1. Sharffuddeen Nayapadath K
Mobile: +974 7093 0486 Mail: sharfu.nk@gmail.com
Seeking assignments in HR- Admin / Document or Supply Chain Management with a growth
oriented organization
Professional Summary
More than 8 years of experience in HR-Admin Database, Document
management and stores/inventory management.
Proficient in Document management, development and analytical
assessment, to strengthen supply chain effectiveness.
Effective communicator with excellent negotiation skills and analytical
power.
SKILL SET
HR & ADMIN System & IT SKILLS PROCURMENT
• Team Leadership • SAP-Material -
Management
• Purchase & Vendor
development
• HR – System Data
base
• Well versed in MS
Office
• Price Negotiation
• PRO - Coordination • Excel ,MS word, • Inventory
Management
• Payroll Data Base • Power point,
Outlook
• Logistics & M R
Planning
• Administration • Document controller • Inventory valuation
• HR Mobilization &
Recruitment
• HR – Personal file
system
• Method (FIFO/FEFO)
Organizational Details
Feb’ -2014 QDVC/GS/ADE-RLS – Doha Metro Train Project as HR Officer
(HR system Database, PRO Coordination)
Maintains the work structure by updating job requirements and job descriptions
for all positions.
Maintains organization staff by establishing a recruiting, testing, and interviewing
program; counseling managers on candidate selection; conducting and analyzing
exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation
and training programs.
Maintains a pay plan by conducting periodic pay surveys; scheduling and
conducting job evaluations; preparing pay budgets; monitoring and scheduling
individual pay actions; recommending, planning, and implementing pay structure
revisions.
Ensures planning, monitoring, and appraisal of employee work results by training
managers to coach and discipline employees; scheduling management
conferences with employees; hearing and resolving employee grievances;
counseling employees and supervisors.
Maintains employee benefits programs and informs employees of benefits by
studying and assessing benefit needs and trends; recommending benefit
programs to management; directing the processing of benefit claims; obtaining
and evaluating benefit contract bids; awarding benefit contracts; designing and
conducting educational programs on benefit programs.
Ensures legal compliance by monitoring and implementing applicable human
resource federal and state requirements; conducting investigations; maintaining
records; representing the organization at hearings.
2. Maintains management guidelines by preparing, updating, and recommending
human resource policies and procedures.
Maintains historical human resource records by designing a filing and retrieval
system; keeping past and current records.
Maintains professional and technical knowledge by attending educational
workshops; reviewing professional publications; establishing personal networks;
participating in professional societies.
Completes human resource operational requirements by scheduling and assigning
employees; following up on work results.
Maintains human resource staff by recruiting, selecting, orienting, and training
employees.
Maintains human resource staff job results by counseling and disciplining
employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing related results as needed.
December’ 2008 to Jan’ -2014 Jaipuira ABInbev Infrastructure
Developers Pvt Ltd as Senior Admin & Document Controller.
Job Responsibilities:
Establish centralized hard copy filing system.
Manage daily uploading and downloading of correspondence, drawings,
transmittals and other documents.
Manage and monitor day-to-day use of electronic document management system.
Update all project logs and electronic document management systems.
Coordinate with consultants and contractors to send and receive various
drawings, submittals, reports and other outstanding issues.
File, Copy & Scan all project documents as per document controls procedure.
Upload and distribute documents to relevant parties on project site in accordance
with the document distribution matrix through workflow.
Convert drawings to various file formats and upload / file as required.
Coordinate with consultant and client for contractor submittals' approvals.
Support organization-wide Project Management Information System.
Coordinate with Document Control Manager to ensure knowledge of EDMS and
PIMS policy, procedures, reports etc. used.
Coordinate with site users to map and gap EDMS and collaboration processes.
Ensure accurate and timely processing of data reports as required.
Follow up and expedite priority items with relevant managers, engineers,
consultants and contractors.
Manage daily uploading and downloading of correspondence, drawings,
transmittals and other documents.
Conduct periodic data checks and validation to ensure data accuracy.
Ensure timely transmission of approved project deliverables to the concerned
stakeholders as per Communication Management Plan. Submittals and other
outstanding issues.
Generate Progress Reports.
Maintain Document Control Database.
Manage Document Control Center, Project Filing System.
Responsibilities involved all manual and electronic documentation work process
and activities for Civil, Fabrication and Erection of Steel Structure.
Communication / Liaison with Project Management Team, Client & Subcontractors
effectively and resolve problems & issues related to documentation.
Implementing established Document Management Procedures
May 2005 to June 2008 Future Group venture Retail India Limited
As a Purchase & Supply chain Executive
3. Maintain minimum stock level for critical Spare Stores transaction and Inventory
management of Spare & RM & PM, consumable Monitoring & Control the target in
Traceability by doing audit base back traceability for Incoming Stores & Logistics.
Monitoring & Control the target in Retrievability by doing audit base “Control on
material issue timings” for Incoming Stores.
Monitoring & Control the target in Delivery Rating by tracking the vehicle records
for Logistics
Monitoring & Control the target in Stock Accuracy (Through Perpetual Inventory)
& Inventory Control (Through Min-Max Level) for Incoming Stores & Logistics.
Control the 5S (By on job training & Audit) & doing Kaizen (For Continuous
Improvement) for Incoming Stores & Logistics.
Stores Management
Overseeing the store management and maintaining reduced inventory levels.
Maintaining the stock of material without any variance by conducting stock
verification and documentation.
Prepare report as required by the Project Manager.
Providing report to Project Team by managing incoming / outgoing project
materials and documentation on daily basis, while ensuring accurate records are
maintained.
Excellent organizational skill
Acquired expertise in document control work including maintenance of documents
and engineering drawings.
Financial structures like Letter of Credit, Purchase Order Terms, Follow up on
deliveries.
Purchase:
Planning or sourcing of materials ensuring optimum utilization of materials,
maximum cost savings and meeting anticipatory orders. Negotiations to meet
agreed cost / price / savings targets.
Developing potential vendors/suppliers for achieving cost effective purchases of
material, reduction in prices or rate negotiation, timely delivery and modification
in agreements. Contracting (creation of purchase orders).
Conducting the Blocks inspection along with the Marker, ensuring the GRN’s are
made on time and ensuring the timely payments to vendors as per the Contract.
Functions:-
Material Planning on the basis of work-orders
To Raise Purchase Requisitions
Maintain Vendor Info records
To Send enquiries & Negotiate Price and Terms with Vendors
To Follow-up with vendors, etc.
Creation of Reports in Material Master.
IT Skills
Diploma in Computerized PGDCA from Mangalore university
User for SAP Material Management Module
Well versed in Windows -Excel, MS Word, Power Point and Outlook.
MICE (Manipal Institute of Computer Education), Coorg – Karnataka
+
Education
2009 - 10 MBA from Osmania University.
2005 - 06 Post Graduate in Diploma in Computer Application from FMKMC College
University of Mangalore
4. 2004 - 05 B.A (Psychology and Forensic science) from SBRR Mahajana First Grade
College- University of Mysore
Personal Details
Address: NK House, Kallubane Post, Arji Village, Virajpet, Coorg, Pin-571218
Date of Birth: 25th Dec’1983.
Martial Status: Single.
Language known: English, Hindi,Kannada, Malayalam, Tamil.