This is a presentation on how two Business & Functional (Biz Funk) teams -- an Editorial team and a Marketing Team -- used Agile practices to execute their projects and work. This presentation was followed by a panel discussion where team members and stakeholders talked about what prompted them to try it and how it worked for the execution teams, while sharing the good, the bad, and the future.

1. Two Teams Go Lean
An audience‐wide retrospective
April 9, 2013
April 9, 2013

2. Terrence Lori
Facilitator Facilitator

3. Format Fun!
Format Fun!
• What is a retro?
What is a retro?
• The panel is creating retro stickies
• Tell me about the LSAT and Grad Marketing Teams
Tell me about the LSAT and Grad Marketing Teams
• The audience votes
• The retro
The retro
• Networking

4. Meet the LSAT team

5. Jack Glen
Content Content
Manager Manager
M
Matt Walt
Walt
LSAT PM Executive
Director of
Prod
Prod
Development
& Publishing

6. Teachers

7. Christine
Terrence Coach, Grad Agile
Team Scrum
Agile Coach
Agile Coach Master

8. How did they write a book before?

9. Old Flow
Glen

10. Old Flow
Teachers

11. Old Flow
Teachers

12. Old Flow
Teachers

13. Old Flow
Teachers

14. Old Flow
Publishing
Small
Small Dept
Team

15. How did they write their latest book?

16. New Flow

17. New Flow

18. 1.
1 New Flow
New Flow
2.
3.
4.

19. 1.
1 New Flow
New Flow
2.
3.
4.

20. New Flow
Glen

21. New Flow
Publishing
Big
Big Dept
Team

22. Meet the Marketing Team

23. Nancy Maria
Account Executive
Director
Di Director of
of
Creative
Christine
Ch i ti Copy writers,
C it
Operations Designers, Production
Director

24. Lori Ilio
Agile Agile Coach
Coach
C h
Jay
Requester

25. How did they create marketing
collateral before?
collateral before?

26. Old Flow
Requester…
Requester

27. Old Flow
And more
Requesters…

28. Inside the Old Flow
black box…
OUT

29. Old Flow
OUT • Fliers
• Landing Pages
L di P
• Emails
• Posters

30. Old Flow What is the
priority?
Where is
my Not enough
request?
q req s
req’s
captured!
What is my Our team is
Can you
y
priority?
i it ? swamped!
improve
transparency?

31. How do they create their marketing
collateral now?
collateral now?

32. New Flow
New Flow 1.
1
2.
3.
4.

33. 1.
1 New Flow
New Flow
2.
3.
4.

34. Sampling of Agile Methodologies
Created on: Wordle

35. What’s what?
SCRUMBAN
Key parts:
• Defined ceremonies Key parts:
Defined roles • Visual Workflow,
• Combining the best from both Scrum and Kanban, including:
D A visual continuous workflow displayed on a board, (making what
• • fi d if
Defined artifacts • Just‐in‐Time
Just in Time (making what
Defined time‐box iterations is needed, when it is
• • Using Specialized functional teams are possible,
Cross‐functional teams needed, and only in the
• • Focused on continuous and empirical process optimization,
amount that is needed),
• Responding to change over following a plan as soon as capacity
Responding to change over following a plan, as soon as capacity
• Limit Work in Process
becomes available,
(WIP),
• Limiting WIP: Establish optimized workflow based on capacity,
• Optimize the process/flow
e.g. two tasks per user at a time.
Source: Kanban and Scrum: Making the most of both

36. LSAT Scrumban Pilot
• 3 Ceremonies/Artifacts:
– Daily Scrum
Daily Scrum,
– Online Scrumban Board,
– Demo
Grad Marketing Scrumban Pilot
• 4 Ceremonies/Artifacts:
– Daily Scrum,
Daily Scrum,
– Scrumban Board,
– Retrospective,
– Product Owner

37. Format Fun!
Format Fun!
Retro stickies
Retro stickies created
Context around both teams
• The audience votes
h di
• The retro
• Networking