This document discusses different types of meetings and elements that make meetings effective. It describes reporting/review meetings that happen weekly to review progress, key performance indicators, and priorities. Decision making/problem solving meetings require strong leadership as the moderator to keep discussions on track. Brainstorming meetings work best in an open and non-judgmental environment. Training/skill building meetings are most effective when the facilitator actively involves people and uses hands-on learning. Elements like clear purpose, agenda, outputs, behavior guidelines, attendee list, follow-ups, and timelines are discussed as important for all meeting types. Golden rules include starting on time, documenting minutes, and accepting decisions made.

1. MEETING
MANAGEMENTSaturday, August 22, 15

2. why we have
a meeting?
Saturday, August 22, 15

3. why we have
a meeting?new idea
Saturday, August 22, 15

4. why we have
a meeting?new idea
new opportunity
Saturday, August 22, 15

5. why we have
a meeting?new idea
new opportunity
brainstorming
Saturday, August 22, 15

6. why we have
a meeting?new idea
new opportunity
brainstorming
problem
Saturday, August 22, 15

7. why we have
a meeting?new idea
new opportunity
brainstorming
problem
decision
Saturday, August 22, 15

8. why we have
a meeting?new idea
new opportunity
brainstorming
problem
decision
UPDATING/REPORTING
Saturday, August 22, 15

9. why we have
a meeting?new idea
new opportunity
brainstorming
problem
decision
UPDATING/REPORTING
Saturday, August 22, 15

10. types of
meetings
Saturday, August 22, 15

11. types of
meetings
•Reporting/review meetings
•Decision making/problem
solving meetings
•Brainstorming meetings
•Training/skill building
meetings
Saturday, August 22, 15

12. Saturday, August 22, 15

13. Reporting
or review
meetings
•To be held weekly for governance
purposes
•Leadership is important, since it
might go boring due to too much
information
•To make it interesting, use it
as a space where people have a
chance to stand out among others
•make it as short as possible
Saturday, August 22, 15

14. Reporting
or review
meetings
1.(1 minutes) KPI overall achievement
2.(4 minutes) Review the 3 priorities or main
focus which already set before.
◦ Which priorities are complete?
◦ What significant achievement you have for
the last week?
◦ Which priorities not complete yet and
why?
◦ Action plan for any priorities not complete
yet
3.(1 minutes) Visualize next week - What does
success look like?
4.(1 minutes) Looking into next week - what are
3 priorities or main focus? (provide a clear
MoS+Target, for example ICX focus on
raising, the MoS will be # of cold call = 10, #
of sales meeting = 5)
5.(1 minutes) Stuck - anything you are stuck on
and could use some help from the EB team.
Saturday, August 22, 15

15. Decision making/
problem solving
meetings
•Leadership of the meeting is
crucial, be the best moderator
•Keeping the meeting on track
towards objective
•Time is always a challenge in
these types of meetings
•Moving things along and not
looking back can be a good
behavior to support
Saturday, August 22, 15

16. brainstorming
meetings
•These meetings requires the right
time to conduct and the right
atmosphere
•Be open to ideas and not
judgmental
•Set the correct behavior for the
meeting
•Prepare the right objective and
context of the brainstorm
Saturday, August 22, 15

17. training/skill
building
meetings
•Acting as a facilitator is
required and be prepared in
advance
•Getting people actively involved
is required
•Learning by doing is just the
best way to learn
Saturday, August 22, 15

18. elements
of meetingSaturday, August 22, 15

19. elements
of meeting
1. Purpose
Objective is to be set clear
2. Output
outcome based on the objective. It
has to be documented and sent to all
the participants
3. Agenda and allocation of
responsible
Be clear on the agenda and who is
responsible to deliver
Saturday, August 22, 15

20. elements
of meeting
4. Behavior
Depending on types of meetings, important to set
the right behavior in order to achieve the right
outcome
5. People
Keep meeting as small as possible
and based on the needs
6. Follow up and set timeline
Based on the outcome it has to be clear who
are the responsible in each output. This is
important for further follow up of the meeting. Set
a deadline/timeline on when it should be done
Saturday, August 22, 15

21. • Objective is god
• Start on time
• If you are not there and decision is made. Take
it and live with it.
• Minutes meeting has to be documented,
with clear output and PiC
• Set behavior depending on the type of
the meeting
GOLDEN RULES!
Saturday, August 22, 15

22. MEETING
MANAGEMENTSaturday, August 22, 15