The document outlines 8 steps to having great meetings: 1) have a clear and concise agenda, 2) invite the right people, 3) ensure technology works properly, 4) start and end on time, 5) keep conference calls short, 6) focus on the present meeting, 7) make the environment pleasant, and 8) show respect to all participants.

1. 8 Steps to great
MEETINGS

3. In the US there are...

4. In the US there are...
11 million meetings a day

5. In the US there are...
11 million meetings a day
4 billion meetings a year

6. In the US there are...
11 million meetings a day
4 billion meetings a year
and

7. 37%
of employee’s time
is spent in those meetings

8. most of these meetings
are very bad

9. Here’s the 8 steps
to great meetings

10. 1. Agenda

11. Ever been in a
beautifully-planned garden?

13. It got that way
with a clear plan

14. Make your agenda
Clear
Concise
Attainable in one meeting

15. Ever had too much food
on your plate?

17. Only bite off what you can chew,
and NEVER
have so much on the agenda
you have to schedule another meeting

18. 2. Right People

19. Ever felt totally
lost in a meeting?

21. Or trapped?

22. If someone does not
need to be there
DON’T invite them!

23. 3. Technology

24. Ever wasted 10 minutes
because you couldn’t
get the projector to work?

25. Get there early
and iron out all the kinks

26. A word about
your slides...

28. If you can’t figure them out,
neither will they!

29. 4. Timing

30. You know how to
catch a plane on time

31. You know how to get
to the movies on time

33. So get to your meeting on time

34. Start on time

35. Never penalize the ones who
show up, by making them
wait for latecomers

36. A word about
meetings that melt...

37. You started at 1 pm,
and now it’s 4:30 pm...

39. Go back to step 1.
Classic case of
too much on the agenda

40. 5. Conference Calls

41. Ever had everyone wait,
while someone
called the ones who
were not on the call?

42. Its not because they forgot

43. Its because they
don’t want to be on it!

44. Make your conference calls
REALLY short

45. Ever wonder what
they’re really doing
on a conference call?

48. 6. Be Here Now

49. Have everything ready

50. Pens, paper, water, snacks...
Whatever might be needed,
have it available

51. A note about
phones and laptops

53. If people are doing the work
at the meeting
that they would be doing
if they were not at the meeting

54. then
a. there’s something wrong
with the meeting

55. or
b. they didn’t need to be there

56. 7. Beauty

57. If our meetings
looked like plants,
would they look like this?

59. or this?

61. Black belt tip:
Always have something
natural in the room
A plant — some real flowers —
it makes a huge difference

62. Be clean

63. Ever come in and
the room is not clean?

64. When you’re done,
leave the plus for the next people.
Clean up — they’ll appreciate it.

65. 8. Respect

66. Ever been in a meeting
where the atmosphere
looks like this?

68. If you’re a leader
then be a leader, and...

69. Pay deep respect to all people
no matter what kind of person
they might be

70. Before you shoot
someone down, ask...

71. What I think you said was,
(repeat back to them)
is that correct?

72. You’ll be amazed how much
respect YOU get from
your team for that

73. Let’s Review

74. Let’s Review
1. Clear agenda

75. Review
1. Clear agenda
2. Right people

76. Review
1. Clear agenda
2. Right people
3. Technology

77. Review
1. Clear agenda
2. Right people
3. Technology
4. Timing

78. Review
1. Clear agenda 5. Conference calls
2. Right people
3. Technology
4. Timing

79. Review
1. Clear agenda 5. Conference calls
2. Right people 6. Be here now
3. Technology
4. Timing

80. Review
1. Clear agenda 5. Conference calls
2. Right people 6. Be here now
3. Technology 7. Beauty
4. Timing

81. Review
1. Clear agenda 5. Conference calls
2. Right people 6. Be here now
3. Technology 7. Beauty
4. Timing 8. Respect

82. Review
1. Clear agenda 5. Conference calls
2. Right people 6. Be here now
3. Technology 7. Beauty
4. Timing 8. Respect

83. 8 Steps to great
MEETINGS