Learn to manage your attention to get more time and become more productive.

Time and Attention Management
Understanding, attention, is the new
Economy and how to get focused.

Thursday, March 4, 2010

Welcome to a


Deﬁning a leader


Leaders use time effectively &
are personally disciplined.


Act with

can be trusted, do not let you down.

Are able to respond and make
quick decisions rather then react.


See things from other points of view.


Lead by example
They become the change they want to see.


Common Leadership Challenges

Managing Competing Tasks Responding vs. Reacting

Work/Life Balance Empowering Others


Beneﬁcial areas of focus
Time & Attention
Emotional Intelligence
Coaching Skills


ATTENTION management?

Attention Economy
Attention economics:
An approach to the management of
information, that treats human
attention as a scarce commodity, and
applies economic theory.


What is the signiﬁcance of one hour of your attention, what
about 30 minutes?


Where does the time go?


Information Overload


Information Avalanche

1750-1900 150 years to double




Estimates have the sum of all
human knowledge doubling at the
rate of every 24 months.

Distractions & Interruptions


In 2007, a group of
Microsoft workers, took
on average 15 minutes to
return to serious tasks,
after dealing with
incoming e-mail, if they
returned at all. *
New York Times


Executives waste six weeks per year searching for lost
documents. From a survey of 2,600 executives by Esselte,
maker of Pendaﬂex and Dymo. FastCompany Magazine, 8/2004


Managing Competing Tasks


Recent studies at the University of London,
Show that your IQ falls 10 points when you’re
ﬁelding constant e-mails, text messages, and calls.


The same loss as losing a night’s sleep,
and more then double the point loss of
smoking marijuana.


On a typical day, ofﬁce workers are
interrupted about seven times an hour,
which adds up to 56 interruptions a
day, 80% of which are considered
trivial, according to time-management
experts.
Wendy Cole, TIME Magazine, 10/11/2004


Solutions


The info limit, internet research,
media, non-ﬁction.


Avoid and Eliminate
Distractions (Turn off and Tune In)


Minimize multitasking.
focus and complete individual tasks,
whenever possible.


Use Communication to your advantage.


Requester
Is this urgent?
When does this need to be done?
What is the level of priority?
What needs to be accomplished?
Can you give me a moment, and I will be right with you?


Requesting
Is this a good time?
Do you have a moment?
Did I catch you at a bad time?
Can we schedule some time to go over this?


Set boundaries


Boundary Tools


Schedules

Time Blocks

Appointments

Meeting Time Limits

Agendas

Be Pro-Active
I will be working on an important project for a couple
hours, so please hold your questions, write them down and
I will meet with you at this time.


Let people know if they should stop, enter carefully, or come right in.


Respond using AADC
Acknowledge
Ask
Determine
Communicate


Acknowledge the person,
question,request.


Ask questions, ﬁnd out level
of priority, is it urgent, what
does it require of you.


Determine what, when, how
you will approach it.


Communicate it be clear on
whether you will handle it now,
in an hour or in ﬁve minutes.


Steps to Success


Get Organized


Make Vilfredo
Proud!

Consolidate Like Tasks
If you focus 20% of your energy in one place,
you will get 80% of your results. Pereto’s theory.


Prioritize: Do it, Delegate it,
Defer it, or Dump it.


Schedule in your tasks


Set whatever tasks you should
repeat, on auto-pilot. Including
weekly scheduling.


Stick to the time blocks;
take advantage of the 80/20
principle.


If you do nothing else. Schedule a
repeat time once a week, to get
organized, and focus on your week.
Stick to it, for awesome results.


“We are what we repeatedly do.
Excellence then, is not an act,
but a habit.”
-Aristotle


Learn to manage your attention to get more time and become more productive.

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