1. Where am I Supposed to Find That? Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian A Finders’ Guide for State Publications in the Arizona Memory Project

5. Where to Begin Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian http://azmemory.lib.az.us

10. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Keywords can be combined “All of the words” AND Used in a phrase “The exact phrase” “” Expanded “Any of the words” OR Excluded “None of the words” NOT

11. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Select the metadata field to search from the drop down menu

15. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Metadata in Action To see how all of this works lets look up some public library statistics Search TITLE for the keywords “public library statistics” Select the State Publications collection

16. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Results This report contains several years worth of reports clicking on the title will take you to the view page where you can select the year you are interested in.

17. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Results

18. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Metadata in Action To see all the publications of a state agency Search CREATOR for the keywords “dept public safety” Select the State Publications collection

19. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Results These 6 reports were all created by the Department of Public Safety

20. Creator or Publisher Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Some agencies will have reports created for them by outside agencies. These reports will not have the agency name in the CREATOR field. The agency will be listed in the PUBLISHER field. Some agencies create reports for other agencies as well. Tip: Try your search both ways to maximize results.

21. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Results These 4 reports were all published by the Department of Public Safety 1 Report was created for another agency and published by them the other report was published by the “department” of public safety

22. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Need to know the Name of an Agency? http://www.lib.az.us/azdocs/list.aspx The current list of State Agencies as used by the catalogers in State Documents.

23. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Metadata in Action Searching by SUBJECT can bring up reports from several agencies Search SUBJECT for the keywords “Arizona lotteries” Select the State Publications collection

24. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Results Documents from several agencies appear in the list.

25. One Last Tip Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Most information about an agency is contained in their Annual Report Many of these are included in AMP.

26. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Metadata in Action To see all the Annual Reports in a given year Search TITLE for the keywords “annual report” and the field DATE ORIGINAL for “2009” Select the State Publications collection

27. Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian Results We have a list of all the annual reports from 2009 or do we?

28. Questions Vincent A Alascia Az State Library, Archives and Public Records State Documents Librarian