Inventory Control (Through Min-Max Level) for Incoming Stores & Logistics.
 Control the 5S (By on job training & Audit) & doing Kaizen (For Continuous
Improvement) for Incoming Stores & Logistics.
Stores Management
 Overseeing the store management and maintaining reduced inventory levels.
 Maintaining the stock of material without any variance by conducting stock
verification and documentation.
 Prepare report as required by the Project Manager.
 Providing report to Project Team by managing incoming / outgoing project
materials and documentation on daily basis, while ensuring accurate records are
maintained.
 Excellent organizational skill
 Acquired expertise in document control work including maintenance of documents
and engineering drawings.
 Financial structures like Letter of Credit, Purchase Order Terms, Follow up on
deliveries.
Purchase:
 Planning or sourcing of materials ensuring optimum utilization of materials,
maximum cost savings and meeting anticipatory orders. Negotiations to meet
agreed cost / price / savings targets.
 Developing potential vendors/suppliers for achieving cost effective purchases of
material, reduction in prices or rate negotiation, timely delivery and modification
in agreements. Contracting (creation of purchase orders).
 Conducting the Blocks inspection along with the Marker, ensuring the GRN’s are
made on time and ensuring the timely payments to vendors as per the Contract.
Functions:-
 Material Planning on the basis of work-orders
 To Raise Purchase Requisitions
 Maintain Vendor Info records
 To Send enquiries & Negotiate Price and Terms with Vendors
 To Follow-up with vendors, etc.
 Creation of Reports in Material Master.
IT Skills
 Diploma in Computerized PGDCA from Mangalore university
 User for SAP Material Management Module
 Well versed in Windows -Excel, MS Word, Power Point and Outlook.
 MICE (Manipal Institute of Computer Education), Coorg – Karnataka
+
Education
2009 - 10 MBA from Osmania University.
2005 - 06 Post Graduate in Diploma in Computer Application from FMKMC College
University of Mangalore

4. 2004 - 05 B.A (Psychology and Forensic science) from SBRR Mahajana First Grade
College- University of Mysore
Personal Details
Address: NK House, Kallubane Post, Arji Village, Virajpet, Coorg, Pin-571218
Date of Birth: 25th Dec’1983.
Martial Status: Single.
Language known: English, Hindi,Kannada, Malayalam, Tamil.