Effective Energy Management - California Savings Summit 2013
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You don’t have to spend a ton of capital or energy to save on both utility costs and consumption. This session will offer practical advice on both starting and maintaining an effective energy management plan.
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Effective Energy Management - California Savings Summit 2013
- 1. Building the Foundation for an Effective Energy Management Program Energy Conservation: Keep the Change Raven Sykes Applications Engineer raven@schooldude.com
- 2. Definition: The sum of measures planned and carried out to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained. Energy Reduction: Goals that focus on reducing energy consumption Energy Conservation: Long term goals that focus on minimizing energy consumption over time What is Energy Management?
- 4. • Increased Global Demands = Higher Sustained Prices – Electricity, Natural Gas, Coal, Oil • Do NOT have a Baseline • Aging Buildings and Equipment • Climactic Effects and Disasters • No Buy In from Staff Pain Points
- 5. Energy expenses represent 16% of a school's controllable costs.
- 6. SCHOOLDUDE 6
- 7. SCHOOLDUDE 7
- 8. The Economics • Several districts * – 2004/05 -- $240/student – 2007/08 -- $370/student – 55% growth while enrollment flat 0.00% 20.00% 40.00% 60.00% 80.00% EneryCost/Student PercentIncrease Energy Cost/Student District A Kileen District B District C District D *Tasbo eFacts Managed vs. Unmanaged • Unmanaged is spending $60- $100 more per student per year • Competing with other resources • Classroom • Maintenance • Capital backlog • Needed equipment Schools That Are NOT Managing Costs
- 9. – Save 10%-15% by changes in behavior or increased awareness – Save 5-20% by effectively managing, maintaining and operating schools Savings Example: – Average utility costs = $295.13 per student – 10% savings = $29.50 per student annually –4,000 students = $118,000 savings Schools That Are Managing Costs
- 10. SCHOOLDUDE 10
- 11. It Can Be Done • Energy Star rated buildings use 35 percent less energy and generate 35 percent fewer Greenhouse gas emissions compared to average buildings. • Buildings that have earned the Energy Star cost 50 cents less per square foot to operate. (Source: Energy Star) It Starts with the Bills and it Ends with the Bills!
- 12. Energy Manager Responsibilities Create Energy Plan and Policy Chair Energy Committee Generate/ Update/ Implement Master Plan Create Program For Individual Facilities Produce and/or Supervise Annual Audits Help Create Preventive Maintenance Program Help Balance Efficiency and Safety [e.g., IAQ] Help Create Efficient Construction Institute and Oversee Commissioning Prepare Both Annual and Project Budgets Serve as Utility Negotiations Coordinator Establish Energy Efficiency Rewards Find Technical and Financial Resources [Grants/Rebates] Create Evaluation and Reporting Procedures Standardize Savings and Verification Procedures Inform and Discuss – Communicate Source: Texas Energy Managers Association
- 13. Create Energy Plan and Policy Chair Energy Committee Generate/ Update/ Implement Master Plan Create Program For Individual Facilities Produce and/or Supervise Annual Audits Help Create Preventive Maintenance Program Help Balance Efficiency and Safety [e.g., IAQ] Help Create Efficient Construction Institute and Oversee Commissioning Prepare Both Annual and Project Budgets Serve as Utility Negotiations Coordinator Establish Energy Efficiency Rewards Find Technical and Financial Resources [Grants/Rebates] Create Evaluation and Reporting Procedures Standardize Savings and Verification Procedures Inform and Discuss – Communicate Source: Texas Energy Managers Association Energy Manager Responsibilities
- 14. What are your Challenges? Time Money People to See it Through OVERWHELMED!?!?
- 15. Energy Management Plan Top 5 Places to Start • Gather Utility Bills • Create Energy Policy • Create Energy Audit Plan • Gain Buy In and Start changing Behaviors • Create Evaluation and Reporting Procedures
- 16. • Enter and Track Billing Data • What I am spending and using • Helps me establish a baseline • Understand my high and low performing buildings Gather Utility Bills MISSING HAVE YOU SEEN THIS BILL? Electric Bill Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz PLEASE – INFORMATION NEEDED Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling. If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555-5555 “You don’t know what you don’t know…”
- 17. Bill Entry in UtilityDirect
- 18. Energy Saving Opportunities • Misread meters • Malfunctioning meters • Estimated Accounts • Account Ownership Problems • Incorrect units of measure, multipliers, and rates • Removing Personal Appliances • Electric Demand Reduction • Energy Waste • Inefficient buildings • Malfunctioning equipment • Operational Opportunities • Water Leaks • Oil Bill Problems
- 19. Tracking Bills in UtilityDirect
- 20. Creating a Viable Energy Policy An Energy Policy is a great step to being effective. POLICY REAL AUTHORITY EFFECTIVE PROGRAM
- 21. What the Energy Policy States • Rising Utility and Maintenance Costs are a concern. • A trained employee is needed to manage energy-related issues. • The Administration is authorizing the Energy Manager position. • Certain energy management goals will be obtained. • A plan will be prepared and implemented. • Incentive and reward ideas will be considered
- 22. Sample Energy Management Policy
- 23. • Each Building is Different • Individualized Energy Plan • Start with a friendly Building Building Policies
- 24. Annual Energy Audits Knowing what you have and the condition it is in is essential to saving energy. • Inventory Equipment • Develop records of problem areas • Record changes in building use. • Refine list of needed projects.
- 25. What should you be doing??? • Develop relationships with facilities and building staff • Maintaining Equipment essential to your Buildings through a routine PM program • Establish an Energy Master Plan for replacing inefficient equipment • Implement Technology that ensures more efficient use of energy
- 26. Facility Director • # of Reactive Energy Equipment WOs • # Climate Control WOs • # PM Energy Equipment WOs • Technical Issues Energy Manager • Monthly Energy Cost and Use Trends per Building • Monthly Energy Cost and Use Trends by Utility • Energy Action Plan Getting Buy In - Working as a Team
- 27. [Motivation] – Low Cost • Involve building occupants • Make decision makers aware • Train staff • Reward • Provide information Changing Human Behaviors
- 28. The Winds of Change Power of the People! • Sustainability Council: Made up of faculty, staff, and students from different departments. • Internal Energy Competitions • Challenge other schools or even different districts in the same area. • Leverage the community by working with different groups to use energy more efficiently.
- 30. Incentives Make a Difference Free T-Shirts Pizza Party Coupons Publicity in the School Newspaper or Magazine Movie Tickets or Priority Seating at Athletic Event
- 31. Education and Awareness: This is How We Do It! ‘Two-pronged’ approach •Tresine Logsdon: •Teaching background •E=USE2 & other curriculum, student energy teams •Britney Thompson: •Engineering background •Energy monitoring, data analysis, other technical areas Fayette County Public Schools, Lexington KY •40,000 students •6,200 employees •59 schools + support buildings
- 32. Successes in Energy Management Two-year energy savings & avoided costs: $2,168,777 FY2009 Average EUI FY2012 Average EUI Change in EUI Schools Only 81.96 65.57 -19.99% Schools, Athletic, Support 82.54 69.17 -16.20% Fayette County Public Schools Energy Utilization Index – Ranking by Change Building 2009 EUI (KBTU/ft2) 2012 EUI (KBTU/ft2) Change Rosa Parks Elementary 88.99 51.27 -42.39% Henry Clay High 130.63 88.33 -32.38% Eastside Tech 84.40 57.66 -31.68% Tates Creek High¹ 113.43 80.97 -28.61% Lafayette High¹ 122.58 93.26 -23.92% Johnson Elementary 72.10 57.66 -20.03% Northern Elementary 103.46 83.13 -19.65% Jessie M. Clark Middle 66.18 53.79 -18.73% Picadome Elementary 79.79 64.91 -18.65% Beaumont Middle 90.67 74.35 -18.00% FY12 Utility Costs Electricity: $6,700,000 Natural Gas: $780,000
- 33. Education Leads to Understanding Sustainability, Energy & the Environment Student-driven, Core Content-based 8-step program Step 1: Form an E=USE2 Team Step 2: Energy Assessment (Secret Energy Audit, Plug Load Survey, Light Level Survey, KGHS Energy Inventory) Step 3: Awareness & Education (Light switch/exterior door stickers, posters, video, patrol Post-Its) Step 4: Design/Implement Sustainability School Improvement Project; KAW Excellence in Water Education Award; LiveGreen Lexington Games Step 5: STEM and our Environment (UK College of Education) Step 6: KY NEED Youth Awards for Energy Achievement program Step 7: Summary & Wrap Up: School Energy & Sustainability Plan Step 8: Recognition and Reward ($$$)
- 34. Sustainability Not just energy, but everything ‘sustainable’ or ‘green’ including •School Gardens •Design & Renovation 101 •Pilot High School Bio-fuels lab •Indoor & Outdoor Air Quality •Bluegrass Youth Sustainability Council Sustainability Council developed Sustainability Plan in 2011 with four main goals: •Strive to be toxins free •Use natural resources responsibly •Create indoor and outdoor green and healthy spaces •Teach, Learn, Engage, and Celebrate
- 35. Awareness & Communication •Student energy team patrols •Student produced videos & announcements •Monthly Energy Reports •Faculty Meeting & Staff Presentations •Bi-annual board reports •Local Ch. 13 Quarterly It’s About Sustainability Program •Online: Sustainability.FCPS.net •Twitter: @EnergyFCPS •Branding program with logo
- 38. 0.00 0.01 0.01 0.02 0.02 0.03 0.03 0.04 0.04 July August September October November December January February March April May June Use Per Sq Foot 2009 2010 Year Data 2011 2010 2009 2008 2007 2006 Month HDD CDD HDD CDD HDD CDD HDD CDD HDD CDD HDD CDD Jan 847 0 846 0 777 0 725 0 614 1 535 0 Feb 480 4 768 0 536 0 504 4 674 0 604 0 Mar 424 8 402 0 414 17 368 6 319 34 438 16 Apr 118 79 128 67 137 57 173 33 211 62 139 73 May 29 191 28 238 30 225 39 85 61 160 80 100 Jun 0 463 0 499 0 400 0 469 0 346 0 290 Jul 0 579 0 537 0 451 0 433 0 420 0 455 Aug 0 453 0 499 0 475 0 414 0 592 0 477 Sep 15 273 0 370 8 183 8 238 4 305 21 162 Oct 204 27 112 62 178 33 209 34 76 153 221 29 Nov 323 19 401 1 354 1 468 0 431 1 365 4 Dec 509 1 932 0 759 0 548 2 523 6 534 0 Grand Total 2949 2097 3617 2273 3193 1842 3042 1718 2913 2080 2937 1606 Use by Building Report Utility Direct allows you to evaluate buildings versus like buildings or multiple years. You can do Degree Day analysis. Reporting & Benchmarking- Evaluation TDD Analysis
- 39. Making it Easier
- 40. Continuous Communication Regular Communication at all levels is necessary to create the best possible energy program. • Visible: It must be seen. • If people don’t see it, it isn’t important. • Relevant: It must meet a need. • Support comes from those who know the WHY. • Responsive: It must support, not hinder. • They work with you when you work with them.
- 42. Education-Not Just Your Website… Social Media!
- 45. Looking for Other Savings Opportunities “You don’t get anything unless you ask!” • Understand billing structure, evaluate rates, and negotiate with utility companies when applicable. • Research Rebates and Incentives with Federal, State, Local Government, and Utility Providers. http://www.dsireusa.org/
- 46. Educational Resources for Energy Conservation http://www.energystar.gov/index.cf m?c=k12_schools.bus_schoolsk12 http://www.standardcarbon.com/ http://www.usgbc.org/DisplayPage.aspx?CMSP ageID=1988
- 47. http://www.ashrae.org/ http://www.seco.cpa.state.tx.us/ Educational Resources for Energy Conservation
- 48. Educational Resources for Energy Conservation
- 50. Newport-Mesa Facility Support Services Newsletter • http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/79272487 11601275121.pdf National Clearinghouse for Educational Facilities -- • www.edfacilities.com ENERGY STAR -- • www.energystar.gov/index.cfm?c=guidelines.guidelines_index Fayette County Public Schools Energy Website • http://www.sustainability.fcps.net/energy-data/schooldude The Texas Energy Managers Association (TEMA) • http://www.texasema.org/ Association of South Carolina Energy Managers (ASCEM) • http://www.energy.sc.gov/index.aspx?m=14 Santa Fe Public Schools Newsletter • http://www.k12masters.com/wp-content/uploads/downloads/2012/01/Example- Energy-Conservation-Newsletter-1-12-12.pdf Additional Resources
- 52. Action Plan 1. Review Existing Energy Management Plan or Create New one 2. Begin Fostering Relationship with Facility Manager and Building Staff 3. Walk through Buildings and conduct a preliminary energy audit 4. Collect Utility Bills and start tracking them to establish a baseline 5. Create Evaluation and Reporting Procedures
- 53. • Find out Cost and Usage –Starts with Bills and Ends with BIlls •Track Data • Track Historical Data to get a Benchmark • Check for billing errors in current bills • Address Human Behaviors and modify them • Look for Savings Opportunities •Implement an Effective Energy Management Program that focuses on changing behaviors, leverage technology, and focus on Preventive Maintenance to reduce energy usage. Bronze Silver Gold Best Practices: An Olympic Approach
- 55. SchoolDude.com Client Services Lifetime Training and Support! Office: 877-883-8337 Email: support@schooldude.com Contact Us!