This document discusses SharePoint governance and policy enforcement. It defines governance as the set of policies, roles, responsibilities and processes that guide how business and IT work together. SharePoint governance applies these principles specifically to SharePoint usage and management. The document also discusses using SharePoint as a service and having standardized processes for tasks like site provisioning and permissions management. Finally, it covers options for automating policy enforcement, ranging from encouragement to fully automated approaches using tools and custom code.

1. Accessible content is available upon request.
SharePoint Saturday Florence
SPaaS - SharePoint as a Service
Building Effective Business Collaboration Platforms
Gonzalo Marcos – 20th June 2015

2. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Technical Solutions
Professional
Gonzalo.Ansoain@avepoint.com

3. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
1. What's Governance?
2. What's SharePoint Governance?
3. SharePoint as a Service
4. Policy Enforcement

4. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
1. What is Governance?

5. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Expectations
Roles &
Responsibilities
Policies Processes GOVERNANCE
“Governance is the set of policies, roles, responsibilities and
processes that control how an organization's business divisions
and IT teams work together to achieve its goals. […]
Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx

6. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
2. What is SharePoint Governance?

7. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Why are we here?

8. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Chaos
Restricted

9. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Business
Needs
Usage
Technical
Needs
Control

10. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
 Is the site still active?
 Is the content still accurate?
 Sensitive data stored in unsecure areas? PII?
 How do we prevent sharing of confidential documents?
 Is there content stored that should be in another system?
Quality & Discoverability
Compliance, Appropriateness and Restrictions
 Search result relevant?
 Not knowing where to look?
 How do I measure SharePoint success?
 How do I manage storage growth?
 What are the SharePoint uptime service level agreements?
Adoption
Infrastructure

11. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
3. SharePoint as a Service

12. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Expectations
Roles &
Responsibilities
Policies Processes GOVERNANCE
“Governance is the set of policies, roles, responsibilities and
processes that control how an organization's business divisions
and IT teams work together to achieve its goals. […]
Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx

13. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Every
New Site
Collection
Add to
Backup Plan
•What SLA?
Security
•Permissions
Turn on
Auditing?
How much?
Who “Owns”
it?
LifeCycle
Management
Compliance
Archiving?
Custom
Branding or
Design
Elements?

14. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Enabling Effective Governance
© 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
SharePoint
as a Service
Policy Process
People
Tech

15. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Site Collection Request
Transfer/Clone User
Permissions Request
Site Request
Solution Package
Deployment Request
Content Move
Request
Gallery Artifact
Deployment Request
Grant/Revoke
Permissions
Recover Content
Request

16. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
4. Policy Enforcement

17. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
 Encouragement
 Resource intensive
 PowerShell Scripts
 3rd Party Tools
 Custom Dev
 3rd Party Platform
automatedpartly automatedmanually

18. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Q & A