This is an archive on a webinar delivered on January 12, 2012. Description: If you’re really new to cataloging, this session is for you. In this 90-minute online session, facilitated by NEKLS technology librarian Heather Braum, you will: learn the basic principles behind cataloging, discover why librarians catalog, learn to read a basic MARC record, see what a good MARC record looks like, learn basic cataloging terminology, and practice describing different materials. Special thanks to Robin Fay for allowing me to use a couple of the ideas shared in this webinar and presentation. See her outstanding slides: http://www.slideshare.net/robinfay/cataloging-basics-presentation.

1. Cataloging Basics
Do you want to be a copy cat?
First Steps to Becoming a Fantastic Copy Cataloger!
Heather Braum
NEKLS Technology Librarian
January 12, 2012

2. Intros
Brenda Hough
NEKLS Continuing Education
Consultant

3. Intros
Sharon Moreland
NEKLS TechnologyConsultant

4. Intros
Heather Braum
NEKLS Technology Librarian

5. Today’s Agenda
1. What this session IS and IS NOT
2. Why do librarians catalog?
3. What is cataloging?
4. Cataloging terminology
5. Breaking down MARC
6. Types of Library Items
7. Practice Describing Items
8. Tools for finding MARC records
9. Further Resources

6. What this session IS NOT
• A how-to originally catalog materials
• A review of proper cataloging punctuation
• A session for full-time catalogers
• A review of every intricacy of cataloging
• Cataloging in a specific system (like Koha,
Sirsi, or Alexandria)

7. What this session IS
• For librarians who catalog part of the time
• For librarians who want to learn more
about MARC records and copy cataloging
• For librarians who only copy catalog
• For librarians wanting to touch up on
cataloging skills

8. Poll Question
What percentage of library work time do
you catalog?
A. 0-25 percent
B. 25-50 percent
C. 50-100 percent

9. Why do librarians
catalog?

10. For our patrons
Image source (CC): http://www.flickr.com/photos/alltoomuch/3389937799/in/
faves-10557450@N04/

11. For librarians
Image source (CC): http://www.flickr.com/photos/imuttoo/2678338851/in/photostream

12. To track materials
Image source (CC): http://www.flickr.com/photos/mil8/380101976/in/photostream/

13. Other Reasons
• To track statistics about library materials
• To keep a record of library materials
• To organizer library materials to be easily
accessible
• To describe library materials

14. Why do you catalog?
Put your answers in chat

15. What is cataloging?

16. Organizing
Image source (CC): http://www.flickr.com/photos/alltoomuch/3389937799/in/
faves-10557450@N04/

17. Address Books
Image source (CC): http://www.flickr.com/photos/liquidskyarts/3651109505/

18. Ways to organize
• Alphabetical (Title, Author, Publisher, Series)
• Alphanumeric (call numbers)
• Numerical (Dewey call numbers)
• Sequential (newest to oldest)
• Series
• Size
• Others?

19. Differences
vs.
vs.

20. Standards
• AACR2
• RDA
• FRBR

21. Three pieces
• Container
• Data
• Information

22. Containers
Image source (CC): http://www.flickr.com/photos/johncohen/55582632/in/photostream/

23. Containers
• Data is the records that make up the
container -- the library database.
• The old card catalog was the container.
The individual cards were the data.
• The information was what was on each
card!
• Today Data is stored on MARC records

24. Data
Image source (CC): http://www.flickr.com/photos/reedinglessons/2239767394/

25. Data: MARC

26. Data
• A library’s records are made of:
• The Bibliographic record (MARC)
• Information about the material
• The copy holdings record (item record)
• Information about the local material

27. MARC record

28. Copy Holdings Record

29. Information
Image source (CC): http://www.flickr.com/photos/cambodia4kidsorg/260004685/in/photostream/

30. Information:
Bib Record

31. Bib Record Parts
• The bibliographic record information:
• Title
• Author
• Physical descriptors
• Publication
• Subjects
• Contents
• Others?

32. Information:
Copy Holdings

33. Copy Holdings Parts
• The copy holdings record information:
• Barcode
• Call number
• Replacement price
• Date added
• Collection group (if in your system)
• Circ rules (if set up in your system)
• Others?

34. Tips when cataloging
• Pay attention to searching when looking
for records
• Not all records are created equally as
you will learn shortly.
• Paying attention to details makes for a
great copy cataloger

35. Image source (CC): http://www.flickr.com/photos/msiebuhr/987572658/

36. Cataloging Terminology

37. 1. z39.50

38. 2. Copy Cataloging

39. 3. Copy Holdings
(Items)

40. 4. Bibliographic Record

41. 5. Subfield

42. 6. ISBN/LCCN/ISSN

43. 7. Tag (MARC)

44. 8. MARC

45. 9. Title Page (t.p.)/Verso

46. 10. Imprint

47. Bonus: CIP

48. Breaking Down MARC

49. MARC record

50. Parts of MARC
• 010 -- LCCN (Library of Congress)
• 201007504
• 020 -- ISBN, 10-digit and/or 13-digit
• 022 -- ISSN (Magazines; Journals; Serials)
• 024 -- SN (Standard Number) UPC Code
• 100 -- Author Information

51. Parts of MARC
• 245 -- Title information
• a: First part of title
• b: remainder of title (subtitle)
• c: statement of responsibility
• h: GMD/format
• n: number of work
• p: name of part/section of work

52. Parts of MARC
• 250 -- Edition information
• 260 -- Publishing information
• 300 -- Physical description
• 490 -- Series statement
• 500 -- Notes (General)
• 505 -- Contents

53. Parts of MARC
• 508 -- Creator/Producer
• 511 -- Performer
• 520 -- Summary
• 538 -- System details
• 600/650/651/655 -- Subjects
• 700 -- Personal Name

54. Questions to ask
• Does the title match?
• Does the author match?
• Does the ISBN and/or SN match?
• Does the bib say something about being
large print edition/widescreen edition/
unabridged edition & match the material in
hand?
• Is the pagination/running time match/very
close?

55. Which record is better?

56. or

57. Which record is better?

58. Why?

59. Types of Library Items
A Review

60. Music CD

61. Hardback Book

62. Large Print Book

63. Abridged Audiobook
on CD

64. Widescreen DVD

65. Practice Describing
Items

66. T.P.

67. Verso

68. Publication

69. T.P.

70. Verso

71. Children’s Book

72. One is not like the other

73. Tools for Finding
MARC Records

74. MARC Record Sources
1. Your local (shared) catalog
2. Vendor records
3. Z39.50 servers set up in your ILS
4. Statewide catalog (Agent in Kansas)
5. Amazon & IMDB via Libcat: http://libcat.org/
6. MarcEdit tool has a built in Z39.50 client
(http://goo.gl/r9FTY)
7. CatExpress (OCLC -- paid subscription)
8. Original cataloging

75. Further Resources

76. Credits:
Robin Fay for her excellent
cataloging basics presentation.
Her content was used with
permission.
http://goo.gl/0702o

77. Heather Braum
hbraum@nekls.org
Handouts, slides, and an archive
of the webinar will be posted
at http://nekls.libguides.com/
copy-cataloging-webinar

78. Image source (CC): http://www.flickr.com/photos/msiebuhr/987572658/

79. Thanks!