This document outlines the organizational structure and roles for AIESEC Indonesia's Global Internship Generation Program (GIP) from January to June 2022. It recommends: 1. Decreasing the oGIP structure if there are less than 10 REs (Realized Experiences) to provide more efficient experiences. 2. Having no Management Board for oGIP and only members under the Vice President of GIP (VPiGIP) to streamline the structure. 3. Focusing on one or two subproducts for GIP to provide better experiences for members and more internship opportunities for Experienced Participants (EPs). The document then provides details on the roles and responsibilities of the

1. AIESEC Indonesia
oGIP Structures

2. Step One:
UNDERSTAND

3. Currently, all LCs in AIESEC
Indonesia are in the start up phase
for oGIP.
(0-10 TNs for Jan-June).

4. Structure
Details for the team:
Duration: 1 January - 30 June
oGIP RE Team (0-10 RE)
Commitment Required: 10 - 15
hours per week
Q3/4 KPI:
Expected Development:
Good opportunity to develop for
VP oGIP,
iGIP Goal: 10 RE
Maximum 4 in the team,
Suggested structure is shown.
Special L&D Needs:
1.GCM: Social Responsibility
2.GCM: Entrepreneurial Outlook
3.Innovative Thinking
4.Flexible Thinking
5.Selection Skills
6.Interview Skills
7.Promotion/Communication/
Sales skills
8.Supply and Demand Analysis
9.Data Analysis
10.Interpersonal Skills
11.Attention to Details
VP oGIP
RA-ME-RE
RA-MA-RE
RA-MA-RE
RA-MA-RE

5. Cluster 1:Recommendation
1. Decrease oGIP structures if you have < 10
RE
2. No MB for oGIP - only members under
the VPiGIP
3. Focus on 1/2 subproducts

6. Cluster 1: JD
Name of Role:
Duration:
Time Commitment
Description
RA-MA-RE
January - June
10 Hours per week (during working hours)
This individual is responsible for the GIP individuals from the promotion - realisation process. Responsibilities include providing promotion support at GIP Fairs to the raise process including
interviews, assessment centre and assessing applications. Following Raising, oGIP TMPs are responsible for matching of their EPs through understanding of supply and demand of GIP TNs
available. Finally implementation of LEAD, preparation of EPs, tracking of EP Experience and Re=integration falls under their responsibility as well.
Responsibilities
1.
2.
3.
4.
5.
6.
7.
8.
9.
KPIs
1. # of RAs
2. # of MAs
3. # of REs
4. NPS score for oGIP
5. Response Rate
6. % of EP timeline/checklist for EP Buddy completed/adhered to
7. Length of time between raise - match
8. Conversion rate of raise-match
9. 100% compliance documentation required for internal audit
10.oGIP EP attendance at OPS
11.# of successful local partnerships
12.# of information sessions conducted
13.# of meetings with universities, student organization and language institutes conducted.
Accountable to:
Cooperations
Competencies
Required
LCVP oGIP
LCVP TM for selection, LCVP oGCDP for ra-ma-re management/local partnerships
Social Responsibility:
1. Demonstrates personal commitment to oGIP and to the development and growth of their EPs
2. Can motivate themselves and others through the identification of the ‘bigger picture’ through the interns and their impact abroad and in Indonesia
3. Accepts responsibility for the outcomes of the EP experience
Social Responsibility
See Above
Entrepreneurial Outlook
1. Scans environment looking for opportunities to promote/source EPs for oGIP
2. Looks out for innovations to expand oGIP
3. Works to achieve target despite challenges etc.
4. Building interpersonal relationships with interns
Competencies
Developed
Learning and
Development Needs
Promotion Support
Sign Ups - ORS management
EP Raising Management
EP Matching Management
Co-delivery: virtual preparation of EPs.
OPS and LEAD for EPs
EP management during realisation
Re-integration
Check documentation of EPs
1. GCM: Social Responsibility
2. GCM: Entrepreneurial Outlook
3. Innovative Thinking
4. Flexible Thinking
5. Selection Skills
6. Interview Skills
7. Promotion/Communication/Sales skills
8. Supply and Demand Analysis
9. Data Analysis
10.Interpersonal Skills
11.Attention to Details

7. These structures
will enable more
efficient and effective
iGIP in
AIESEC
INDONESIA

8. Providing better experiences for
your members and more
experiences for EPs.

9. 2015

10. If you have any questions please email:
MCVP TM: christina.kelman@aiesec.net
MCVP iGIP: fauzia.paramitha@aiesec.net