Shared Shelf is image management software that allows institutions to share images from their own collections as well as images from ARTstor's Digital Library. It offers customizable cataloging, centralized access to images, and the ability to publish images to the web while controlling access and permissions. Recent developments include additional fields, restricted project access, publishing to Omeka targets, and enhanced import/export. Future plans include work record support, OAI harvesting, and additional administrative tools.

1. Shared Shelf
Image Management Software
that Facilitates Access
to Your Images
June 2012
Colleen Hunter
Assistant Director, Library Relations

2. Shared Shelf Development Partners
Lead Partners
Working with such experienced partners will help
to build a system to unlock images from archives
all around the campus as well as from scholars'
own collections.
– James Shulman, President
Partners

3. The Shared Shelf User Community is growing:
51 institutions
Development Partners (9) Columbus College of Art & Design Rice University
Harvard University Connecticut College Skidmore College
Yale University DePauw University Swarthmore College
Colby College Drexel University Trinity College
Cornell University George Mason University Union College
Middlebury College Haverford College University of Calgary
New York University Ithaca College University of California, San Diego
Society of Architectural Historians Kansas City Art Institute University of Delaware
University of Illinois at Urbana-Champaign Lafayette College University of Maryland
University of Miami Laguna College of Art and Design University of Massachusetts, Boston
Subscribers (42) Lawrence University University of North Carolina, Chapel Hill
Arizona State University Lewis and Clark College University of Ottawa
Binghamton University McGill University University of Richmond
Bryn Mawr College Minneapolis College of Art & Design University of the Arts
California College of the Arts Montserrat College of Art University of Virginia
California Institute of the Arts Occidental College Wellesley College
College of the Holy Cross Oregon College of Art & Craft Wright State University
Columbia University Pratt Institute

4. Why are so many institutions interested in Shared Shelf?
Increased efficiencies in cataloging work:
• Customizable metadata schemas and cataloging screens
• Community built and shared vocabularies
• Integrated Getty authorities (AAT, TGN, ULAN)
Cost-effective Web-based software:
• No local technical support required
• No local software or hardware maintenance
• Secure, online back up of source images
• Easy web-based access for unlimited users
Centralization of image and media resources:
• Simultaneously search local content and 1.4 million images in
the ARTstor Digital Library
• Feature-rich ARTstor Workspace tools geared toward teaching
with images
• Consolidation of multiple image systems for easier support
• Opportunities for collaboration between departments and
institutions

5. Shared Shelf makes it practical for institutions to combine images created by
individuals, those held by the institution, and those in ARTstor Digital Library
without the need for local onsite infrastructure.

6. Manage Diverse Collections
Types of collections
• Departmental teaching
collections
• Library special collections
• Faculty collections
• Campus museum collections
Subject Areas
• Visual Arts
• Performing Arts
• Humanities
• Social Sciences
• Natural Sciences
• Campus events, buildings,
staff, institutional history
*Shared Shelf supports non-art metadata models
including DARWIN Core & AVM (Astronomy Visualization
Metadata Standard).

7. Your Content and Shared Shelf Infrastructure
Shared Shelf Commons
Mixing local &
ARTstor content
Cataloging
environment
Shared
vocabularies
Cloud
Computing Institutional
repository (API)
Asset
management
API
Web exhibitions (future)
Google
Images

8. Control How Broadly You Share Your Content
Public on the World Wide Web
1,400+ institutions subscribing to ARTstor worldwide
Your institution & designated others
Your institution
Hosted collection Shared hosted Contributed Shared Shelf Commons
collections collection
Restricted Access Shared Access Open Access

9. Introducing Shared Shelf
ARTstor’s New Image Management Software
• Add your own local content
• Collaborate between other
departments & institutions

10. Simple Cataloging Screens
Featuring the Getty’s ULAN & TGN vocabularies
Catalog your images
quickly & easily using
integrated vocabularies.

11. Easily Publish Your Assets to Your Institution’s Collection(s),
Hosted in ARTstor Workspace

12. Results Show Your Assets Alongside ARTstor Collections
Utilize ARTstor Tools & Features with Your Images

13. Shared Shelf Commons:
Share Your Local Content on the World Wide Web
• Shared Shelf Commons is a free open-access library of images.
• Search and browse collections with tools to zoom, print,
export, and share images via URLs.

14. Shared Shelf Development Timeline
2010 2011 2012
Flat Record Version of Shared Shelf
Summer 2010 Version 0.1 (limited beta release)
Winter 2011 Version 0.2 (limited beta release)
Spring 2011 Version 0.3 (limited beta release)
Fall 2011 Version 0.4 (general release)
Relational Version of Shared Shelf 2012
Continued development:
- Work record support
- OAI harvesting
- Administrative tools
- Multi-media (audio, video, pdf)

15. What’s New & What’s Next?
Shared Shelf Developments
• Required fields for publishing
o Project administrators can specify certain fields that must be
completed before publishing to an end-user environment
• Restricted project access
o i.e. "base filter" - restricting a user's view so that they only see
images they uploaded
• Further enhancements to name records
o Additional fields
o Match/merge institutional names to shared names
• Publish to Omeka targets
• Enhanced import/export – Excel, XML, OAI
• Enhanced publishing options
o Permission to publish per user, per end-user environment
o Set image view & download size per image, per end-user
environment

16. Stay Informed…
Visit us online:
www.sharedshelf.org
Contact me directly:
colleen.hunter@ARTstor.org
(212) 500-2439 Museum of Genius & Fancy
Dali, Salvador
1974